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Wednesday 3 December 2003
Members present:
Mrs Marion Roe, in the Chair
| Mr Nick Ainger | Mr Peter Luff |
| Martin Linton | Julie Morgan |
1. VISITOR FACILITIES
Resolved, That the Committee notes the paper by the Chairman of the Visitor Facilities Support Group on a new reception and security building.—(The Chairman.)
2. INTERVIEW POINTS FOR BROADCASTERS
Resolved, That the Committee notes the paper by the Serjeant at Arms on the interview points trial.—(The Chairman.)
Resolved, That the rules covering the use of the interview points be amended by replacing the words "on specific business in the House" with "on a Parliamentary subject".—(The Chairman.)
Resolved, That the interview point on Committee Corridor should not be available from half an hour before meetings of each Parliamentary party until half an hour after the end of such meetings.—(The Chairman.)
Resolved, That the Serjeant at Arms should have discretion, following a breach of the rules, to make the interview points unavailable to particular broadcasters for a period of up to 12 sitting weeks.—(The Chairman.)
3. ROOM BOOKINGS
Resolved, That the Committee notes the paper by the Serjeant at Arms on the trial loan of Committee Room 5 to the House of Lords.—(The Chairman.)
4. TRAVEL OFFICE CONTRACT
Resolved, That the Committee notes the paper by the Director of Finance and Administration on the Travel Office contract.—(The Chairman.)
5. EMERGENCY GP SERVICE
The Committee deliberated.
6. HOUSE OF COMMONS WRITING PAPER
Resolved, That the Mobius Loop recycling logo be printed on House of Commons writing paper.
[Adjourned till Wednesday 14 January 2004 at half past Two o' clock.
Wednesday 14 January 2004
Members present:
Mrs Marion Roe, in the Chair
| Mr Nick Ainger | Mr Iain Luke |
| Mrs Patsy Calton | Mr John MacDougall |
| Martin Linton | Julie Morgan |
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1. VISITOR FACILITIES
The Committee deliberated.
2. ACCESS FOR FORMER MEMBERS
Resolved, That the Committee notes the letter from the Chairman of the Association of Former Members.—(The Chairman.)
Resolved, That the eligibility period for an ex-Member's photo-identity pass be reduced to ten years' service in the House.
Resolved, That the access regulations for former Members be amended to read:
"Ex-Members of the House of Commons may be admitted via St Stephen's Entrance to Central Lobby, and to attend meetings in Westminster Hall, the Committee Corridor, and Upper Committee Corridor. They may also be admitted to the first floor of Portcullis House via the Main Entrance to attend meetings. Ex-Members with at least ten years' service to the House may apply for a photo-identity pass which must be worn at all times in the precincts. The pass, in addition, entitles them to use the Terrace Cafeteria, Strangers' Bar and on Monday lunchtimes only, the Members' Dining Room (the smaller room of the two). Ex-Members may not be admitted to the terrace or bring guests into the precincts.".—(The Chairman.)
Ordered, That the Chairman report the Committee's decisions to the Speaker.—(The Chairman.)
3. PROPOSALS FROM THE SPEAKER'S ADVISORY COMMITTEE ON WORKS OF ART
Resolved, That approval be given for a four-week trial of an audio installation in Portcullis House to accompany the loaned portrait of Michael Foot; and an exhibition of work by Oscar Nemon.—(The Chairman.)
Ordered, That the Chairman report the Committee's decision to the Chairman of the Speaker's Advisory Committee on Works of Art.—(The Chairman.)
4. HOUSE OF COMMONS PAPER
The Committee further deliberated.
5. FILMING IN THE PALACE OF WESTMINSTER
Resolved, That the Committee approves temporary derogations from the filming rules to enable the BBC to make a film about the architecture of the Palace of Westminster.—(The Chairman.)
[Adjourned till Wednesday 21 January 2004 at half past Two o' clock.
Wednesday 21 January 2004
[The Committee met concurrently with the Accommodation and Works Committee]
Members present:
| Mr Nick Ainger | Mr Iain Luke |
| Mrs Patsy Calton | Julie Morgan |
| Martin Linton | Mrs Marion Roe |
| Mr Peter Luff | |
The following members of the Accommodation and Works Committee were also present, pursuant to Standing Order 137A.
Mr Tony Banks, Mr Harold Best, Derek Conway, Mr Stephen Hepburn, Mr Patrick McLoughlin, Anne Picking and Sir Robert Smith.
Derek Conway was called to the Chair.
1. VISITOR FACILITIES
The Committee deliberated.
[Adjourned till Wednesday 4 February 2004 at half past Two o' clock.
Wednesday 4 February 2004
[The Committee met concurrently with the Accommodation and Works Committee]
Members present:
| Mr Nick Ainger | Mr Iain Luke |
| Martin Linton | Mrs Marion Roe |
| Mr Peter Luff | |
The following members of the Accommodation and Works Committee were also present, pursuant to Standing Order 137A.
Mr Bob Ainsworth, Mr Tony Banks, Mr Harold Best, Derek Conway and Sir Robert Smith.
