Select Committee on Home Affairs Written Evidence


13.  Memorandum submitted by the Association of Police Authorities

INTRODUCTION

  1.  The Association of Police Authorities (APA) represents all police authorities in England, Wales and Northern Ireland, as well as the newly established British Transport Police Authority[11]. The Service Authorities for the National Crime Squad and National Criminal Intelligence Service are associate members.

  2.  The APA welcomes the opportunity to submit evidence to the Home Affairs Committee. This has been produced after consultation and discussions with member authorities.

GENERAL COMMENTS

  3.  The APA strongly supports the principles underlying the Government's police reform agenda, particularly the aims of making policing more responsive to the needs of local people, whilst at the same time driving up standards of performance across the country.

  4.  The police reform programme is an extensive one encompassing not just the Police Reform Act 2002, which was in itself wide-ranging, but also workforce modernisation, pensions reform and other issues which are being tackled alongside legislative change. This submission therefore focuses on those issues on which the Committee has specifically requested views and follows the order set out in the terms of reference.

NATIONAL POLICING PLAN

  5.  The APA welcomed the original proposals for a National Policing Plan as a vehicle for bringing together in one place the Government's strategic expectations and key national priorities for the service. The two such plans produced so far, whilst evolutionary, have yet to fully realise that strategic clarity and focus. This all-encompassing approach has undoubtedly impacted on the extent to which police authorities have been able to reflect and tackle local policing priorities.

  6.  The APA is keen to see the next national plan strike a better balance between setting a clear strategic direction for the service based on a few key national priorities and giving scope for authorities and forces to tackle the issues which concern local communities. We welcome the indications that this is the Government's direction of travel. We also strongly support the need for the plan to embrace the wider community safety agenda and to directly address the contribution which other agencies and partners make to securing safer communities.

  7.  Police authorities have been producing local annual plans since 1995 and have long recognised that it is crucial to align planning and budgeting processes, so as to be clear about what can be delivered with the resources available. The APA has been a strong proponent of the development of activity based costing (ABC) data, and the availability of such data for all forces in England and Wales for the first time from 2003-04 will be a further welcome step in helping to achieve properly costed local plans.

  8.  Likewise, the APA has strongly pressed for the National Policing Plan to be properly costed so that the costs of all the expectations set out in the plan are clear—and it is clear what the funding provided by Government will deliver. We recognise that the statutory requirement for the National Plan to be published by 30 November and the traditional timing of the provisional police settlement in early December presents a challenge in this respect but this is not, in our view, insurmountable.

NATIONAL STANDARDS/PRIORITIES AND LOCAL DECISION-MAKING

  9.  The APA recognises the Government's role in setting a broad strategic framework for policing and establishing, with tripartite partners, national minimum standards which everyone, wherever they live, can expect to receive. But national standards should not inhibit the capacity of authorities and forces to provide policing services which are tailored to the diverse needs of their local communities.

  10.  There is no doubt that the degree of central influence and control over policing has increased over the years, culminating in the Police Reform Act 2002. This has been accompanied by a performance framework which seeks to direct policing through a regime of national indicators, targets and centrally driven initiatives backed up by monitoring and inspection, and use of ring-fenced funding. In turn, this has constrained the extent to which authorities and forces are able to focus on, and direct resources to, local priorities.

  11.  There is a need to recognise that truly responsive local policing services can only be achieved if there is scope to focus on issues which local people say matter. We believe there now needs to be a fundamental shift away from central direction in favour of local flexibility. Accordingly, the APA has argued strongly that the developing Policing Performance Assessment Framework (PPAF) must reflect performance against local policing priorities, as well as national performance measures. The APA has led work in this respect and as a first step has issued guidance to help police authorities ensure that local policing priorities are set in a way which genuinely reflects the concerns of local communities, whilst at the same time being sufficiently robust for PPAF purposes.

ACCOUNTABILITY MECHANISMS FOR POLICING AND THE FUTURE OF THE TRIPARTITE STRUCTURE

  12.  The Committee will be aware from the previous inquiry on police reform of the APA's concerns that certain aspects of the police reform bill, as originally introduced, would result in increased centralisation of control over policing, potentially undermining the balance of the tripartite relationship. The final Police Reform Act 2002, reflected a number of modifications to the Government's proposals pressed for by the APA, which allayed some of those concerns.

