Select Committee on Public Accounts Minutes of Evidence


ANNEX E

MINISTRY OF AGRICULTURE, FISHERIES AND FOOD

Draft Format of MAFF's Consolidated Resource Accounts

NOTE: THESE ACCOUNTS ARE FOR ILLUSTRATIVE PURPOSES ONLYPLEASE CONSIDER INTRODUCTORY SECTION ON COVER SHEET BEFORE PROCEEDING.

MINISTRY OF AGRICULTURE, FISHERIES AND FOOD

FOREWORD TO THE ACCOUNTS

for the year ended 31 March 1999

1. Basis of Accounts

  These accounts have been prepared in accordance with directions given by HM Treasury in pursuance of Section 5 of the Exchequer and Audit Departments Act 1921.

2. Brief History

  2.1 MAFF has its beginnings towards the end of the 19th century. The Board of Agriculture was established in 1889 being the successor to a distinguished predecessor of the same name that was founded by Royal Charter in 1793 as the Board or Society for the Encouragement of Agriculture and Internal Improvement with a grant-in-aid of £3,000 but was dissolved in 1822. In between 1822 and 1889 were the Tithe Commission and Cattle Plague Department which together with the Enclosure Commission and the Copyhold Commission were amalgamated to form The Land Commissioners for England and Wales who were responsible to the Home Secretary and eventually transferred to the new Board of Agriculture on its establishment as its Land Department in 1889. The first annual estimate was £55,000 and a staff of 90.

  2.2 In 1903 the Board took over responsibility for The Royal Botanical Gardens, Kew and the duties relating to the fishing industry and re-styled itself as the Board of Agriculture and Fisheries. A Ministry of Food was created in 1916 but was dissolved 5 years later with its duties transferred to the Board of Trade with a nucleus from which the Ministry could be reformed rapidly if required. Meanwhile in 1919 the Board of Agriculture and Fisheries was abolished and a Ministry of Agriculture and Fisheries (MAF) formed.

  2.3 The outbreak of World War II saw the re-establishment of the Ministry of Food which worked closely with MAF and in April 1955 both Ministries were amalgamated to form the Ministry of Agriculture, Fisheries and Food (MAFF). Also over the period from 1889 and forming parts of the Ministries were various organisations, some of which are still part of MAFF and some of which have become Executive Agencies of MAFF, for example the Central Veterinary Laboratory, the Agricultural Development and Advisory Service, the State Veterinary Service, the Veterinary Investigation Service, and the Directorate of Fisheries Research.

  2.4 With UK's accession to the European Community in 1973 MAFF's role was substantially altered in character, quantity and complexity with the advent of CAP and CFP.

  2.5 With the advent of Financial Management Initiative and Next Steps programme MAFF formed a number of executive agencies.

April 1989

    The Ministry's Veterinary Investigation Service was merged with CVL to form VLA in 1995. Specialist scientific and technical expertise and advice to MAFF on animal and public health including diagnostic, research and advisory services and products.

April 1990

    Veterinary Medicines Directorate (VMD)

    Responsible to Ministers for the licensing of veterinary medicines; surveillance of veterinary medicine residues; servicing, developing and implementing new policy/legislation.

April 1992

    Agricultural Development and Advisory Services (ADAS)

    The commercial activities of ADAS were privatised on 1 April 1997 and the statutory activities formed into a new agency, FRCA.

    Central Science Laboratory (CSL)

    Policy advice, technical support and enforcement underpinned by research and development to meet MAFF's aims.

April 1993

    Pesticides Safety Directorate (PSD)

    Controlling sale, supply, storage, advertisement and use of pesticides; implementing post-approval controls over pesticides; provide policy advice to MAFF.

April 1995

    Meat Hygiene Service (MHS)

    Supervision, inspection and enforcement of meat hygiene and animal welfare in licensed fresh meat establishments to safeguard public health and animal welfare.

April 1997

    Farming and Rural Conservation Agency (FRCA)

    Policy and technical advice to MAFF on agri-environmental schemes, land use planning and the diversification of the rural economy; dairy health inspections.

