Select Committee on Northern Ireland Affairs Written Evidence


APPENDIX 4

Supplementary memorandum submitted by the Parades Commission







TRANSPARENCY

  1.  The Commission has often been criticised for its lack of openness and lack of transparency. Arguably these criticisms may once have been more valid than they are now. Certain changes have evolved over time, which makes the Commission's practices particularly open, especially given the sensitive nature of its work.

  2.  In a number of engagements in the past, the Commission found it necessary to emphasise the confidentiality of the information it received. In doing this the Commission drew attention to Rule 3.3. of its Procedural Rules which set out clearly that the Commission must treat all evidence it receives confidentially and that such evidence and information will be used only by the Commission and its staff. This gave the impression, and wrongly, that the Commission would not communicate any aspects of that information to concerned parties. It seemed as if the Commission had set its face against a fundamental element of a fair trial—the right to know the evidence or charges against one.

  3.  In fact this was not the case. There are several good reasons to maintain confidentiality. Such a guarantee encourages people to come forward and share their views frankly and honestly. There is a clear security dimension here. One cannot overlook the fact that people, if they are identified or associated with certain views, would feel that their personal safety had been compromised. It is likely that only those offering more extreme views or those in the public view already, would be robust enough to want to be associated personally with their information or evidence. This would be unlikely to promote the language of compromise or tolerance.

  4.  Sir George Quigley has stated that parties have no opportunity ". . . to challenge any statement which may be made by the other side". He also has stated that no one tells the Loyal Orders that there has been a breach of a determination. This is inaccurate. The Commission writes to organisers and tells them of any allegations which it has received in respect of their individual parades, regardless of the source of this information. The Commission is careful to point out that these are allegations and that it seeks to be as well informed as possible as to actual events. Therefore, the Commission invites the organiser in each case to respond to quite detailed and specific "charges" made. In addition, there is always the opportunity to come in and discuss the matter further with the Commission or its officers.

  5.  The Commission accepts that it is important to be open and disclose as much information to protagonists as possible. This acceptance that organisers have a right to know the case being made against them does not always mean that there is a need to attribute remarks to specific individuals, especially where to do so may endanger those individuals or cause them fear and anxiety.

  6.  The Commission encourages participants in parading disputes to engage directly or even indirectly with one another rather than the Commission acting as a voice between them, relaying its understandings of both. This allows more open communication not filtered by the Commission or anyone else. This will help to ensure greater transparency. It also will help to promote the open relationship Sir George talked about—not to stand in the way of it.

ENGAGEMENT

  The Parades Commission is sometimes asked what constitutes "engagement", or "meaningful dialogue" and how the Commission would assess it. The Commission is on record as stating that its preference is for face-to-face dialogue. Members recognise that other forms of dialogue should not be ignored, but should be given whatever recognition they would deserve in specific circumstances.

  In its 1999-2000 annual report, the Commission stated "Engagement by either party represents a real attempt to address the legitimate concerns of others, and a preparedness to accommodate those concerns, where it is within their power to do so." In its 2000-01 report, the Commission provided an updated version of what each party could be expected to do, during an engagement, namely:

    —  enter the process with no predetermined outcomes;

    —  listen to and try to understand the other's concerns;

    —  show respect to the other, by taking their concerns seriously;

    —  be willing to communicate their own legitimate concerns clearly;

    —  focus on issues that are capable of being addressed by the parties concerned;

    —  demonstrate a commitment to resolving the problem and addressing legitimate concerns, preferably within a target timetable;

    —  be represented by people with the authority to speak for the protagonists; and

    —  demonstrate a willingness to consider some form of third party intervention, such as mediation, if direct dialogue is not possible.

  Clearly the above points are designed to demonstrate that meaningful dialogue has to be much more than what the Commission sometimes refers to as a "boxticking exercise". The aim has to be to understand and reassure local people who have concerns about parading.

