Mrs Marion Roe was called to the Chair.
1. VISITOR FACILITIES
The Committees deliberated.
Draft Report [Visitor Facilities: Access to Parliament], proposed by the Chairman, brought up and read.
Ordered, That the draft Report be read a second time, paragraph by paragraph.
Paragraphs 1 to 38 read and agreed to.
Summary read and agreed to.
The Accommodation and Works Committee withdrew.
Mrs Marion Roe, in the Chair
| Mr Nick Ainger | Mr Peter Luff |
| Martin Linton | Mr Iain Luke |
Resolved, That the Report be the First Report of the Committee to the House.
Several Papers were ordered to be appended to the Report.
Ordered, That the Chairman do make the Report to the House.
1. UK MEMBERS OF THE EUROPEAN PARLIAMENT: ACCESS TO PORTCULLIS HOUSE
The Committee deliberated.
2. REQUEST FOR A NEW ALL-PARTY GROUP
Resolved, That the Committee notes the letter from the Registrar of Members' Interests on the increase in the number of All-Party Groups.—(The Chairman.)
Resolved, That the Committee recommends that proposals for All-Party Groups on individual army regiments should not be approved.—(The Chairman.)
Ordered, That the Chairman report the Committee's recommendation to the Registrar of Members' Interests.—(The Chairman.)
3. LOAN OF COMMITTEE ROOM 5
Resolved, That the Committee notes the correspondence between Black Rod and the Serjeant at Arms.—(The Chairman.)
Resolved, That the Committee approves the proposed arrangements under which priority for Committee Room 5 be given to meetings of Joint Committees of both Houses and House of Lords Committees considering legislation; and that bookings be processed by staff in the House of Commons.
4. EMERGENCY GP SERVICE
The Committee further deliberated.
5. POSTAL SERVICE
The Committee further deliberated.
[Adjourned till Wednesday 17 March 2004 at half past Three o' clock.
Wednesday 17 March 2004
Members present:
Mrs Marion Roe, in the Chair
| Mrs Patsy Calton | Mr Iain Luke |
| Martin Linton | Julie Morgan |
| Mr Peter Luff | |
1. CAR PARK
Resolved, That the Committee notes the paper by the Serjeant at Arms on the underground car park.—(The Chairman.)
Ordered, That the Serjeant at Arms seek written confirmation from the Members concerned of the continuing need for the arrangements under which others are authorised to park their car in the car park.—(The Chairman.)
Ordered, That the Serjeant at Arms place a notice in the All-Party Whip setting out the rules governing access to the underground car park.—(The Chairman.)
2. CENTRAL TOURS OFFICE
Resolved, That the Committee notes the paper by the Visitor Services Manager on the first year of operation of the Central Tours Office.—(The Chairman.)
Resolved, That the Central Tours Office should not offer tour guides for exclusive tours by small Member-sponsored groups and that groups should be combined wherever practicable.—(The Chairman.)
Resolved, That the Committee recommend that consideration be given by officials of both Houses to opening the line of route at 9 a.m. on Mondays and Fridays during sitting weeks.—(The Chairman.)
Resolved, That, on a trial basis, Members be offered the opportunity to provide self-guided tours of the House to guests from 8 a.m.—(The Chairman.)
Resolved, That the Committee recommends that Blue Badge guides be used to provide visitor tours on an occasional basis when demand cannot be met from the pool of in-House guides.—(The Chairman.)
3. MUSIC IN PORTCULLIS HOUSE
The Committee deliberated.
4. UK MEMBERS OF THE EUROPEAN PARLIAMENT
Resolved, That the regulations for visitors be amended to allow UK Members of the European Parliament access, from the Palace or the main Portcullis House entrance, to the ground and first floors of Portcullis House.—(The Chairman.)
Ordered, That the Chairman report the Committee's decision to the Deputy Leader of the House.—(The Chairman.)
[Adjourned till Wednesday 28 April 2004 at half past Two o' clock.
Wednesday 28 April 2004
Members present:
Mrs Marion Roe, in the Chair
| Mr Nick Ainger | Mr Iain Luke |
| Mrs Patsy Calton | Mr John MacDougall |
| Martin Linton | Julie Morgan |
| Mr Peter Luff | |
1. ASSOCIATION OF FORMER MEMBERS
Resolved, That the Committee notes the letter from the Chairman of the Association of Former Members to the Leader of the House requesting that various services be provided for the Association by the House.—(The Chairman.)
Motion made, and Question put, That the Committee recommends that facilities for the Association of Former Members be provided by the House.—(Martin Linton.)
The Committee divided.
| Ayes, 1 | Noes, 5 |
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| Martin Linton | Mr Nick Ainger |
| Mrs Patsy Calton |
| Mr Peter Luff |
| Mr Iain Luke |
| Mr John MacDougall |
Resolved, That the Committee recommends that the House should not provide facilities for the Association of Former Members.—(The Chairman.)
Ordered, That the Chairman report the Committee's views to the Chairman of the House of Commons Commission.—(The Chairman.)
