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10 Jan 2005 : Column 43W—continued

Electronic Devices

Mr. George Osborne: To ask the Secretary of State for Culture, Media and Sport how many electronic devices are owned by the Department, broken down by type. [207673]

Mr. Caborn: My Department owns 1,483 devices listed as follows:


Sue Doughty: To ask the Secretary of State for Culture, Media and Sport what her Department's policy is in relation to the storage and deletion of e-mails; and whether this policy has been reviewed in the past 12 months. [206748]

Mr. Caborn: The Department for Culture, Media and Sport's electronic information management policy ensures that information deemed to be a record (under the Public Records Act) is captured and stored, this includes e-mails. The policy further provides that e-mails older than 12 months are to be deleted from electronic e-mail folders unless they are deemed to be a record and are to be stored. This policy was introduced in June 2004.
10 Jan 2005 : Column 44W

Entertainment Costs

Mr. George Osborne: To ask the Secretary of State for Culture, Media and Sport how much has been spent on entertainment by her Department in each year since 1997, broken down by (a) food, (b) alcohol, (c) staff and (d) accommodation. [204345]

Mr. Caborn: All expenditure on official entertainment is made in accordance with published departmental guidance on financial procedures and propriety, based on principles set out in Government Accounting.

The following table shows expenditure on entertainment, including working breakfasts or lunches, refreshment at meetings and official entertainment, by the Department since 1997–98. In 2002–03 changes were made in the way entertainment expenditure was captured to include associated staff costs following the contracting out of the hospitality service. The Department's accounting system does not record information by the categories requested and it can only be obtained at disproportionate cost.
Financial yearExpenditure(£)
2004–05 (to December 2004)61,270.90

International Cricket Council Headquarters

Hugh Robertson: To ask the Secretary of State for Culture, Media and Sport what discussions she has had with (a) the England and Wales Cricket Board, (b) the MCC, (c) UK Sport, (d) Sport England and (e) the International Cricket Council (ICC) on the location of the ICC headquarters; and what the outcome was in each case. [205929]

Mr. Caborn [holding answer 20 December 2004]: I refer the hon. Member to the answer I gave him on 1 December 2004, Official Report, column 167W.

Following their discussions with my Department, UK Sport submitted a proposal to the Chancellor. The Paymaster General, as Minister responsible, responded to UK Sport by letter on 15 November 2004.

I am not aware that my Department has had any discussions on this subject with the MCC or Sport England. However, a DCMS official accompanied representatives of UK Sport to a meeting with the ICC on 27 July, where the issue of the ICC's possible relocation was discussed.

IT Projects

Mr. George Osborne: To ask the Secretary of State for Culture, Media and Sport if she will list her Department's IT projects in each year since 1997, broken down by (a) amount spent, (b) purpose, (c) cost of over-run and (d) time of over-run. [205778]

10 Jan 2005 : Column 45W

Mr. Caborn: The information for IT projects in the current financial year is as follows:

Internal network addressing reconfiguration

£28,000, changes to the Department's internal Internet Protocol (TCP/IP) network addressing structure, no over-run, no over-run.

Server consolidation programme

£43,000, reducing ad hoc server numbers and replacing with dedicated servers, delivered below budget saving £7,000, no over-run.

Online form for Export Licensing

£35,000, allowing commercial exporters to submit applications for export licences online, £5,000 over-run, one month.

BBC Charter Review Database

£32,000, tracking responses to BBC Charter Review consultation exercise, delivered below budget saving £2,000, no over-run.

Gambling Bill Consultation Database

£10,000, system to track responses to Gambling Bill consultation exercise, delivered below budget saving £7,000, no over-run.

Research Information Database

£13,000, provide a repository for research information held by the Department, £2,000 over-run, one week.

Development of Fol Correspondence Management System

£560,000, system to manage all correspondence including Fol requests, no over-run, no over-run.

It is not possible to provide the information for previous years save at disproportionate cost.


Mr. Pickles: To ask the Secretary of State for Culture, Media and Sport what guidance she has issued to local authorities on the membership of local authority licensing committees, sub-committees and panels established under the Licensing Act 2003; and if she will make a statement. [206795]

Mr. Caborn: In July 2004 we issued guidance to licensing authorities under s 182 of the Licensing Act 2003. Chapter 3 included advice on administration, exercise and delegation of functions. In addition, we have recently completed a public consultation on regulations and an order under the 2003 Act, including those relating to hearings procedures. We do not currently intend to prescribe any further regulations beyond these. Therefore, in all other respects licensing committees may regulate their own procedures and that of their sub-committees by following standard local authority committee procedures.

Lottery Funding

Mr. Don Foster: To ask the Secretary of State for Culture, Media and Sport how much lottery funding was received from distributors for expenditure on (a) the arts, (b) National Heritage and (c) sport in each year from 1997 to 2004; and if she will make a statement. [207615]

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Estelle Morris: The following amounts of lottery money were distributed by distributors within the Arts, Heritage and Sports good causes, by calendar year:
£ million


(5507180010) The figures for 2004 are not yet final due to lags in the reporting process.

This information is freely available from the Department's searchable lottery award database at, which uses information supplied by the lottery distributors.

Michael Fabricant: To ask the Secretary of State for Culture, Media and Sport what steps the Department is taking to ensure that past lottery awards were legitimate. [205238]

Estelle Morris: Individual lottery awards are matters for decision by each distributing body acting independently of the Government. The Department would, however, expect distributors to make awards that are not only legitimate but which support good quality, value for money projects that further the purposes and objectives of the body distributing lottery funds.

Each lottery distributing body is required under its financial directions, or where appropriate under other financial control documents, to have controls in place to detect and deter fraud. Where actual cases of fraud are detected, distributing bodies are required to inform the Department, to investigate thoroughly and to take appropriate action to recover public funds. The Department would expect distributors to examine the lessons learned from any such cases and to make the improvements to controls and systems necessary to prevent a recurrence.

Michael Fabricant: To ask the Secretary of State for Culture, Media and Sport if she will make a statement on the alleged attempt to defraud the National Lottery. [205882]

Estelle Morris: I can confirm that we are being kept closely informed by the Big Lottery Fund about a fraud investigation, and that the police and National Audit Office were informed. My right hon. Friend the Secretary of State will make a full statement as soon as it is appropriate to do so. In the meantime, I can assure the hon. Member that all necessary action is being taken to identify the scale and nature of the suspected fraud, and to identify any improvements to controls which may be necessary.

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