Select Committee on Culture, Media and Sport Third Special Report


Appendix

PUBLIC LIBRARIES:

GOVERNMENT RESPONSE TO THE SIXTH REPORT

FROM THE CULTURE, MEDIA AND SPORT COMMITTEE,

SESSION 1999-2000

1. The Government welcomes this timely and helpful Report into public libraries and commends the Committee on its constructive approach. We would like to begin with a comment on the Committee's overall and final conclusion.

(xxiii) We can recollect few if any inquiries that have generated as many submissions to the Committee. That public interest reflects both the need for public library services and the high regard in which they are held by millions of people (paragraph 104).

2. As the Committee has noted at the beginning of its Report, the 1850 Public Libraries Act was a key moment in the country's development. It symbolised a sea change in attitude about access to information—that everyone, regardless of their background or income, should be able to refer to, and read books of all kinds, great works of literature, newspapers, magazines and local leaflets. Since then, public libraries have been an ever present feature of our public services. The Government believes firmly in the continued development of public libraries. We have sought a radical programme to improve them, to transform how they are perceived and valued by politicians and to improve further their value to members of the public. We are pleased that we can respond positively to the Committee's conclusions and recommendations. They are laid out below, in the order of the Report, with our responses.

(i) The Government's consultation paper on public library standards was published after we concluded taking evidence as part of this inquiry. Nevertheless, we welcome the Government's efforts to put flesh on the bones of the requirement in the Public Libraries and Museums Act 1964 to provide a "comprehensive and efficient" library service. We expect that the new library standards on which the Government is now consulting will assist in driving up standards of public library provision. We also expect that when the standards come into force they reflect the conclusions and recommendations of this Report (paragraph 11).

3. We welcome the Committee's support for the process we are undertaking, via the introduction of public library standards, to define for the first time a "comprehensive and efficient" library service as required of library authorities by existing legislation—The Public Libraries and Museums Act 1964.

4. The consultation on the draft public library standards closed on 3 July 2000 and we have begun collating and analysing the comments. A final version of the standards will be published later this year.

5. This timescale reflects a genuine consultation. The draft standards were those which we think the library service of the future should meet, but we wanted to hear the views of all concerned. If the standards are to drive up quality, they must focus on the right issues, and they must be challenging but also realistic. The conclusions and recommendations of the Committee's Report are very helpful and will be taken fully into account during the next phase of work.

6. This commitment deals in part with subsequent recommendations from the Committee, namely (v), (vii), (viii), (xii) and (xxi), and is also referred to under (vi) and (xv).

(ii) The precise role of MLAC, or "Resource" as it now prefers to call itself, within the library sector remains shadowy. For example, there is no reference to the role of the new body in the Government's recently published document on library standards. We recommend that the Government clarify the precise roles which it expects "Resource" to perform in the library sector as a matter of urgency (paragraph 13).

(iii) The roles for MLAC are, of course, dependent to some extent upon the resources available to it. Lord Evans said: "If we do not get extra resources it would have been rather pointless forming this new organisation". We agree. It is incumbent upon the Government to send the right signals to the library sector by increasing its financial commitment to the strategic body which it has chosen to create (paragraph 14).

7. Resource: The Council for Museums, Archives and Libraries published its Manifesto on 18 July 2000. In this, Resource makes clear its strategic priorities for libraries, museums and archives in the first year of its operations. However, we accept that it is desirable to clarify Resource's remit in respect of the public library sector. DCMS and Resource are discussing this with a view to establishing a clear demarcation of responsibilities. Announcements about the future funding of Resource were made in the aftermath of the Chancellor's spending review statement of 18 July 2000.

(iv) There is a continuing tendency in some analyses of trends in library services to stress the competition between the book and new technology. This is a false antithesis. Their development must be complementary not competitive. We are convinced that the book will survive for the foreseeable future. It will be supplemented, not superseded. The challenge for the library sector is to ensure that the development of information technology in libraries broadens library services and does not take place at the expense of the book (paragraph 22).

8. We agree that the development of books and new technology should be complementary not competitive. Developing ICT in public libraries is in no way intended to replace their traditional place as accessible stores of written information and imagination. This is an important reason why people value their public libraries as part of the identity of their community and nation. Whatever developments take place in ICT, the book will retain its pre­eminence because of its convenience, durability and relative cheapness.

