House of Commons - Minutes of Proceedings
          
House of Commons
Session 2002 - 03
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Minutes of Proceedings


 

Monday 18 November 2002

Members present:

Michael Fabricant, in the Chair

              Mr Richard Allan
The Committee deliberated.

1. Windows 2000 upgrade

Resolved, That the Committee consider the Windows 2000 upgrade at a future meeting.—(The Chairman.)

2. Privacy of Members' and staff e-mails

The Committee further deliberated.

3. Handheld devices (INF/054)

The Committee further deliberated.

Resolved, That an analysis of Members' information and communication technology needs is required.—(Mr Richard Allan.)

Ordered, That the Chairman write to the Chairman of the Speaker's Advisory Panel to commission an analysis of Members' information and communication technology needs.—(The Chairman.)

4. Access to e-mail from abroad (INF/055)

The Committee further deliberated.

Resolved, That the Committee should receive a report on low cost and toll-free access to e-mails from abroad.—(The Chairman.)

5. Fifth European Conference on Information and Communications Technologies

The Committee further deliberated.

Ordered, That the Clerk request information from European Parliaments Research Initiative and the Council of Europe's working group on ICT.—(The Chairman.)

6. E-mail filtering

The Committee further deliberated.

[Adjourned till Monday 2 December at half past Four o'clock.

Monday 2 December 2002

Members present:

Michael Fabricant, in the Chair

              Mr Richard Allan

The Committee deliberated.

1. Provision of personal computers in the Members' Library (INF/056)

Resolved, That the Committee should support the Library's proposal to increase the number of PCs in the Library; and that any additional PCs should be placed in Room B.—(The Chairman.)

2. Library Consultation Feedback (INF/057)

The Committee further deliberated.

3. Windows 2000 upgrade (INF/058)

The Committee further deliberated.

Resolved, That the Committee should endorse the Parliamentary Communication Directorate's (PCD) approach to standardisation as set out in the paper 'Approach to the Management and Support of Desktops attached to the Parliamentary Data and Video Network (PDVN)'.—(The Chairman.)

4. Limits on voicemail box provision (INF/059)

The Committee further deliberated.

5. Dealing with unwanted e-mail

The Committee further deliberated.

[Adjourned till Monday 20 January at half past Four o'clock.

Monday 20 January 2003

Members present:

Michael Fabricant, in the Chair

              Mr Neil Gerrard

The Committee deliberated.

1. Visitor Centre (INF/061)

The Committee further deliberated.

Resolved, That the Committee broadly supports improved facilities for visitors.

Resolved, That the Committee considers the loss of the W Rooms or the relocation of the Commonwealth Parliamentary Association and Inter-Parliamentary Union undesirable. —(The Chairman.)

Ordered, That the Chairman convey the Committee's views on visitor facilities to the House of Commons Commission.—(The Chairman.)

2. Library change project (INF/062)

The Committee further deliberated.

Ordered, That the Clerk of the Committee should liaise with the Librarian to ensure information is included in the Committee's Information Bulletin.—(The Chairman.)

3. Disposal of old books

Ordered, That the Chairman include information on the disposal of old books in the Committee's Information Bulletin.—(The Chairman.)

4. Spam and junk e-mail

Resolved, That spam and junk e-mail should be blocked at source rather than being tagged.—(The Chairman.)

Ordered, That the Director of Communications convey the Committee's position to the Information Committee of the House of Lords.—(The Chairman.)

[Adjourned till Monday 10 February at half past Four o'clock.

Monday 10 February 2003

Members present:

Michael Fabricant, in the Chair

              Mr Richard Allan

The Committee deliberated.

1. Windows 2000 upgrade

Resolved, That the Committee recommends to PCD that every project involving delivery of a service to Members or Members' staff should include representatives of Members or their staff on the project board.—(Richard Allan)

Resolved, That the Committee should dedicate an entire meeting to consideration of the Windows 2000 upgrade.—(The Chairman.)

2. Maintenance of Citrix and non-standard remote equipment connected to the Virtual Private Network

The Committee further deliberated.

3. Use of non-standard personal computers on the PDVN

Resolved, That the Committee agrees with PCD's proposal that only standard machines should be fully supported on the Parliamentary Estate.—(The Chairman.)

4. PCD customer relationships and PCD help service

The Committee further deliberated.

5. Contents of the PCD catalogue

Resolved, That the Committee recommends that the next time the content of the IT equipment catalogue is reviewed, representatives of Members and Members' staff should be consulted.—(The Chairman.)

6. E-mail filtering

The Committee further deliberated.

[Adjourned till Monday 3 March at half past Four o'clock.

Monday 3 March 2003

Members present:

Michael Fabricant, in the Chair

              Mr Richard Allan

The Committee deliberated.

1. Presentation of information on participation in divisions, debates and questions

The Committee further deliberated.

Resolved, That the Committee recommends to the Librarian that information on participation in divisions, debates and questions should be published but should not be ranked in any way.—(The Chairman.)

2. Delegations from the House of Commons Commission (INF/067)

The Committee further deliberated.

Resolved, That the Committee takes note of the delegations from the House of Commons Commission.—(The Chairman.)

3. Webcasting (INF/068 and INF/069)

The Committee further deliberated.