  13.  Amongst other things, the APA highlighted the potential for the additional powers in Part 3 of the 2002 Act around the suspension of chief officers to lead to tension and difficulties within the tripartite structure. We would suggest that there is now a need to review the arrangements and protocols put in place as part of the legislation to ensure that the focus is on ensuring that local people receive the standards of policing they rightly expect.

  14.  The APA strongly believes that "policing by consent" is the fundamental cornerstone of our policing system and, at the heart of this, is a locally accountable policing service. The reaffirmation in the Home Office Strategic Plan 2004-08[12] that any future reforms will not damage the principle of the tripartite approach is, therefore, welcome.

  15.  The Government's Green Paper "Policing: Building Safer Communities Together"[13] put forward options for accountability arrangements at neighbourhood, BCU and force level. At the force level this included the possibility of reconfigured or directly-elected police authorities/boards. The APA's response to the Green Paper is summarised in the overview attached at Annex A[14]. We have also contributed actively to the dialogue on these issues as a key part of the analytical project jointly undertaken by the Prime Minister's Strategy Unit and Home Office.

  16.  As we have made clear, we consider that a strategic oversight body at force level, equivalent to the current police authority, is essential. Whilst any such body should be made up of local people with effective powers to hold the police accountable on behalf of their communities, we are fundamentally opposed to such bodies being directly elected for the reasons given in Annex A.

  17.  However, there are a number of areas where we consider that there is scope to strengthen and enhance accountability at the force level, including support for the proposal to move away from the concept of operational independence in favour of operational responsibility.

  18.  Police authorities, through their strategic scrutiny and oversight role are able to ensure a coherent approach across the whole force area. However, the APA and authorities support increased transparency and accountability of policing services to local people at all levels. Authorities are well-seized of the need to ensure effective accountability arrangements at sub-force level. Most now have in place arrangements for allocating link or lead members at BCU level and in some cases below that, with members linked to local policing teams or units.

  19.  Police authorities, through their membership, already have vital links with local government but we recognise that there is scope to strengthen local authority engagement in policing. However, we would suggest that rather than introduce complex new structures the aim should be to build on what is there and ensure that any new arrangements are easy for communities to understand. Accordingly, the APA has advocated approaches based on models already being put in place by some authorities such as BCU partnership boards, similar to the Northern Ireland model, whereby police authorities involve local councils, other partners, voluntary agencies etc in oversight and scrutiny of performance at BCU level.

  20.  Police authorities have welcomed their statutory membership of local Crime and Disorder Reduction Partnerships (CDRPs) as a significant step forward. CDRPs have undoubtedly played a major part in enhancing multi-agency working although performance, whilst improving, remains variable across the country. As currently constituted, CDRPs lack transparency and accountability and consideration needs to be given to how they might best be engaged as part of any sub-force accountability structures.

  21.  The APA welcomes the development of LCJBs which have begun to have a real impact in bringing a more joined-up approach to criminal justice. The work of LCJBs is very much centrally driven by the National Criminal Justice Board (NCJB) and the Office of Criminal Justice Reform. However, there remains an unresolved issue of how this fits with policing as a locally accountable service—LCJBs meet in private, and there are no clear mechanisms for scrutiny or oversight at local level. Given that there are plans for LCJBs to hold budgets and commission local services, this needs to be addressed as part of any consideration of these issues.

A POLICE PERFORMANCE CULTURE

  22.  The APA would suggest that there is evidence that a performance culture is beginning to be embedded in the police service. This is due to a sustained focus on performance by police authorities and chief officers, as well as the Home Office, and the efforts of the Police Standards Unit.

  23.  The APA has long recognised the importance of focusing on police performance and has worked hard to help ensure police authorities are equipped to carry out their responsibilities for managing and monitoring police performance more effectively. Since it was set up in 1997, the APA has had in place a policy group dedicated to police performance issues which brings together lead members from authorities to share and disseminate good practice. In 2002, the group produced the APA's Performance Management Policy Framework setting out the core elements of an effective police authority approach to performance management.

