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Monday 8 December 2003
Members present:
| Mr Neil Gerrard | John Mann |
| Mr Peter Luff | Mr Gwyn Prosser |
In the absence of the Chairman, Mr Neil Gerrard was called to the Chair.
The Committee deliberated.
Ordered, That the Committee receive a report on the replacement of CNN on the annunicator.—(The Chairman.)
1. Hansard on CD-ROM
Resolved, That the Committee is content for the production of the CD-Rom version of Hansard to cease.—(Mr Neil Gerrard.)
2. Communicating with Members: Draft Protocols
Ordered, That various minor amendments be made to the text of the draft protocols.—(Mr Neil Gerrard.)
3. Parliamentary Office of Science and Technology (POST) Board Member
Resolved, That Mr Neil Gerrard replace Margaret Moran on the board of POST.—(Mr Neil Gerrard.)
4. Members' participation in debates, questions and divisions
Resolved, That the Committee believes the steps taken by the Library with regard to publishing information on Members' participation was in line with the agreement reached between the Chairman and Mr Speaker.—(Mr Neil Gerrard.)
5. Spam
Ordered, That the Committee should receive a report on spam management.—(Mr Neil Gerrard.)
[Adjourned till Monday 12 January 2004 at half past Four o'clock.
Monday 12 January 2004
Members present:
| Mr Richard Allan | John Mann |
| Mr Neil Gerrard | Ann McKechin |
| Mr Robert Key | Mr Gwyn Prosser |
| Mr Peter Luff | |
Mr Robert Key was called to the Chair.
The Committee deliberated.
1. Response to the Senior Salaries Review Board's (SSRB) request for written evidence
Ordered, That the Chairman should provide written evidence to the SSRB.—(The Chairman.)
Resolved, That the Committee should make recommendations to the SSRB jointly with the Speaker's Advisory Panel.—(The Chairman.)
2. Progress report on Parliamentary Information Management Services (PIMS) project
Resolved, That the Committee takes note of the progress of the PIMS project and of the Library's revised 'Statement of Services'.—(The Chairman.)
3. Parliamentary Communications Directorate (PCD) Helpdesk extended opening hours trial
Resolved, That the Committee agrees to the revised opening hours of the helpdesk.—(The Chairman.)
Ordered, That Members and staff be made aware of the new opening hours.—(The Chairman.)
4. Management of unwanted e-mail
Resolved, That the Committee supports PCD's recommendation that management of spam be put out to tender.—(The Chairman.)
Ordered, That the Committee should receive a draft of the notice on spam for the All Party Whip.—(The Chairman.)
Ordered, That the Committee should receive a draft newsletter on e-mail management prior to its circulation to Members and their staff.—(The Chairman.)
5. Visit to the King's Library at the British Museum
Ordered, That the Committee do visit the King's Library at the British Museum.—(The Chairman.)
6. Passwords and security policy
Ordered, That the Committee receive a report on password and security policy. (The Chairman.)
7. Videoconferencing facilities
Ordered, That the Committee receive a report on videoconferencing.—(The Chairman.)
[Adjourned till Monday 9 February at half past Four o'clock.
Monday 9 February 2004
Members present:
Mr Robert Key, in the Chair
| Mr Richard Allan | Ann McKechin |
| Mr Peter Luff | |
The Committee deliberated.
1. Booking arrangements for videoconferencing facilities
Ordered, That the Committee receive a report on the extent to which Members' offices can support portable radio broadcasting equipment.—(The Chairman.)
2. Videoconferencing
Resolved, That the Committee supports PCD's recommendation that Members' use of desktop videoconferencing via web-based subscriptions be monitored.—(The Chairman.)
Ordered, That the Chairman write to the Speaker's Advisory Panel regarding videoconferencing.—(The Chairman.)
3. Management of unwanted e-mail
Ordered, That a notice on the management of unwanted e-mail should appear in the All Party Whip.—(The Chairman.)
4. PCD's policies on passwords and security
Ordered, That the Director of Communications should consult the House of Lords Information Committee regarding password policy.—(The Chairman.)
5. Replacement of CNN
Resolved, That the Committee recommends that CNN be reinstated on annunciator channel 11.—(The Chairman.)
Ordered, That the Committee receive a report on the use of annunciator channel 24.—(The Chairman.)
[Adjourned till Monday 15 March at half past Four o'clock.
Monday 15 March 2004
Members present:
Mr Robert Key, in the Chair
| Mr Richard Allan | Mr Peter Luff |
| Mr Neil Gerrard | |
The Committee deliberated.
Ordered, That the Director of Communications should prepare a paper on dissolution arrangements for the Committee to consider at its meeting in September.—(The Chairman.)