April 1997

    Centre for Environment, Fisheries and Aquaculture Science (CEFAS)

    Specialist scientific, technical support and consultancy to MAFF in fisheries science and management, aquaculture and fish health and environmental assessment.

3. Ministry Activities

  The principal activities of the Ministry are

  3.1 To administer the Government's agriculture, horticulture and fisheries policies in England and responsibilities for food production and animal health throughout the United Kingdom and in so doing to encourage efficient and competitive agricultural, horticultural, fisheries and food industries meeting market needs and contributing to the Government's wider economic and social objectives.

  3.2 To administer the Common Agricultural and Common Fisheries Policies in UK taking full recognition of UK interests.

  3.3 To balance the interests of agriculture, the economic and social interest of rural areas, conservation of the countryside and the greater use of countryside by the public and also to promote action to alleviate flooding and coastal erosion and encourage high standards of animal welfare.

  3.4 To maintain a food policy that encourages high standards of hygiene and safety and to help safeguard essential supplies in times of emergency.

  3.5 To provide, and sponsor, research and development in all the above areas.

4. Key Aims and Objectives

  4.1 To protect the public: by promoting food safety, taking actions against animal diseases with implications for humans, planning to safeguard essential supplies in an emergency and promoting action to alleviate flood and coastal erosion.

  4.2. To protect and enhance the rural and marine environment: by ensuring the continuation of farming in Less Favoured Areas, encouraging action to reduce pollution and improving the attractiveness and bio-diversity of the environment.

  4.3. To improve the economic performance of the agriculture, fishing and food industries: by implementing the UK's CAP obligations, creating the conditions for the industries to flourish and prevent the introduction and spread of animal and plant diseases.

  4.4. To protect farm animals: by encouraging high welfare standards in farm animals.

  4.5. To make the best use of internal resources in support of the foregoing aims and objectives: by providing the specialist support services needed, financial and resource planning and management and providing an effective, efficient and economical personnel service.

  4.6. Listed at Annex A are the names of public sector bodies outside the departmental boundary for which the department had lead policy responsibility in the year.

5. Pensions.

  Present and past employees are covered by the provisions of the Principal Civil Service Pension Scheme (PCSPS) which is non-contributory and unfunded. An exception to this are the staff of the MHS who are members of the Local Government Pension Scheme (LGPS) and administered by the London Pensions Fund Authority. Although the PCSPS is defined as final benefit scheme the Ministry and its agencies meet the cost of pension cover provided for the staff they employ by payment of charges on an accruing basis. For 1998-99 Ministry contributions of £39,111,000 (core-Department £30,398,155) were paid to the Paymaster General at rates determined by the Government Actuary and advised by the Cabinet Office. For 1998-99 these rates were in the range of 11-19.5 per cent of pensionable pay for non-industrial staff and 12 per cent. for industrial staff. There is a separate Scheme Statement for the PCSPS as a whole. MHS contributions to the LGPS totalled £1,546,000 at rates determined by the Actuary appointed to the Fund. For 1998-99 this rate was 11.5 per cent.

6. Early Departure Costs.

  6.1. The Ministry is required to meet the cost of paying the pensions of employees who retire early from the date of their retirement until they reach normal pensionable age. The Ministry provides in full for the cost of meeting pensions up to normal retirement age in respect of early retirement programmes announced in the current or previous years. The Ministry may, in certain circumstances, settle some or all of its liability in advance by making payment to the Paymaster General's account for the credit of the Civil Superannuation Vote. The amount provided is shown net of any such payments. The total pensions liability outstanding arising from re-organisations and from early retirement in previous years, up to the normal retirement age of each employee, was charged as a provision in 1997-98. Funds are being released from that provision annually to fund pensions and related benefits payments to the retired employees until normal retirement age.

  6.2. The Civil Service White Paper "Continuity and Change" (Cm 2627), published in July 1994, announced new arrangements for funding early departure costs of civil servants departing between 1 October 1994 and31 March 1997. Under these arrangements 20 per cent of the cost will normally be borne by Departments.