9. ICT will complement, and sometimes actually boost interest in, the other things libraries have to offer—just as use of e-mail and the Internet have given new importance to communication by reading and writing. ICT may, in some cases, free library staff from their more routine duties and allow them to offer better services for users, for example reader support services.

10. The Government wants to see a modern public library service enhanced by the ICT facilities which are increasingly becoming a part of our lives, but continuing also to provide the services which have won libraries their high standing in society over many generations.

(v) The book stock is rightly seen as central to the quality of a library service. The DCMS has recently set out its proposed standards to monitor expenditure on books and other materials and the quantity and quality of the book stock. We welcome these standards in principle, although we have not had an opportunity to examine them in detail. We note that the Department canvasses the possibility of determining quality "as a percentage of the titles nominated for the major literary prizes in the year of the report combined with a selection of the top 500 best­selling titles". We are surprised that no reference is made in the proposed criteria for determining quality to the popularity of books as indicated by the Public Lending Right scheme (paragraph 26).

11. The written word is at the heart of DCMS's priorities for the public library sector—whether in historic collections, reference books, works of fiction or digitised format. Ensuring that book stocks remain up­to­date and attractive is central to keeping public libraries alive and is the magnet that draws users to the multitude of other services that we have all come to expect. For this reason, expenditure on books and other materials, and its efficiency, will be among the proposed public library standards and, as indicated in paragraph 5 above, we will take full account of the Committee's comments about the methodology for the unobtrusive testing of the quality of bookstocks. The Committee will also be aware of the enhancement of the Public Lending Right scheme that we were able to announce following the Chancellor's spending review.

(vi) We recommend as a matter of urgency that the Department for Culture, Media and Sport and the Department for Education and Employment hold discussions to co­ordinate the supply and sources at community level of information and communication technology with a view to ensuring public libraries take a lead in such provision in view of their wider coverage and community role. That pivotal role will open the way for access to public libraries through new technology 24 hours a day, 7 days a week (paragraph 28).

(xv) We consider it a high priority for the Government to ensure that the development of networks for libraries is effectively integrated with those for other public services (paragraph 77).

12. Our aim is to ensure that ICT learning is delivered to the widest range of audiences at locations which are easily accessible to them. Public libraries have an important role to play in providing ICT services and we see this increasing in the future. DCMS and DfEE are working closely with Government Offices, Resource, the New Opportunities Fund (NOF) and the University for Industry (UfI) to ensure that the provision of learning centres providing public access to the Internet and networked services is co-ordinated effectively at the local level. Both Departments recognise the important role libraries will play in this as well-established and trusted community institutions but also recognise the need for a range of types of provision, if we are to ensure that we operate right across the digital divide.

13. In terms of access to equipment, the Lottery funded Community Access to Lifelong Learning Programme (CALL), administered by the New Opportunities Fund, will invest £100m to support the establishment of more than 4,000 learning centres in libraries across the UK by 2002. In England, these will be complemented by some 700 learning centres targeted primarily at socially excluded groups funded by the DfEE led Capital Modernisation Fund ICT Learning Centre Programme and by the learndirect centres run by the UfI. All these centres will have access to the National Grid for Learning (NGfL )and libraries have been taken fully into account in developing both the NGfL and the UfI. UfI have been working closely with the Library Association and of UfI's 315 learndirect Development Centres (as of mid-July 2000), 23 (ie 7.3 per cent) were situated in libraries. Policy directions to the NOF for the CALL programme require that projects funded under the programme must be compatible with the NGfL and the standards set for the People's Network for public libraries. Through these programmes, we aim to provide a range of centres able to meet the different needs of the many client groups we need to reach. Government Offices will be charged with the task of ensuring that the roll-out of learning centres in each locality is comprehensive and complementary. The Digital Scotland initiative will address similar issues as will the National Assembly for Wales ICT strategy currently in preparation.