  24.  The importance we attach to this area is underlined by the significant investment made by the APA in the development and delivery of a specially tailored, modular training programme for authorities: "Can You Manage It?" The programme is designed to equip members and staff with the knowledge and expertise to effectively monitor and manage police performance: to date, over 45 modules have been delivered nationally and regionally attended by some 400 members and staff. Accordingly, police authorities are now better equipped than ever to undertake effective performance scrutiny and drive forward continuous improvement.

  25.  The Police Standards Unit (PSU) has also undoubtedly played an important role in helping inculcate a performance culture through two key areas of work: the Policing Performance Assessment Framework (PPAF) and i-Quanta. PPAF is a significant step towards a more rounded assessment of police performance than has been previous available. Although led by PSU, the way in which PPAF has been developed is an example of tripartite working and ownership at its best. Another PSU product, i-Quanta has proved a valuable tool in providing police authorities with direct access to comparative performance data at force, BCU and CDRP level updated on a monthly basis.

  26.  Considerable progress has been made and performance is rightly seen as a key issue by police authorities, chief officers and BCU Commanders. However, there is still much to do before it can be said that the performance culture is embedded at all levels of the service. Crucial to this is having in place an effective PDR system which links strategic aims and objectives to the daily work of all officers and staff.

THE ROLE OF THE POLICE STANDARDS UNIT AND NCPE

Police Standards Unit

  27.  The PSU has undoubtedly given significant impetus to performance issues and has made a considerable impact in a short space of time in particular in relation to:

    —  Performance measurement and data: the considerable value PSU has added in respect of the development of PPAF and i-Quanta has already been acknowledged above.

    —  Engagement with "target" forces: the APA welcomed the adoption earlier this year of the "Stages of Engagement" framework agreed by all tripartite partners which provides clarity around when PSU will become involved with particular forces and look forward to the finalisation and issue of a "disengagement" framework. The recent commitment given to the APA by the Director of PSU that the police authority will be more fully involved from the outset in all such future engagements is welcome.

    —  Operational Support: the PSU has been at the forefront in promoting the development of key initiatives, such as Automatic Number Plate Recognition (ANPR), which have undoubtedly been of considerable benefit to the service. Similarly, the current PSU-led alcohol enforcement campaign is an important and welcome initiative.

  28.  Over time greater clarity has emerged around the respective roles of the PSU and HMIC and these are now generally understood. However, we remain concerned about the level of monitoring, inspection and auditing which is currently undertaken and the number of those engaged in such roles centrally whether in PSU, the Home Office, HMIC, or the Audit Commission. There is undoubtedly scope to streamline and reduce radically the extent of such activity. The aim should, in our view, be to help ensure a sustainable self-improvement capacity within police authorities and forces. To this end, as part of the APA Improvement Programme, we have developed the "Police Authority Assessment and Improvement Framework"- a self-assessment tool to help authorities ensure continuous improvement in how they operate and enable them to hold forces to account more effectively.

Role of the NCPE

  29.  The NCPE has started to produce codes and guidance, perhaps more slowly than expected, but it has taken time to establish itself and to set in place clear processes of commissioning, consultation and implementation.

  30.  The NCPE needs to work closely with ACPO, the APA and others to ensure that the codes and guidance it issues can be implemented effectively. This includes ensuring that products are issued at suitable intervals, accompanied by the necessary training for officers and staff, in line with the capacity of the service to absorb new requirements.

  31.  As part of Centrex, NCPE is currently subject to tripartite governance. When NCPE is fully effective it has the potential to standardise a great deal of police procedure and practices, which will have a significant impact on the way our communities are policed. It is right therefore that police authorities, as communities' representatives, have an input into the management and outcomes of that work.

  32.  The APA looks forward to sight of the Government's detailed proposals for a new National Improvement Agency but it would seem logical for the work undertaken by NCPE to form part of the wider role of any such new agency. Likewise, it is crucial that this new body has tripartite governance and ownership if it is to prove successful.