  6.3. Agencies and Departments and the remaining 80 per cent, which would otherwise fall upon Departments' running costs, will be met centrally from the Civil Superannuation Vote. Government policy is to include the full cost of a Department's or Agency's activities in its accounts even where, as in this case, some of these costs are borne elsewhere within Government. Normal accounting practice is to provide for the full cost of early departure of employees in the year in which the early departure decision is made. However, for departures covered by the 80:20 arrangements, such treatment would not reflect the fact that 80 per cent of the cost will be borne by the Civil Superannuation Vote. Consequently Treasury has issued a direction that, whereas the 20 per cent element borne by the Department or Agency should be charged to the operating account straight away and taken to a provision on the balance sheet, the annual payments from the Civil Superannuation Vote in respect of the 80 per cent element should be reflected (as non-cash costs) in the Department's or Agency's operating account when actually paid.

7. Ministers and Senior Officers

  7.1 The following held ministerial office during the year and held responsibilities as shown.

    Minister of State - J Rooker MP. Food Safety; food standards; meat hygiene; animal health (including BSE), pesticides safety; veterinary medicines; plant health; research.

    Parliamentary Secretary (Lords) - Lord Donoughue of Ashton. Agricultural policy; CAP; production and trade in agricultural and horticultural commodities; external trade policy; regional administration.

    Parliamentary Secretary (Commons) - E Morley MP. Fisheries; countryside matters; forestry; flood defence; animal welfare.

  7.2 The composition of the core-Department Management Board during the year was as follows:

Mr R J Packer (Chairman) Permanent Secretary
Mr R J D CardenHead of Food Safety Directorate
Miss V K TimmsHead of Agricultural Commodities,
 Trade and Food Production
Miss K MortonLegal Adviser and Solicitor
Dr D W F ShannonChief Scientist
Mr J W HepburnDirector of Establishments
Mr P ElliottPrincipal Finance Officer
Mr S WentworthFisheries Secretary
Dr J M SlaterHead of Economics and Statistics Group

The Agency Chief Executives also attend to form a Ministry Management Board

Professor P I StanleyChief Executive, CSL
Dr J M RutterChief Executive, VMD
Dr T W A LittleChief Executive, VLA
Mr G K BruceChief Executive, PSD
Mr J D J McNeilChief Executive, MHS
Mr M J FinniganChief Executive, FRCA
Dr W Greig-SmithChief Executive, CEFAS


8. Appointment of the Permanent Secretary and members of the Management Board

  8.1 The permanent head of the department was appointed by the Prime Minister on the recommendation of the head of the home civil service and with the agreement of the Ministerial head of the department. The appointment is for an indefinite term under the terms of the Senior Civil Service contract. The rules for termination are set out in chapter 11 of the Civil Service Management Code.

  8.2 Other members of the Management Board were appointed by the Permanent Secretary. These appointments are for an indefinite term under the terms of the Senior Civil Service Contract. The rules for termination are set out in chapter 11 of the Civil Service Management Code.

9. Remuneration of Ministers and members of the Management Board

  9.1 Ministers' remuneration is set by the Ministerial and Other Salaries Act 1975 (as amended by the Ministerial and Other Salaries Order 1996) and the Ministerial and Other Pensions and Salaries Act 1991.

  9.2 The Permanent Secretary's pay is set by the Prime Minister on the recommendation of the Permanent Secretaries Remuneration Committee. The Committee's membership and terms of reference were announced by the then Prime Minister on 9 February 1995 (Hansard, cols. 245-247).

  9.3 For other members of the Management Board pay is determined by the Permanent Secretary in accordance with the rules set in Chapter 7.1., Annex A of the Civil Service Management Code.

  9.4 Further details on remuneration are set out in Note 2 to these accounts.

10. Employment of Disabled Persons

  10.1 The Ministry follows the Civil Service Code of Practice on the Employment of Disabled People which aims to ensure that there is no discrimination on the grounds of disability and that access to employment and career advancement with the Ministry is based solely on ability, qualifications and suitability for the work.

