Annex A
APPLICATION TO SECRETARY OF STATE AND JOINT
SCHEME ORDER
PROPOSED JOINT
SCHEME FOR
AWARDS FOR
ALL (ENGLAND)
We are writing to seek your approval of a Joint
Scheme for the Awards for All (England) joint distributor lottery
grants programme in keeping with the decisions of our respective
governing bodies.
This application is made in accordance with
the provision for such a scheme as set out in Section 25B of the
National Lottery etc Act 1993 (as amended by the National Lottery
Act 1998). The Joint Scheme would require to be authorised by
you by way of an order (pursuant to the terms of Schedule 3A to
the 1993 Act).
This application is made following discussions
between our officers and your Departmental officials and after
seeking advice from our lawyers. We are convinced that the creation
of a Joint Scheme would provide the most efficient and effective
means of participating in the programme.
You will be aware that an Awards for All programme
has to date operated under the provisions of a Memorandum of Agreement
between lottery distribution bodies. Although many applications
under this programme involve activities fundable by more than
one distributor, our current arrangements require the allocation
of an application to the funding stream of one of the participating
distributors and assessment according to the particular powers
at law of that distributor. This results in an unnecessarily complex
and cumbersome decision-making process and a lack of transparency
from the applicant's perspective.
Details of the proposal are contained in the
Agreement enclosed with this letter. We believe that this Agreement
contains all of the information required under the terms of the
Act.
We wish to draw to your attention a number of
specific points in relation to this scheme:
1. The participating distributors intend
to agree and enter into a more detailed Memorandum of Agreement
which will govern the way in which the joint scheme will operate
in practice. This Memorandum of Agreement will be signed by Chief
Executives and will include: Purpose of Agreement; Background;
Funding—grant making and administrative budgets; Administration
arrangements; Governance arrangements, including terms of reference
for Programme Board and Joint Regional Committees; Accountability
arrangements; Systems Assurance; Resolution of disputes; Service
Level Agreement(s).
2. The maximum amount of £75 million
specified in the paragraph 10 of the agreement is intended to
provide headroom for future increases.
3. The proportions specified in paragraph
11 of the agreement, in which the money to be distributed under
the scheme is attributable to each of the bodies, has been calculated
on the basis of the base-line indicative 2002-04 budget contributions
below:
|
| Grant Making
Budgets
(£ million)
| 10% Admin.
Budgets
(£ million)
| Total Cost
(£ million)
| Proportions of
Total Costs
(%)
|
|
| Heritage Lottery Fund | 8.00
| 0.80 | 8.80
| 10.0 |
| Community Fund | 23.50
| 2.35 | 25.85
| 29.3 |
| New Opportunities Fund | 19.06
| 1.90 | 20.96
| 23.8 |
| Sport England | 19.54
| 1.96 | 21.50
| 24.4 |
| Arts Council of England | 10.00
| 1.00 | 11.00
| 12.5 |
|
| Total | 80.10
| 8.01 | 88.11
| 100.0 |
|
We know that you share our enthusiasm for the spirit of partnership
between our respective organisations, which has produced such
a successful Awards for All programme to date. We believe that
a Joint Scheme, enabling decisions to be made against a single
budget and against jointly agreed funding criteria will allow
the five participating lottery distribution bodies to distribute
funds to applicants more effectively, less bureaucratically and
more transparently and will enable the funding of some particular
projects which working alone we might not have the power to fund.
We are pleased to be able to make this application which
is evidence of the value of the new provision included in the
1998 Act. We trust you will also welcome this initiative.
6 March 2003
| 
