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Mr. Sutcliffe: The intimidation of workers during recognition and derecognition ballots has been repeatedly raised with the Government, both during the review of the Employment Relations Act 1999 and during the consideration of this Bill. Both unions and employers have brought to my attention cases of alleged intimidation and have called on the Government to act to prevent such behaviour.
At the last sitting of the Standing Committee, I gave notice of our intention to move these amendments on Report. This is undoubtedly a difficult aspect, and many issues had to be considered before we could table the amendments. It has inevitably taken some time to complete the process, which explains why we could not table them sooner.
Mr. Djanogly: In response to my question about this matter in Committee I think that it was on 2 March the Minister said that he would table a new clause shortly, so can he explain why we did not see it until late last week?
Mr. Sutcliffe: I have tried to outline the difficulties involved and I hope that when the hon. Gentleman has heard what I have to say he will accept the reasons.
The word "intimidation" covers a wide range of possible conduct, and new clauses 5, 6 and 7 deal with the main behaviours that cause offence, at the time when most intimidation is likely to occur namely, during the period of a recognition or derecognition ballot. New clause 8 allows us to deal with behaviour at other stages of the recognition or derecognition process should that be thought necessary.
Our objective, however, is not to stifle all campaigning activity. It is important that the workers concerned should hear from both the union and the employer in order to reach an informed decision on the important issue of recognition. However, that campaigning activity should be fair, and parties should not use underhand methods to influence the voting behaviours of the relevant work force.
New clause 5 and amendment No. 4, which is consequential to it, deal with intimidatory behaviour by the employer at, or concerning, access meetings between the union and workers in the bargaining unit during the ballot period. Those are meetings held to enable the employer to satisfy the duty imposed upon him to allow the union reasonable access to workers in the bargaining unit.
When an employer is informed by the Central Arbitration Committee that a ballot is to be held, he must comply with three duties, which are set out in
paragraph 26 of schedule A1 to the 1992 Act, inserted by the 1999 Act. The first is to co-operate generally with the union and the qualified independent person appointed to conduct the ballot; the third is to give the CAC the names and home addresses of the workers in the bargaining unit, so that ballot papers can be sent to them; and the second is to give the union reasonable access to the workers in the bargaining unit, so that the union can inform the workers of the purpose of the ballot and seek their support and their views on the issues involved.New clause 5 deals with the potential for problems to arise when such access is granted. Unions have alleged that employers have sought to interfere with access meetings: for example, I have received complaints that employers have offered higher rates of overtime to workers to stay at their posts rather than attend an access meeting, or an employer may give workers the option of going home early when such a meeting is scheduled. There have also been complaints that employers have monitored who attended and who said what at access meetings. It is not for me to assess the accuracy of those allegations, and I do not want to be drawn into specific cases.
Mr. Djanogly: Is the Minister honestly saying that if an employer allows an employee, of his own free will, to go home, that will be a breach of the legislation?
Mr. Sutcliffe: The key element is the employer's purpose the reason the individual was allowed to go home. If the hon. Gentleman allows me to continue, he will hear our reasons, and I am sure that he will fully support our aims.
There is evidence that plainly shows that there is the potential for the sort of problem that I have described to arise. It has always been the Government's intention that access meetings should be private between the union and the workers in the bargaining unit, unless the employer or his representatives are invited to attend by the union. Likewise, at the time of the 1999 Act, we envisaged union access being free from the sorts of interference that I have just described. The statutory code of practice on access to workers during recognition and derecognition ballots, which we produced at that time, clearly sets that out, but the code merely provides guidance, which parties might take into account and which the CAC might consider when determining whether an employer has failed to allow access in accordance with the duty imposed on him. The code does not have the force of law and, in the light of experience, we feel that we need to provide explicit statutory provisions on those points.
New clause 5 inserts into paragraph 26 of the recognition schedule new provisions that make it plain that interference with union access arrangements is not permissible. The clause places on employers during the ballot period two new obligations in addition to the three existing duties. They appear in the clause as the fourth and fifth duties. The fourth duty, set out in new sub-paragraph (4ZA) of the recognition schedule, is to refrain from making offers to workers to induce them not to attend a union access meeting. We recognise, however, that there might be circumstances in which it might be reasonable for employers to make such offers; the clause therefore allows for such exceptional
circumstances at new sub-paragraph (4ZA)(b). For example, if the employer wanted to send workers on a training course that was important for their career development, or if it was essential to maintain a minimum staffing of machinery during access meetings, it might well be reasonable to make offers to the workers in question to attend training or monitor the machinery. The CAC would examine all the circumstances of the case and decide whether such behaviour was reasonable. We intend to issue a new code of practice that will give more detailed guidance on these matters, which the CAC must take into account. We will, of course, consult on the code in draft.The fifth duty is not to take action or make threats against workers for attending a union access meeting or for indicating that they plan to attend a meeting. Again, we have built in some necessary flexibility for employers by ensuring that action that was primarily taken for other reasons would not constitute a breach of the fifth duty. That would enable the employer to take action against a worker for their unacceptable behaviour damaging the employer's property, for example when attending a meeting.