14. We also intend to ensure that access to networked services and content are, wherever possible, available across all types of institution. All materials on the NGfL are freely accessible to all over the Internet. The £50 million which has been invested in the New Opportunities Fund Digitisation programme will also produce a rich new seam of materials to support citizenship, basic skills and understanding of our cultural heritage, and will also be available to all via the Internet. DfEE are looking at ways in which learning institutions of all types can build on existing network provision to maximise inter-operability between networks and provide cost effective access to learning materials and other sources of information.

15. In terms of virtual access to library materials, the draft public library standards proposed that library authorities should provide online access, to international standards and 24 hours per day, from remote locations to their catalogue, reservation service, community information service, enquiry service and full information about the range of library services available.

(vii) Library authorities must try to steer a course that satisfies the competing claims for ideal opening times. We expect the published library standards to provide local authorities with further guidance on minimal opening hours for individual libraries and ensure that library authorities adopt opening regimes that take account of the needs of the client population (paragraph 30).

(viii) We recommend that any standard for the location of libraries should be linked specifically to modes of transport and in particular to measures of the quality of public transport provision. We further recommend that the standards as finally issued should require authorities to assess the community value of individual libraries, a value which goes beyond internal definitions of user satisfaction, even if this community value is not readily susceptible to statistical analysis (paragraph 39).

16. We have already said, at paragraph 5 above, that we shall take full account of the Committee's comments in drawing up the final standards. We wholeheartedly support the Committee's view of the community value of public libraries. They are a cornerstone of our cultural life and a central plank in the delivery of wider educational, social, and economic benefits. They are accessible and egalitarian, and provide a platform for self development, a gateway to knowledge and catalyst for the imagination. Above all, however, they are highly respected and widely used by the public. Nearly 60 per cent of the nation's population are users. It is this bond with individual users and communities that represents the single major strength of public libraries.

(ix) This Committee has received many letters expressing the concerns of library users about reduced opening hours and library closures. Although we did not consider individual cases of closure or reduced access, we share many of those concerns and welcome the requirement for local authorities to "justify library resource reductions". In addition, we consider that no such reductions should take place without extensive public consultation, a full explanation of the justification and full analysis of the implications. Some library campaigns have achieved their immediate goals in preventing closure. However, if the effect of this achievement delays the development of improved library services, then this Committee fears the victories of library campaigns may prove Pyrrhic (paragraph 40).

17. Under the legislation, the ultimate responsibility for deciding how to manage and organise a public library service is for the relevant local authority. While we will continue to ensure that the requirements of the Public Libraries and Museums Act 1964 are met, we cannot prevent all library closures and we recognise that, where the service is being fully reviewed and restructured, there may be a case for some service point closures. Mr Alan Howarth made this clear in his evidence to the Committee and emphasised also that restructuring should not be used to mask closure programmes. In any changes, we believe that the feelings of the local population should be taken into account and we fully endorse the Committee's view that major service changes, including reductions, should not take place without extensive public consultation, a full explanation of the justification and full analysis of the implications.

(x) This Committee is concerned that the relevant authorities recognise that different disabled groups have specific and distinctive requirements for access to libraries and that funding allocations reflect this fact. We endorse the Library Association's suggestion and recommend that the Government seek to expand the Share the Vision model to all disabled groups (paragraph 47).

18. We will discuss with Resource the possibility of extending the programme of support for the development of library services for blind and partially sighted people to cover other people with disabilities.

(xi) We welcome the commitment that mobile libraries will provide access to information and communication technology and urge the Government and local authorities to make urgent efforts to overcome the barriers to such access (paragraph 50).

19. The Government has given an express commitment to providing convenient public access to the Internet. Through the New Opportunities Fund Community Access to Lifelong Learning (CALL) Programme our priority has been to ensure that Internet access will be available in all static library locations. Additionally, £5 million from the Programme has been set aside as a challenge fund to encourage innovative solutions including mobile library connectivity. A number of areas have already piloted use of ICT in mobile libraries, including some projects funded through the DCMS/Wolfson Programme; an example is Walsall's LAMPOSTS project. However, at present the technology frequently limits the range of services it is possible to provide through mobile facilities.

20. The DCMS/Wolfson Programme has also funded library led community access terminals sited in other locations, such as rural post offices, community centres and GP surgeries. From September this year, we will see a rapid increase in the numbers of learning centre locations through CALL, the DfEE Capital Modernisation Fund ICT Learning Centre Programme and the

University for Industry and we will continue to monitor how these centres meet the needs of rural communities and what further measures may be needed. The Government's proposals for the development of the rural post office network will also help to complement library provision.