1. STATIONERY AND POST PAID
Resolved, That the Committee notes the correspondence from various Members on the rules governing House of Commons stationery and post-paid envelopes.—(The Chairman.)
Resolved, That the Committee undertakes a detailed consideration of the rules governing House of Commons stationery and post-paid envelopes.—(The Chairman.)
2. MAIL FORWARDING SERVICE
Resolved, That the Committee notes the paper by the Serjeant at Arms on options for forwarding Members' mail.—(The Chairman.)
3. FILMING IN THE HOUSE OF COMMONS
Resolved, That The Committee agrees to a temporary derogation from the filming rules to enable Quickfire Media to film a programme about Sir Winston Churchill.—(The Chairman.)
4. DANCE PERFORMANCE IN PORTCULLIS HOUSE
Resolved, That the Committee supports the separate requests from two Members for dance performances to be held in the Atrium of Portcullis House.—(The Chairman.)
[Adjourned till Wednesday 12 May 2004 at half past Two o' clock.
Wednesday 12 May 2004
Members present:
Mrs Marion Roe, in the Chair
| Mr Nick Ainger | Mr Iain Luke |
| Martin Linton | Mr John MacDougall |
| Mr Peter Luff | Julie Morgan |
1. VISITOR TOURS
Resolved, That the Committee notes the paper by the Visitor Services Manager on the take-up of tours by Members.—(The Chairman.)
Resolved, That the Committee recommends that, where possible, priority for tour slots later in the day be given to those coming from constituencies furthest away from Westminster.—(The Chairman.)
2. SMOKING STATION
Resolved, That the smoking station on Upper Committee Corridor be hired for one year.—(The Chairman.)
[Adjourned till Wednesday 16 June 2004 at half past Two o' clock.
Wednesday 16 June 2004
Members present:
Dame Marion Roe, in the Chair
| Mr Nick Ainger | Mr Peter Luff |
| Mrs Patsy Calton | Mr Iain Luke |
| Martin Linton | Julie Morgan |
1. TRAVEL OFFICE CONTRACT
Resolved, That the Committee notes the paper by the Director of Finance and Administration on the outcome of the tender for the new travel office contract.—(The Chairman.)
2. CAR PARK
The Committee deliberated.
3. MAIL FORWARDING SERVICE
The Committee further deliberated.
4. DANCE PERFORMANCE IN PORTCULLIS HOUSE
Resolved, That the Committee approves the request from the Chairman of the Select Committee on Culture, Media and Sport that a dance performance be held in the Atrium, Portcullis House on the occasion of the publication of that Committee's Report.—(The Chairman.)
5. FILMING IN THE HOUSE OF COMMONS
Resolved, That The Committee agrees to a temporary derogation from the filming rules to enable Blakeway Productions Ltd to film a programme about Sir Winston Churchill.—(The Chairman.)
[Adjourned till Wednesday 14 July 2004 at half past Two o' clock.
Wednesday 14 July 2004
Members present:
Dame Marion Roe, in the Chair
| Mr Nick Ainger | Mr Peter Luff |
| Martin Linton | Julie Morgan |
1. VISITOR FACILITIES
Resolved, That the Committee notes the paper by the Chairman of the Visitor Facilities Support group on proposed arrangements for visitors after the opening of the new reception and security building.—(The Chairman.)
2. EDUCATION UNIT
Resolved, That the Committee notes the paper by the Head of the Education Unit on the work of the Unit.—(The Chairman.)
3. POST PAID ENVELOPES AND HOUSE OF COMMONS STATIONERY
Resolved, That the Committee notes the paper by the Clerk of the Committee on the rules governing House of Commons stationery and post-paid envelopes .—(The Chairman.)
Ordered, That the Chairman consult the Electoral Commission about the possible implications of amending the rules governing the use of post-paid envelopes.—(The Chairman,)
4. USE OF THE ATTLEE SUITE
The Committee deliberated.
5. EXHIBITION IN THE UPPER WAITING HALL
The Committee further deliberated.
[Adjourned till Wednesday 27 October 2004 at half past Two o' clock.
Wednesday 27 October 2004
Members present:
Dame Marion Roe, in the Chair
| Mr Nick Ainger | Mr Iain Luke |
| Martin Linton | Mr John MacDougall |
| Mr Peter Luff | Julie Morgan |
1. PASSES FOR MEMBERS' STAFF
The Committee deliberated.
2. VISITOR FACILITIES
The Committee further deliberated.
3. EXHIBITION IN THE UPPER WAITING HALL
The Committee further deliberated.
4. USE OF THE ATTLEE SUITE
Resolved, That the Committee notes the correspondence between the Chairman and Members.—(The Chairman.)
5. MUSIC PERFORMANCE IN PORTCULLIS HOUSE
Resolved, That the Committee approves a request for a music performance in Portcullis House.—(The Chairman.)
6. POLICY ON SMOKING
The Committee further deliberated.
[Adjourned till a date and time to be fixed by the Chairman.
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