11. Staff Relations and Equal Opportunities

  11.1 The Ministry encourages staff involvement in the day to day running of its activities through normal line management contracts. A Staff Suggestion Scheme exists to encourage original ideas. Regular Office Notices are used to disseminate information. MAFF encourages personal development through training etc. and follows an equal opportunities policy for fair and open recruitment of permanent staff regardless of sex or ethnic origin. Staff have access to Welfare Facilities and Trade Union membership and representation and there are formal communication channels through the Whitley Council between management and trade union representatives.

  11.2 It is Ministry policy that there shall be no discrimination against staff on grounds of colour, race, ethnic or (subject to Civil Service rules) national origins, religion, sex, sexual orientation, marital status, age or disability. Employment and promotion is solely on merit. Precisely the same standards apply in the assessment of women and men regardless of marital status, domestic responsibilities, ethnic or national origin. Staff who work reduced hours are assessed on exactly the same basis as those working full time, and without regard to part-time status, subsequent availability, or availability of posts. Similarly staff are not discriminated against on origins of disability. A Departmental Equal Opportunity Officer has been appointed and a network of Equal Opportunity Officers set up throughout the Ministry. A "Programme of Action" has been initiated which includes training courses for all staff members.

12. Payments of suppliers

  12.1 Standard contractual terms of payment require that invoices are paid within 30 days of satisfactory receipts of goods and services, or an agreed invoice if that is later. However, special arrangements are in place for small enterprises, where the aim is to make payment within 14 days. Grants and subsidy payments are handled separately. MAFF has signed up to the CBI Prompt Payment Code and the British Standard on Prompt Payment (BS 7890) and is determined to honour these commitments. MAFF's current payment performance target is 100 per cent of all invoice payments should be made by the due date. MAFF's performance for the year was 80.4 per cent. Further details are contained in the Departmental Report.

13. Auditors

  13.1 The Comptroller and Auditor General was the auditor for the Ministry's accounts.

14. Review of the results

  14.1 The Net Resource requirement was £578,127,000 compared to an estimate provision of £583,551,000, a saving of £5,424,000 which can be attributed in the most part to a reduced demand for grants and subsidies under National Schemes. The Net Cash requirement was £556,184, compared to a provision of £561,651,000, a saving of £5,467,000.

  14.2 Operating Income comprised £1,805,528,000 of which £32,046,000 was attributable to the Agencies and £1,635,356,000 was from the EU, and was Appropriated-in-Aid and £255,000 which was surrendered to the Consolidated Fund.

  14.3 Net Administration Cost was £376,353 and Net Programme Cost was £201,519,000, the latter reflecting the amount of programme work undertaken by the Agencies on behalf of the department.

  14.4 Output and Performance Analysis shows that 95 per cent of the targets set were met and there were efficiency gains of 10 per cent.

  14.5 Administration Cost Limits. The Outturn against the various Administration Cost limits for each Request for Provision shows that in all cases Outturn was within the limits set.

Request for ProvisionOutturn Limit
£000£000

Protect the public106,011 106,015
Protect and enhance the rural and marine environment 14,08614,090
Improve the economic performance of the fishing and food industries 150,577150,580
Protect farm animals-352 -355
Make best use of internal resources132,647 132,650
Executive agencies122,292 122,295

Total525,261525,275


15. Fixed Assets

  The capitalisation thresholds for Fixed Assets vary between the Agencies and the core-department but no account of this variation has been taken in compiling the consolidated accounts. There have been no significant changes in fixed assets during the course of the year. The Ministry's properties in London, York, Guildford and other places are Civil Estate property for which the Ministry took responsibility on 1 April 1997. The Ministry pays a charge for this accommodation to the Consolidated Fund in its capacity as major occupier.

16. Post Balance Sheet events.

  There were no significant events.

17. Related Transactions

  No member of the senior management has entered into, or has personal interest in, contracts entered into with companies or other organisations in which a member of the senior management has an interest.

R. J. Packer

Accounting Officer


 
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Prepared 10 August 1998