(xii) This Committee is pleased to note that the Annual Library Plans include an emphasis on social exclusion issues, and trusts that that emphasis will lead to continued improvements in this aspect of library provision. We recommend that the implemented national library standards provide more specific guidance on the promotion of social inclusion. We further recommend that the Government ensure the collection and publication of comprehensive statistics on library use by all socially excluded groups (paragraph 51).

21. The draft public library standards recognise the role that public libraries have to play in tackling social exclusion but, as we have said in paragraph 5 above, we will take full account of the Committee's views in the next phase of work on the standards. Many of the elements of the proposed standards, such as those relating to location, opening hours, charging policies, enabling ICT access and providing items in alternative formats which meet the needs of disabled people, are in line with the Governments's social inclusion policy. However, the proposed standards relate to the core statutory service which public libraries are required to provide, and much of the activity to help people overcome their exclusion is above this core.

22. We are grateful to the Committee for recognising the emphasis that Annual Library Plans place upon social exclusion issues and we shall continue to monitor how well the Government's social inclusion policy is being implemented in respect of public library services. DCMS will discuss with Resource how best progress can be assessed.

(xiii) We recommend that the Government and the higher education funding councils support the continued establishment and development of collaborative, cross­sectoral initiatives between public libraries and libraries of all institutions of higher education, based on the principle of open access (paragraph 62).

23. Collaboration between public libraries and academic libraries is currently working successfully in some places. The Higher Education Funding Council for England already supports collaboration and access to major holding libraries and has made funding available for this. It will continue to encourage and disseminate good practice in this area. The Education and Libraries Task Group of the Library and Information Commission (replaced by Resource since April 2000), which reported to the Secretaries of State for Culture, Media and Sport and for Education and Employment in March 2000, concluded that improvements in cross-sectoral co-ordination were desirable. The Government has taken note of the Task Group's Report, Empowering the Learning Community, and proposes to establish an Inter-Departmental Steering Group, comprising officials of DfEE and DCMS, to give full and thorough consideration to the Report's recommendations in the light of current developments and Government priorities. In addition, a wider consultative group comprising representatives of external organisations will be established to provide advice to the Steering Group in relation to the Report's recommendations.

(xiv) It is a matter for regret that the potentially invaluable role of public libraries was neglected during the development of the National Grid for Learning and the University of Industry. If there is to be continuity in the delivery of information and communication technology, it is essential that, even at this late stage, libraries are seen to be at the centre and not at the periphery of the delivery of these new services. However, the role now envisaged for public libraries in Lifelong Learning by MLAC and Ministers appears to be in line with the best traditions of the public library service. We recommend that the Department for Culture, Media and Sport and the Department for Education and Employment work together with library authorities to ensure that libraries can play an integral role within the wider delivery of Lifelong Learning and that funding arrangements reflect this (paragraph 69).

24. The role of public libraries was not neglected in the development of the National Grid for Learning (NGfL) and the University for Industry (UfI). Connecting libraries to the Internet has always been part of the NGfL Programme and is included in the Government's targets for 2002: "connect all schools, colleges, universities, public libraries and as many community centres as possible to the Grid". In our response to recommendations (vi) and (xv), we have described the arrangements DCMS and DfEE have set in place, working with other key agencies, to ensure that libraries play their full role in the delivery of access to ICT to their communities. Similar arrangements have underpinned the development of the NGfL and the UfI. A further £20m has been made available through the New Opportunities Fund for training for all public library staff. This training will ensure that library staff are, as a minimum, equipped to offer assistance to members of the public in the use of ICT equipment and, further, to ensure that library staff are able to support lifelong learning needs through the exploitation of electronic content and services. Library authorities have responded with enthusiasm to this programme. Plans from 62 library authorities have so far been approved by the New Opportunities Fund for commencement in the coming months and further submissions are due in the Autumn and Spring of 2001. It is expected that all 40,000 staff will have completed their training by 2003.

