APPENDIX 1
INTERVENTION BOARD EXECUTIVE AGENCY: APPROPRIATION
ACCOUNTS (PAC 97-98/267)
LETTER OF
REPRESENTATION SUBMITTED
TO THE
C&AG IN RESPECT
OF THE
1996-97 APPROPRIATION ACCOUNTS
1. I confirm, to the best of my knowledge and
belief and having made appropriate enquiries of my Departmental
officials, the following representations given to you in connection
with your audit of the financial statements for Class III Vote
1 for the year ended 31 March 1997.
2. I acknowledge, as the Accounting Officer
for the Intervention Board Executive Agency, my responsibility
for preparing the Appropriation Account for Class III Vote 1,
which must properly present the receipts and expenditure of the
Vote for the year ended 31 March 1997.
3. I am satisfied that in all material respects,
and subject to the matters set out in the Notes to the Account,
the expenditure and receipts disclosed in the Appropriation Account
have been applied only to the extent and for the purposes authorised
by Parliament and that they otherwise meet the requirements of
regularity, including those set out in Government Accounting.
I confirm that Treasury sanction has been obtained for all cases
of expenditure not covered by the standing authorities which Treasury
have delegated to the Department.
4. I confirm that all losses, special payments
and gifts have been notified to you.
5. I have considered and enquired into the Department's
compliance with law and regulations, including those which provide
the legal framework within which the Department conducts its activities.
I confirm that I am not aware of any actual or potential non-compliance
with laws and regulations that could have a material effect on
the ability of the Department to conduct its business or on the
results and financial position for the year ended 31 March 1997.
6. I confirm the accounting records, that have
been provided to you for the purpose of your audit, record all
the transactions undertaken by the Intervention Board Executive
Agency and are complete except for the following reconciliations:
Between the General Ledger Orders Receivable
Account and Paymaster. Although a complete reconciliation
has not been finalised (by £503k), I am advised that the
reconciliations of the Daily Cash Sheets to Paymaster, subsequent
entries into the General Ledger, and Direct Paymaster receipts
to General Ledger provide reassurance that all cash received has
been recorded within the system.
Cash Securities Suspense Account (differences
between cash and accrual sets of books £6,872k) and Unapplied
Receipts Suspense Account (differences between cash and accrual
set of books £136k). Reconciliations with the subsidiary
ledger and between the cash and the accruals sets of financial
records remain to be finalised.
7. In addition, a small number of administrative
suspense accounts which are minor by value remain to be validated.
8. I am advised that these outstanding issues
will not materially affect the account and I confirm that work
is in hand for the early resolution of these outstanding matters.
9. All other records and related information,
including minutes of all management meetings which you have requested
so far have been supplied to you.
George Trevelyan
Accounting Officer
14 November 1997
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