IMPROVED USE OF SCIENCE AND TECHNOLOGY

  33.  Science and technology, if effectively harnessed and used, has a considerable role to play in supporting the agenda for reform and modernisation of the police and the wider CJS. For example ANPR, expansion of the DNA database and the work on forensics is already producing significant benefits. Often the biggest wins can only be gained by significant medium-term investment in research and development. It is therefore crucial that Government finds the necessary resources for scientific research and development to support the police service, including in areas where there is no clear "quick win". Given this, and put into the context of the rate of change affecting policing over the past 10 years, convergence towards ISS4PS, and the greater emphasis on the need for forces to share information and intelligence with criminal justice partners and with each other, as recommended by Bichard, there is a clear need to have in place sustainable and progressive resourcing plans. Crucially, there is a need to have clear medium to long term capital programmes both at national and police authority level, to ensure the sustained investment needed to reap real benefits.

GOVERNMENT'S RESPONSE TO O'DOWD REPORT ON POLICE BUREAUCRACY

  34.  Much good work has been done to implement the recommendations of the O'Dowd report. As well as actively contributing to the steering group set up to oversee implementation, the APA has established a bureaucracy lead member network, so that each police authority has a member who is a bureaucracy reduction champion and works with the force in this area.

  35.  There remains a great deal to do, notably in getting the best out of technology to reduce bureaucracy, for example making best use of mobile data and automatic facial recognition technology. And there needs to be constant vigilance to reduce new post-O'Dowd bureaucracy burdens.

  36.  The APA remains committed to playing a full and active part in this area, both through our lead member network and involvement in the bureaucracy steering group as above, but also more generally by taking a lead in ensuring that resources are used as efficiently as possible. Police authorities have been highly successful in meeting and exceeding annual 2% efficiency targets in each of the last five years.

POLICE TRAINING

  37.  The APA welcomes the proposed changes to the probationer training regime which will involve authorities and forces taking responsibility for delivery of their own probationer training. However, there are continuing concerns about the lack of information on the resourcing of the revised probationer programme, and how funding will be provided to police authorities to deliver probationer training locally rather than to Centrex, which up until now has trained probationers outside London. The move from central to local delivery is a major change which needs to be rolled out over time, with lessons from pilot forces learned by the rest.

  38.  We are also very supportive of the development of training programmes at other levels within the police service. In particular the Core Leadership Development Programme (CLDP), for post probationary constables and police staff, should prove an essential tool in further developing this group. However, the development of this programme, and a number of others, may be affected by cuts in Government funding to Centrex. We are concerned about the likely impact of these reductions in funding on training and development across the service.

WORKFORCE MODERNISATION/REFORM OF POLICE PAY, CONDITIONS AND WORKING PRACTICES

  39.  Workforce modernisation is in our view one of the most important aspects of the reform agenda: it is only through people that successful reform can be delivered and high quality responsive services can be provided to our communities.

Pay and conditions

  40.  The APA was, of course, involved in negotiating and a key party to the PNB agreement which introduced Special Priority Payments (SPPs), Competence Related Threshold payments (CRTPs), the new approach to ill-health retirements and the overtime targets. While SPPs have been controversial and many officers feel they are unfair, they have helped authorities to deal with recruitment and retention problems in certain areas of the force, and reward officers in front-line, "24/7" roles.

  41.  In many forces the large majority of eligible officers receive CRTPs. However, It is not clear that the aim of the agreement—to help drive up performance has been met in practice. Performance pay—as well as rewarding those taking on the most demanding challenges—has been part of the recent pay agreements with Superintendents and chief officers. It is too early to say what impact performance pay has had in the superintending ranks and it is only now being put in place for chief officers. Police authorities will have a key role in monitoring the impact at local level, and will have particular responsibilities in relation to the award of bonuses to chief officers under the agreed scheme.

  42.  The APA has strongly supported appraisals for chief officers but we have concerns about the current arrangements under which Her Majesty's Inspectorate of Constabulary (HMIC) has primary responsibility for appraisal, with the chair of the police authority providing input only. Thus police authorities are responsible for appointing and removing chief constables, but not for appraisal, despite their role in overseeing and scrutinising force performance. The APA considers that the balance should be reversed so that police authorities have the primary role in the appraisal of chief officers, supported by professional input from HMIC.

  43.  The new approach to ill-health retirement, agreed with the Police Federation, has been very helpful in bringing down what were in some areas unacceptably high rates of ill-health retirement and has helped officers to continue to use their very valuable skills with the police service. But the combination of a number of Government policy priorities, namely the drive to reduce ill-health retirements, the drive to put police staff in police officer posts where appropriate, and the drive to increase and then maintain police officer numbers, can be in conflict and create difficulties for police forces and authorities. In particular, the requirement to keep police officer numbers at a certain level to access the Government's Crime Fighting Fund can mean that forces keep officers in posts which might otherwise be civilianised.