25. The DCMS/Wolfson Fund for 2000-01 focuses on reader development, building on the achievements of the library sector during the DfEE-sponsored National Year of Reading. DCMS will continue to work with DfEE and other partners such as the National Reading Campaign and the National Literacy Trust to promote libraries' work with readers.

26. As mentioned in paragraph 23 above, DCMS and DfEE are working together to consider what actions should be taken in the light of the Report of the Education and Libraries Task Group of the LIC: "Empowering the Learning Community", which deals with the need for collaboration between public libraries and all types of educational libraries.

(xv) We consider it a high priority for the Government to ensure that the development of networks for libraries is effectively integrated with those for other public services (paragraph 77).

27. This is dealt with at paragraphs 12-15 above.

(xvi) We strongly support the British Library in its endeavours to continue its digitalisation of internationally important books and manuscripts. We recommend that, wherever possible, those images should be freely available on the Internet. We consider that support for this process should be considered a high priority for Lottery or Government funding as appropriate. It should be the Government's avowed aim to establish the British Library as a hub for the United Kingdom and the international library network. This will enable the British Library to become a universal resource rather than the preserve of a relatively small number of users on the site—a library for the many not just for the few. The expansion of the British Library's role should not be at the expense of and should in no way compromise the performance of the British Library's core statutory functions (paragraph 86).

28. DCMS agrees that the British Library's digital developments play a central role. By collecting, preserving and allowing access to digital material such as CD-Roms and online journals, the Library maintains a comprehensive collection of publications in different formats. DCMS welcomes the Library's proposed work over the next 10 years to create a digital store which will revolutionise remote access services. The Library also plays an important role in using digital technologies to increase access to its historic collections and exploiting the educational opportunities offered by digitisation. The Library has submitted a major Lottery bid to the New Opportunities Fund for a digitisation project to create links between local, regional and national history. DCMS strongly supports the Library's work to increase access through new technology and is encouraging it to build upon its successes in this area to provide remote access around the country.

(xvii) We agree with the Local Government Association that it would be inappropriate for library funding to be ring­fenced by central Government. However, it should be the responsibility of local authorities to protect funding levels for libraries and ensure that they reflect properly the wider value of library services and their role in society (paragraph 91).

29. We accept that public libraries should remain a local funding responsibility, and this means that detailed funding decisions on public library services are for the local library authorities concerned—County Councils, Unitary Authorities, London Boroughs and Metropolitan Districts. They should remember, however, that the Public Libraries and Museums Act 1964 requires library authorities to "provide a comprehensive and efficient library service for all persons desiring to make use thereof" (ie those who live, work or are in full-time education within the authority area). The terms "comprehensive and efficient" are not defined within the 1964 Act, and, hitherto, there have been no statutory standards to underpin the legislation. However, the 1964 Act does say that, in fulfilling its duty, a library authority must ensure that "facilities are available for the borrowing of, or reference to, books and other printed material and pictures ... sufficient in number, range and quality to meet both the general needs and special requirements of adults and children."

30. We remain committed to the statutory requirement to provide library services. The public library standards that we propose will provide a clearer definition of what is meant by the existing statutory requirement on library authorities to provide a 'comprehensive and efficient' library service, set in the modern context. We want to see the standards lever more resources into public libraries in those authorities that have not been giving them sufficient priority.

(xviii) We recommend that the Government encourages local authorities to pursue vigorously the scope for support for public libraries from the private sector through sponsorship or other means (paragraph 92).

31. We accept that there may be scope for greater support for public libraries from the private sector and we will investigate ways of improving it. Annual Library Plans provide a starting point. The Guidelines which we have issued to assist library authorities with preparation of their Annual Library Plans 2000 ask authorities to report on the opportunity for introducing new services funded by new sources of income. In our analysis of the Plans, provisionally scheduled for publication early next year, we will identify this information.

(xix) We recommend that the review of local authority funding should specifically examine the funding of regional cultural facilities, including libraries, and consider whether adjustments to the Revenue Support Grant formula should encompass the additional cost burden of such facilities that serve a wide population. We further recommend that local authorities be permitted to charge for library services provided to businesses located outside the geographical area of the funding local authority (paragraph 96).

