Select Committee on Home Affairs Appendices to Minutes of Evidence (Volume II)


ANNEX I

Retention and Secure Disposal of Election Documentation

After the count, the returning officer must ensure that specified election documentation is sealed into separate individually marked packets. These packets include

(1)  The packets of ballot papers in his possession. These packets consist of:

  (a)  the packet containing the counted ballot papers sealed up by the returning officer;

  (b)  the sealed up packet of rejected ballot papers;

  (c)  the packets of unused and spoilt ballot papers sealed up by, and received from, the presiding officers;

  (d)  the packets of tendered ballot papers used, sealed up by, and received from the presiding officers and not opened by the returning officers.

(2)  The ballot paper accounts and the statements of rejected ballot papers and of the result of the verification of the ballot paper accounts; that is to say:

  (a)  the presiding officers' ballot paper accounts sealed up by, and received from the presiding officers;

  (b)  the returning officer's statement as to the rejected ballot papers and his statement as to the result of the verification of the ballot paper accounts.

(3)  The tendered votes lists, the lists of blind voters assisted by companions, the lists of votes marked by the presiding officer and the statements relating thereto, and the declarations made by the companions of blind voters.

(4)  The packets of counterfoils and certificates as to employment on duty on the day of the poll, sealed up by and received from, the presiding officers and not opened by the returning officer.

(5)  The packets containing marked copies of the registers and lists of proxies, sealed up by, and received from, the presiding officers and not opened by the returning officer.



 
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Prepared 1 October 1998