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10 Jan 2005 : Column 136W—continued
Departmental IT Projects
Mr. George Osborne: To ask the Secretary of State for Trade and Industry if she will list her Department's IT projects in each year since 1997, broken down by (a) amount spent, (b) purpose, (c) cost of over-run and (d) time of over-run. [205779]
10 Jan 2005 : Column 137W
Ms Hewitt: My Department has had a PFI contract for the provision of IT services since 1999, where IT project costs are borne by the supplier. IT systems also form part of other outsourced business services. Under these contracts my Department pays service charges that include IT systems development and support costs.
Since 1997 my Department has introduced many IT systems and services some of which are identified as follows:
Before the award of the PFI contract in 1999, central records of IT expenditure included only central corporate infrastructure. These records show that total IT spend in millions was:
| Amount | |
|---|---|
| 1998–99 | 12.1 |
| 1999–2000 | 15.0 |
| 2000–01 | 30.0 |
| 2001–02 | 32.0 |
| 2002–03 | 41.0 |
| 2003–04 | 41.9 |
Further detail is not available without incurring disproportionate cost.
Departmental Lighting
Mr. George Osborne: To ask the Secretary of State for Trade and Industry how much has been spent by her Department on lighting in each year since 1997. [205745]
Ms Hewitt: The Department does not keep separate records on how much it spends on lighting. Items such as replacement tubes and bulbs and disposal costs are embedded within the charges for our maintenance contract. Energy for lighting is not separately metered.
Total electricity costs on the DTI HQ estate over the period is as follows of which about one third currently comes from renewable sources.
| £ | |
|---|---|
| 2003–04 | 836,782 |
| 2002–03 | 758,152 |
| 2001–02 | 855,086 |
| 2000–01 | 928,845 |
| 1999–2000 | 1,035,770 |
| 1998–99 | 916,590 |
| 1997–98 | 1,064,612 |
10 Jan 2005 : Column 138W
Departmental Pay Gap
Mr. Bercow: To ask the Secretary of State for Trade and Industry what assessment she has made of the gender pay gap amongst staff in her Department. [202382]
Jacqui Smith: My Department completed an equal pay review in 2003 and put in place an action plan to address any concerns.
My right hon. Friend the Secretary of State made a written ministerial statement to the House on 10 March 2004, Official Report, column 102 WS, to advise that Action Plans for the DTI and its Agencies had been published and posted on the DTI Website. http://www.dti.gov.uk/about_dti_documents.html
Copies of the Action Plans have been placed in the Libraries of the House.
Departmental Plants
Mr. George Osborne: To ask the Secretary of State for Trade and Industry how much her Department spent on (a) indoor bought plants, (b) indoor hired plants, (c) outdoor bought plants and (d) outdoor hired plants in each year since 1997. [205622]
Ms Hewitt: The Department does not record details of the costs of plants and we are therefore unable to provide a break down of the costs as required. The Department currently has a mixture of rented and bought plants, indoor and outdoor planting.
Our records for total plant costs only date back to 2001 and the breakdown of the spend is as follows:
| Amount | |
|---|---|
| 2001–02 | 34,659.60 |
| 2002–03 | 30,422.16 |
| 2003–04 | 31,048.97 |
| 2004–05 | 25,165.06 |
Departmental Refurbishment
Mr. George Osborne: To ask the Secretary of State for Trade and Industry what the cost of refurbishments in her Department was in each year since 1997; and what the planned expenditure is for 2005–06. [205664]
Ms Hewitt: My Department undertakes a wide variety of projects as part of on-going maintenance and improvements of its existing buildings. The cost of significant works to the building services and fabric since 1997 are shown by complete financial years as follows:
| Amount | |
|---|---|
| 1997–98 | 2 |
| 1998–99 | 2 |
| 1999–2000 | 2.15 |
| 2000–01 | 1.4 |
| 2001–02 | 4.32 |
| 2002–03 | 1.23 |
| 2003–04 | 2.3 |
| 2004–05 | 7.73 |
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The costs in 2004–05 relate to a major programme of investment in rationalising our London estate which will result in the vacation of three buildings currently costing £8 million per annum. Plans for works during 2005–06 are still being developed and firm estimates are not yet available.
Departmental Telephone Numbers
Mr. Tyler: To ask the Secretary of State for Trade and Industry how many non-geographic 0870 telephone numbers are in use by her Department; and what services can be accessed by calling each of them. [205839]
Ms Hewitt: The call centres of two services provided by contractors on behalf of my department use 0870 numbers:
The Sixth EU Framework Programme UK Information Point (FP6UK) provides one number for general enquiries on the rules for participation in the programme (plus fax and Minicom numbers) and six numbers for more technical advice on specific themes. This supplements a web-based service.
The Publications Orderline uses three numbers (general orderline, fax and Minicom) for those customers who do not wish to use the online ordering service for DTI publications.
My Department is currently reviewing the provision of its helplines and, following the issue of Central Office of Information Better Practice Guidance for Government contact centres in September 2004, the use of 0870 numbers.
Mr. Tyler: To ask the Secretary of State for Trade and Industry how much revenue her Department has received from the use of non-geographic 0870 telephone numbers for the period 1 October 2003 to 30 September 2004. [205849]
Disabled Staff
Keith Vaz: To ask the Secretary of State for Trade and Industry how many of the staff employed by her Department have a declared disability. [205556]
Jacqui Smith: The Department collects disability data on a voluntary basis. The information tabulated as follows is extracted from our personnel records database and gives the current position in DTI Headquarters (including Small Business Service) at 1 December 2004:
| Number | |
|---|---|
| Number of staff employed | 3,962 |
| Number of staff employed with a declared disability | 251 |
Documents
Sue Doughty: To ask the Secretary of State for Trade and Industry what her Department's policy is in relation to the storage of documents and the use of shredders; and whether this policy has been reviewed in the past 12 months. [206747]
Jacqui Smith:
My Department's policy on the storage of documents is that electronic documents should be stored in the Department's electronic records management system (ERMS) if they relate to the work of DTI and contain valuable information about, or
10 Jan 2005 : Column 140W
evidence of, the activities of DTI. Paper documents that need to be retained and cannot be scanned should be stored on official departmental files.
Documents in the ERMS and in official files will be deleted in accordance with existing departmental retention policies, which vary depending on the category of record. Some will be retained permanently in the national archives.
Documents that are not stored in the ERMS or on official files should be deleted as soon as they have ceased to be of use.
The Department's policy on the use of shredders follows central guidance issued by the Cabinet Office.
These policies have not been reviewed in the past 12 months.
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