  44.  We support the drive to reduce overtime, both on cost grounds and to improve officers' work-life balance. But we note that, according to HMIC, a number of forces are, behind schedule in their attempts to meet the target to reduce overtime by 15% in the three years to 2006-07. The APA produced guidance for police authorities setting out how they should scrutinise and monitor force attempts to meet the agreed targets and authorities will be challenging forces' management teams to ensure that these three-year targets are met.

Other developments

  45.  Whilst considerable moves towards modernisation have already been made, we believe that there is scope for more rapid and radical progress. A greater emphasis on qualifications and accreditation together with new improved career pathways, including multiple points of entry for officers are key to a professional and modernised police service.

  46.  We strongly support an integrated workforce without artificial divisions. We welcome police staff taking on new and important roles within forces and welcome the recent HMIC thematic report on modernisation. We now need to ensure its recommendations are properly implemented. In doing so, however, it is crucial that a proper supporting infrastructure is put in place and appropriate investment made in training, development and career structures for police staff.

  47.  Cultural and other issues militating against modernisation which need to be addressed, include:

    —  the different legal status of police officers as against employees

    —  single point of entry for police officers

    —  the hierarchical rank structure

    —  the expectation that officers will have a 30 year career in the service

    —  police regulations and the cumbersome process for changing them

    —  Different sets of pay and conditions and different negotiating machineries.

  48.  We also want to see the development of common minimum standards for all those within the wider police family and believe that authorities have a key role to play here.

  49.  A major barrier to faster development of the integrated workforce is the political focus on police officer numbers, and in particular the operation of the Crime Fighting Fund, as discussed above. Government's recent announcements about the maintenance of police officer numbers and an increase in 20,000 PCSOs do not make it clear how the necessary funding will be provided. The APA wishes to see a situation where authorities have the freedom and capacity to decide the right mix of staff to develop a workforce which meets local communities' policing needs.

THE USE OF COMMUNITY SUPPORT OFFICERS

  50.  The introduction of police community support officers (PCSOs) and similar posts has proved to be one of the most pioneering and innovative aspects of the Police Reform Act 2002. The Committee may recall that the APA had reservations about certain aspects of the proposals, namely the absence of any requirement on chief officers to seek approval from the police authority before introducing PCSOs in an area and the proposals to give PCSOs powers of detention.

  51.  During the passage of the Police Reform Act we rightly emphasised the importance of consulting communities before introducing PCSOs to an area, since different areas have very different policing needs. Whilst we did not secure a statutory role for the police authority in agreeing to the deployment of PCSOs, the need for forces to have police authority approval in order to receive ring-fenced Home Office funding means that, in practice, authorities have an input into most decisions to recruit PCSOs. All the indications to date are that Police Community Support Officers (PCSOs) are extremely popular with local communities, and local evaluations of their effectiveness have been positive. This is a success story.

  52.  But some caveats:

    —  No proper national evaluation of the impact of PCSOs has, as yet been undertaken. We look forward to seeing the outcomes of the proposed Home Office evaluation and learning lessons about optimum deployment of PCSOs. In particular, it will be interesting to see whether there is a difference in the effectiveness of PCSOs between urban and rural areas and whether, for example, the distance from back-up resources in rural areas may impact on the practicality of deployment. The extent to which forces' have capacity to implement a dedicated beat manager policy to supervise PCSOs may also be a limiting factor. We will be particularly interested to see the findings in respect of the use by PCSOs of powers to detain which is being trialled in a few areas and, pending this, remain circumspect about extending further the powers available to PCSOs. PCSOs need to be distinct from police officers, fulfilling different roles and functions. They provide the kind of visible policing communities like and it is to be hoped will have an impact in terms of reassurance and reducing the fear of crime. But it is important that the real costs and benefits are properly assessed. Although less costly in pay terms than police officers, PCSOs are not a cheap option and the costs of uniform, training and the proper management and supervision needed for PCSOs to be able to deliver effectively all need to be factored into the equation.