32. The Government recognises the value of the major cultural institutions, including libraries, provided in the major cities, and that there is a cost attached to their provision. The presence of such facilities is, of course, a major benefit to these cities, providing the cultural backdrop that attracts inward investment and supports the existing infrastructure.

33. In the case of libraries, there is concern, and some circumstantial evidence, that library authorities adjoining major centres with regionally important facilities neglect their own provision. The introduction of public library standards will go some way toward closing this loophole. In addition, we wish to underline the existing provision in Section 9(1) of the Public Libraries and Museums Act 1964 for library authorities to contribute to the costs of other library authorities. This is our preferred option for dealing with the additional costs associated with regional library services, as it allows local solutions to be tailored toward local circumstances.

34. The Government will very shortly be publishing a Green Paper setting out a range of options for reforming the local government finance system, and seeking views on those options. The Committee's recommendation concerning the funding of regional cultural facilities will be considered again at the stage when the Government is assessing responses to the Green Paper, and it is clearer what the overall system of finance is likely to be.

35. Subject to two main restrictions, library authorities are entitled to charge for their facilities. The first restriction is that charges may not be imposed for any facilities set out in Section 8(3) and (4) of the Public Libraries and Museums Act 1964. These include the provision of reference services to any person and the lending of written material (which can be read without the use of any equipment) to those who live, work, or are in full-time education in the library authority area. The second restriction is that only those facilities set out in regulations made by the Secretary of State may incur charges.

36. Charges may, therefore, be imposed upon businesses located outside the library authority's area for any facilities for which charging is authorised under the Library Charges (England and Wales) Regulations 1991. It is for each library authority to decide whether or not to charge for such facilities, the frequency of such a charge (for example, upon each use of the facility or on the basis of an annual subscription) and whether concessions are available in certain circumstances. Authorities are required to make their charges known in advance to members of the public by displaying them in each library.

(xx) Library authorities are at present entitled to charge for networked and multimedia services. However, while it is true that charging for networked services may regulate demand for a popular service we believe that networked and multimedia services must now be regarded as core services of public libraries together with books. Present policy separates them through charging whereas they should all be regarded as staple services. That being so, although Mr Howarth doubted that charging would exclude some users, we consider it is now time to assert that Internet and multimedia services are as much core library services as books. Therefore, we recommend that there should be no charges placed on networked and multimedia services (paragraph 99).

(xxi) We recommend that the Department for Culture, Media and Sport seeks to develop further standards relating to charges and fine income before implementing its library standards (paragraph 100).

37. We have already said, at paragraph 5 above, that we shall take full account of the Committee's comments in drawing up the final standards.

38. Although library authorities are entitled to charge for networked and multimedia services, many do offer free access to networked services and the Internet. Of those which do charge, many have policies in place to allow free or reduced rate access to people who may be less able to pay a charge. Guidance issued to library authorities by the New Opportunities Fund for funding for infrastructure under the Community Access to Lifelong Learning (CALL) Programme notes that Internet access should normally be offered free of charge and where charges are to be made, the authority is required to explain how it intends to meet the needs of people at risk of social exclusion.

(xxii) We recommend that the Department for Culture, Media and Sport as a matter of urgency should allocate funding of libraries to a specific National Lottery fund (paragraph 103).

39. National Lottery funding has been made available to develop new services in public libraries through the New Opportunities Fund Community Access to Lifelong Learning (CALL) Programme, which has ring-fenced £100 million for infrastructure and equipment to support the development of learning centres in libraries, £20 million for ICT training for public library staff and a £50 million programme for digitisation of materials. Public libraries have also benefited from awards from the Heritage Lottery Fund. The Committee will be aware that local authorities have a statutory duty to provide a "comprehensive and efficient" public library service and that the purpose of the National Lottery is to provide funding over and above the existing obligations of Government, both local and national.

(xxiii) We can recollect few if any inquiries that have generated as many submissions to the Committee. That public interest reflects both the need for public library services and the high regard in which they are held by millions of people (paragraph 104).

40. Over the past three years, we have made significant progress in developing public libraries to fit the new century. Much remains to be done. The Government wants to ensure that the public library service becomes even more popular and fondly regarded in the community and by its users in the future than it is today. We believe that, with the continued commitment of all the stakeholders, the future of public libraries is assured.



 
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