Resolved, That the Committee recommends to the Finance and Services Committee that the proposals on webcasting be supported.—(The Chairman.)

Ordered, That the Chairman convey the Committee's recommendation to the Finance and Services Committee.—(The Chairman.)

4. E-mail filtering

The Committee further deliberated.

[Adjourned till Monday 7 April at half past Four o'clock.

Monday 7 April 2003

Members present:

Michael Fabricant, in the Chair

              Mr Neil Gerrard

The Committee deliberated.

1. Windows 2000 upgrade (INF/072 and INF/072a)

The Committee further deliberated.

2. Mechanisms to allow electronic access to all Members (INF/073)

Resolved, That the Committee should receive a report on the outcome of the annual exercise to increase the number of Members who make their e-mail available in the House's on-line directory of Members.—(The Chairman.)

3. Addition of political affiliation to the Official Report (INF/075)

Resolved, That the Committee supports the addition of political affiliations to Members' names in the Official Report.—(The Chairman.)

4. Al-Jazeera

The Committee further deliberated.

Resolved, That the Committee does not support a request from a Member that Al-Jazeera be made available on the annunciator system.—(The Chairman.)

[Adjourned till Monday 12 May at half past Four o'clock.

Monday 12 May 2003

Members present:

Michael Fabricant, in the Chair

              Mr Richard Allan

The Committee deliberated.

1. Remote access and the Virtual Private Network (VPN)

The Committee further deliberated.

Ordered, That the Chairman convey to the Speaker's Advisory Panel the Committee's recommendations on broadband connections in rural areas.—(The Chairman.)

2. Provision of International Access to the Parliamentary Network (INF/078)

The Committee further deliberated.

Resolved, That the Committee should seek the opinion of Chairmen of Select Committees and Members of Parliamentary Delegations on whether a system for international access to e-mails would be useful.—(The Chairman.)

3. Citrix reliability

The Committee further deliberated.

4. E-mail filtering

The Committee further deliberated.

[Adjourned till Monday 9 June at half past Four o'clock.

Monday 9 June 2003

Members present:

Michael Fabricant, in the Chair

              Mr Richard Allan

The Committee deliberated.

1. Mechanisms to allow electronic access by constituents to all Members (INF/079)

Resolved, That Members who have published an e-mail address but not included it in the Library's online directory of Members should be encouraged to do so.—(The Chairman.)

Ordered, That the Library make clear in the directory where a Member had chosen not to supply an e-mail address.—(The Chairman.)

2. Provision of international access to the Parliamentary Network

Ordered, That the Chairman convey to the Speaker's Advisory Panel the Committee's recommendations on international access to the Parliamentary Network.—(The Chairman.)

3. PCD drop-in centre

The Committee further deliberated.

[Adjourned till Monday 15 September at half past Four o'clock.

Monday 15 September 2003

Members present:

              Mr Richard Allan

Mr Michael Jack was called to the Chair.

The Committee deliberated.

1. Number of broadband connections (INF/081)

The Committee further deliberated.

2. Provision of wireless e-mail capability (INF/082 and INF/083)

Ordered, That the Chairman convey to the Speaker's Advisory Panel the Committee's recommendations on the provision of handheld devices.—(The Chairman.)

Ordered, That PCD investigate whether the scope of the work on networking handheld devices using General Packet Radio Service could be extended to include laptop computers.—(The Chairman.)

3. Protocols to assist intermediaries in providing the best medium for communicating with Members (INF/084)

The Committee further deliberated.

4. E-mail name variations and alternative user names (INF/085, INF/086 and INF/087)

Resolved, That the Committee recommends that no change be made to the current naming convention.—(The Chairman.)

5. Computer services for constituency staff

The Committee further deliberated.

6. Sixth European Conference on ICT (INF/088)

Ordered, That Mr Richard Allan be proposed to the Speaker as the representative of the House at the Sixth European Conference on Information and Communications Technologies in Berlin in October 2003.—(The Chairman.)

[Adjourned till Monday 27 October at half past Four o'clock.

Monday 27 October 2003

Members present:

Mr Michael Jack, in the Chair

              Mr Richard Allan

The Committee deliberated.

Ordered, That PCD furnish the Committee with brief updates on any quality of service issues raised at Committee meetings.—(The Chairman.)

1. House of Commons ICT (INF/089)

The Committee further deliberated.

2. VPN

The Committee further deliberated.

Resolved, That the Committee recommends that PCD issue a newsletter to address quality of service issues.—(The Chairman.)

3. CNN

Resolved, That the Committee recommends that no licence fee should be paid to receive CNN.—(The Chairman.)

Ordered, That the Director of Estates should write to Turner Broadcasting indicating that the Committee was deeply disappointed that the company was not willing to make its channel available to key decision-makers without payment of a licence fee.—(The Chairman.)

4. Support for constituency staff (INF/091)

The Committee further deliberated.

Resolved, That the Committee should recommend that there should be parity in the level of support offered on the Parliamentary Estate and in constituency offices.—(The Chairman.)

5. Update from the Library

The Committee further deliberated.

[Adjourned till a date and time to be fixed by the Chairman.

 
 
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Prepared: 14 June 2004