    —  The initial time-limited ring-fenced central funding for PCSOs has inhibited authorities from integrating PCSOs into long-term policing strategies, presenting difficult choices about whether to retain or increase PCSO numbers. We therefore await with interest details of the proposed "Neighbourhood Policing Fund" and how the Government is going to deliver on its promise to provide 20,000 additional PCSOs. It is not yet clear how the figure of 20,000 was arrived at—especially given the lack of any national evaluation. It is to be hoped, however, that any funding arrangements provide the flexibility for local police authorities, along with the chief officer team, to decide what the appropriate mix of police officers, PCSOs and other police staff should be.

THE GOVERNMENT'S GREEN PAPER

  53.  The APA welcomed many aspects of the Government's Green Paper "Building Safer Communities Together" with its emphasis on more responsive local policing as will be seen from the overview of our response at Annex A. This response reflected not just the views of police authorities themselves but the outcomes of widespread consultations which authorities undertook with local communities, partners and other agencies. We look forward to seeing the results of the Green Paper consultation and the public questionnaire which it is understood the Home Office plans to publish in September.

Community advocates

  54.  The APA fully agrees with the premise in the Green Paper that the public's concerns should be dealt with effectively and appropriately—the question is how?

  55.  There is a strong feeling that there is already a plethora of individuals and organisations who carry out the sort of role envisaged for community advocates, including local councillors, police authority members, Race Equality Councils, Victim Support, Citizens Advice Bureau, Independent Advisory Groups, voluntary agencies etc. We consider that there is a need to build on what is already there including, for example, by Government providing a source of sustained funding for existing advocacy organisations, rather than creating a new role. The latter may simply add another layer between communities and the police and raises significant questions about the role and accountability of such advocates. The best solution may be to give more publicity to the existing arrangements so that the public can understand how they can complain about individuals or the service received.

Neighbourhood panels

  56.  The APA sees value in engaging local communities in policing at the "neighbourhood" level, whilst recognising that the nature of "neighbourhood" will vary from area to area, whether rural or urban and that there are communities of faith, interest etc, as well as geography. We strongly support an approach which builds on the panels, community groups, and neighbourhood management teams already in place. We welcome the recognition that prescription would be inappropriate and that a "one size fits all" approach will simply not work. We await with interest further details of the Government's proposals for communities to have power to "trigger" immediate action by the police or other agencies in relation to issues of local concern. We would be concerned, however, to ensure that this did not lead to local policing agendas driven by those who are most vocal or able to articulate their concerns, at the expense of equity of service to all the diverse communities in an area.

Race and diversity

  57.  The APA nationally, and police authorities locally, want to see a police service which fully reflects and fully protects all of our diverse communities. Police authorities are leading by example: over 9% of police authority members are from Black and Minority Ethnic Communities and just under 30% are women. Whilst much progress has been made in recent years there is still a long way to go to before we achieve a truly representative workforce whether in terms of black and minority ethnic officers and staff or other groups currently under-represented in the service, including women, gay/lesbian and disabled people. Attracting and keeping the brightest and ablest people to serve whether as officers, staff, specials or volunteers, should, in our view, be a top priority in any reform programme.

  58.  As the bridge between local people and forces, police authorities have a crucial role to play in building trust and confidence in policing. The APA and police authorities are determined to eradicate racism and discrimination of any sort whether within the workforce and in the delivery of policing services. Black and minority ethnic communities and other minority groups need to be confident that they, like all our communities, will receive high quality policing, responsive and sensitive to their diverse needs.

CONCLUSION

  59.  The Police Reform Act 2002 was a complex piece of legislation with far-reaching implications for many aspects of policing. Two years on some parts are working well and can be developed further; others need more time to bed in, whilst others have proved more difficult to operate in practice. The Committee's inquiry presents a useful opportunity to take stock before further fundamental changes are introduced.

  60.  The APA hopes the above is helpful but would be happy to elaborate or provide any further information which may assist the Committee's deliberations.

1 August 2004



11   The British Transport Police Authority came into being on 1 July 2004-its predecessor, the British Transport Police Committee was an associate member of the APA. Back

12   Confident Communities in a Secure Britain, CM 2867, July 2004. Back

13   Home Office, November 2003. Back

14   A copy of the full response (106 pages) is available, if it would be helpful. Back


 
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