1. Broadcast radio interviews
Resolved, That the Committee is content that no change is necessary to the present level of service offered.—(The Chairman.)
2. Handhelds
Resolved, That the Committee endorse the timetable proposed by the Parliamentary Communications Directorate (PCD) for work on handheld services.—(The Chairman.)
3. Spam management
Ordered, That the newsletter be amended as agreed and then circulated.—(The Chairman.)
4. Passwords and security
The Committee further deliberated.
5. Members' Library closure summer 2004
Resolved, That the Committee notes the proposals to relocate Library Services to the Smoking Room during the summer recess 2004.—(The Chairman.)
Ordered, That the Committee receive a report on proposed further changes to the layout of Members' Library.—(The Chairman.)
6. Annunciator channel 24
Resolved, That the Committee recommends that the Euronews channel be made available on annunciator channel 24.—(The Chairman.)
7. Roll out of the Virtual Private Network (VPN)
Resolved, That the Committee takes note of a letter to all Members on VPN from the Director of Communications.—(The Chairman.)
8. Web access to Outlook e-mail
Ordered, That the Committee receive a report on secure web access.—(The Chairman.)
[Adjourned till Monday 17 May at half past Four o'clock.
Monday 17 May 2004
Members present:
Mr Robert Key, in the Chair
| Mr Richard Allan | Ann McKechin |
| Mr Neil Gerrard | John Mann |
| Mr Peter Luff | Mr Gwyn Prosser |
1. Information Systems / Information Technology (IS/IT) Review
The Committee deliberated.
Ordered, That the Committee receive a further report on the IS/IT Review once the general principles had been agreed by the House of Commons Commission.—(The Chairman.)
2. Association of Former Members of Parliament
Resolved, That the Committee does not believe that taxpayer's money should be used to support the Association of Former Members.—(The Chairman.)
3. Web Access to Outlook
Resolved, That the Committee takes note of a report on web access to Outlook.—(The Chairman.)
4. Spam management
Resolved, That the Committee notes that the Clerk of the House is examining the business case for a new spam management system.—(The Chairman.)
5. PIMS project
Ordered, That the Committee receive a further paper on the PIMS project.—(The Chairman.)
[Adjourned till Monday 21 June at half past Four o'clock.
Monday 21 June 2004
Members present:
Mr Robert Key, in the Chair
| Mr Richard Allan | John Mann |
| Mr Peter Luff | |
The Committee deliberated.
1. PIMS project
The Committee further deliberated.
Resolved, That the Committee notes the draft leaflet on PIMS to be circulated to all Members.—(The Chairman.)
Ordered, That representatives from Theyworkforyou.com be invited to make a presentation to the Committee.—(The Chairman.)
2. Library change project
Resolved, That the Committee notes the proposed changes to the Library's services.—(The Chairman.)
3. Members' Library
Resolved, That the Committee notes the temporary arrangements for Library services during the summer recess 2004 and of the planned re-arrangement of Members' Library when it re-opens.—(The Chairman.)
4. Seventh European Conference on Information and Communications Technology (Stockholm 27/28 October 2004)
5. Ordered, That Mr Robert Key, Mr Richard Allan and John Mann be proposed to Mr Speaker as representatives of the House at the Seventh European Conference on Information and Communications Technologies in Stockholm in October 2004.—(The Chairman.)Spam
Resolved, That the Committee notes that the business case for the new spam management contract has been approved by the Director of Finance and Administration.—(The Chairman.)
[Adjourned till Monday 19 July at half past Four o'clock.
Monday 19 July 2004
Members present:
Mr Robert Key, in the Chair
| Mr Richard Allan | Mr Peter Luff |
| Mr Neil Gerrard | Ann McKechin |
The Committee deliberated.
1. Theyworkforyou.com
Resolved, That the Committee notes a memorandum from Theyworkforyou.com.—(The Chairman.)
Ordered, That the Chairman convey to the Clerk of the Journals the Committee's recommendations on the approach to use of Parliamentary data by external websites.—(The Chairman.)
2. Web Centre Project
The Committee further deliberated.
[Adjourned till Monday 13 September at half past four o'clock.
Monday 13 September 2004
Members present:
Mr Robert Key, in the Chair
| Mr Richard Allan | Mr Peter Luff |
| Mr Neil Gerrard | Ann McKechin |
The Committee deliberated.
1. Dissolution arrangements
Resolved, That draft guidance on dissolution arrangements requires clarification in several places and that further practical guidance for Members is needed.—(The Chairman.)
The Committee further deliberated.
[Adjourned till a date and time to be fixed by the Chairman.
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