The new clause inserts a new sub-paragraph (4ZD) into the recognition schedule to ensure some privacy for access meetings. This makes it clear that an employer is in breach of his duty to provide reasonable access if he or his representative attends a meeting without being invited. It also makes it clear that the employer is in breach if he seeks to monitor what goes on at a meeting. Again, the provisions contain some necessary flexibility to provide for cases in which such attendance or monitoring is reasonable. Let me give an example of what might constitute reasonable behaviour in these circumstances. In some workplaces, it might be impossible, or even dangerous, to switch off security cameras in the room where an access meeting is held; so, if the union was prepared to hold the meeting in such a room, it might indeed be reasonable for the event to be filmed. Subsections (6) to (10) of new clause 5 impose the same duties in respect of derecognition ballots.
The sanction for a failure to comply with either of the new duties is the same as the existing sanction for a failure to provide reasonable access. The CAC may order the employer to remedy the failure by taking whatever steps it considers appropriate. If the employer does not comply with that order, the CAC may award the union automatic recognition.
Amendment No. 4 makes a consequential change to clause 5. Access allows the workers to get both sides of the picture, so that they can make a well informed decision when they come to cast their vote. Any attempt to undermine that access is unjustifiable. The majority of employers who go through the recognition procedure already observe the duties. The amendments will make it clear beyond doubt to the minority that certain behaviour is unreasonable in those circumstances.
New clauses 6 and 7 and amendments Nos. 5 and 6 are closely linked and deal with standards of conduct during recognition and derecognition ballots. I have received complaints and evidence from both unions and employers about conduct that they believe is intended to frighten and intimidate workers into voting a particular way in the ballot. For example, I have received allegations of employers dismissing a union activist to
undermine the union's campaign and to intimidate other workers; of union representatives making threatening visits to workers at their homes; of employers threatening reprisals such as the withdrawal of certain benefits if workers vote for recognition; and of both employers and unions making statements that grossly misrepresent, denigrate or even libel the other party. According to research for the TUC, US-style union-busting tactics are rare in this country; none the less, I am sure that intimidation can and does occur. I am concerned to make sure that it does not increase and to send a message that such behaviour is reprehensible and will not be tolerated.Our policy is based on a number of general principles. First, and importantly, the provisions are double-edged they apply to both the employer and the union. As I have said, I have received representations from all sides of the debate. I note that the hon. Member for North-West Norfolk also believes that this is an important issue. I believe that it is only right and fair that the same standards of behaviour apply to both parties. Secondly, in identifying these practices, we have in part drawn upon rules of conduct for public general and local elections set out in the Representation of the People Act 1983. The unfair practices set out in new clause 6 are a reflection of conduct that is prohibited under that Act. I think the House will agree that the standards that apply in the elections that return us as Members of Parliament are an excellent starting point when setting standards of behaviour for democratic ballots in other settings.
New clause 6 deals with recognition ballots. It introduces a duty on both employers and unions to refrain from engaging in unfair practices during the ballot period. A party will have committed an unfair practice if, with the purpose of influencing the ballot, it does any of the things listed in new paragraph 27A(2)(a) to (f). These are: offering inducements or bribes to workers to vote in a particular way or to abstain from voting; coercing or attempting to coerce workers to reveal how they intend to vote or how they actually voted after the event; dismissing or threatening to dismiss a worker; taking or threatening to take disciplinary action against a worker; subjecting or threatening to subject a worker to a detriment; or using and attempting to use undue influence.
Let me make it clear that the Government support the right of all the parties employers, unions and workers alike to campaign for their preferred result in a recognition or derecognition ballot. We are not seeking to limit the right to engage in legitimate campaigning activity. The unfair practices that I have listed do not preclude people from legitimately trying to influence the result of the ballot, but they are designed to prevent people using conduct such as threats or deceit, rather than persuading people by the strength of their arguments. Nor are the Government suggesting that employers should not be able to dismiss or otherwise discipline workers during the ballot period if they are guilty of misconduct or poor performance. A dismissal or other disciplinary action will be an unfair practice only where it is done with a view to influencing the result
of the ballot. Furthermore, for the CAC to find that a complaint is well founded, it must be satisfied that the practice in question changed
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