RISK ANALYSIS OF MAIN RECOMMENDATIONS OF QUIGLEY

  1.  There is a need to place higher on society's agenda a response to the range of broader contextual issues which affect, and are affected by, parading. Risk rating: Medium. There is no doubt that if a creative and thoughtful societal debate on parading could be developed it could contribute to drawing more moderate voices into the parading debate and this can only be helpful. But many of the issues which go to the heart of the parading conflict involve quite sophisticated legal points about human rights in relation to the right of assembly, the right to a parade as an assembly, and the right to a specific route as part of that parade. Raising the profile of parading again could also be a means of raising the temperature surrounding issues about parading which are never far below the surface at the best of times. The Parades Commission has taken a degree of satisfaction with the way in which parading issues have departed the news headlines over the last two years. There is no doubt that this has contributed significantly to the lowering of the levels of contention at many of the most difficult parading locations. It is arguable that raising the profile of the subject among a wider audience plays into the hands of those (in both traditions) who can easily become obsessed with the subject.

  2.  The search for local accommodation, which is an imperative, should be reinforced through the establishment, within the regulatory machinery and directly managed by it, of a Facilitation function, headed by a Chief Facilitation Officer who would be supported by a local, probably part-time, facilitation network. Risk rating: High. There is no doubt that demand for the kinds of services currently provided by the Authorised Officers will continue to grow as more and more parade organisers begin to engage with the machinery surrounding the regulation of parading. The key to mediated engagement is finding mechanisms that are acceptable to all sides in any particular parading dispute. Given the ease with which protagonists to parading disputes can become offended by those who are involved in the mediation or the promotion of mediation, it is important that a diversity of options remain available for those wishing to find a way forward through mediated dialogue. The Facilitation Function may reduce the flexibility required on this issue, particularly if one protagonist loses confidence in it. If one party does engage with such a body, the opposing party may not, thereby replicating, but in reverse, what is the current position faced by the Commission, given the fact that, at the moment, some in the loyal orders steadfastly refuse to engage with it. In addition, the existence of a specific Agency may act as a magnet for minor complaints, and transform molehills into mountains. The requirement for the Chief Officer to produce a Report to the Panel creates considerable inflexibility and establishes a document about each parading situation that could be the subject of considerable contention. Quite fundamentally, the Report permeates the "non-permeable" wall proposed by Sir George between the Facilitation Agency and the Panel. This is much more than an academic point. It may be better to have no report at all than to have a document that triggers the Panel into action on more occasions than may be wise.

  3.  It should be made plain on the face of the legislation that the object of the Facilitation faction is to build mutual trust and confidence by promoting mediation as the primary mechanism for resolving disputes. Risk rating: Low. It may well be that Sir George considers that the present Commission did not make the objective of mediation sufficiently clear and that if the protagonists begin to discuss the issues, resolution is around the corner. There is no doubt, in the context of Drumcree two years ago, that the Commission wanted to replace the concept of disorder as the best means to achieve a parade and replace it with dialogue. This simple message (suitable for those standing at the back of the Orange Hall) was arguably vital in reducing the contention around the parading dispute in Drumcree and, indeed, elsewhere. As the levels of contention have eased, it has become easier to point in a more sophisticated way to the purpose of dialogue as being the building of mutual trust and confidence, that reduces the human rights impact of parades. Nevertheless, it remains the case that there are those within the loyal orders who do not consider their opponents in the residents' groups to be people with whom mutual trust and confidence can ever be achieved. They would certainly still be slow to negotiate with residents' groups—even if they agreed to communicate with them.

  4.  The parties would not be precluded from agreeing between themselves alternative arrangements for settling their differences but the Chief Facilitation Officer would have to be satisfied that, whether using his own services or by other means, effective steps were being taken to seek resolution of a dispute. Risk rating: High. It is not clear how this significantly differs from current arrangements, other than that a single individual, the Chief Facilitation Officer, would be responsible for preparing a report to the adjudicating body, thereby formalising the mediation process. The risk in this particular proposal is also the challenge presented to the Chief Facilitation Officer in terms of retaining his credibility on a sustained basis among all parties and at all locations in the preparation of his reports. It is conceivable that the turnover of Chief Facilitation Officers could be quite high.

  5.  The facilitation stage be characterised by good faith efforts to resolve the issues involved. Risk rating: None. This is an aspiration and deserves no risk rating, though it could easily be argued that since it is not likely to be quickly achieved, the assumption is a high-risk one. Sir George has considerably under-estimated the issues at stake in relation to mediation and dialogue about parades. Engagement will not quickly resolve all parading problems in the way that was possible in Londonderry, particularly if the loyal orders continue to see the parade route as an absolute route not to be negotiated and whilst a nationalist parade in strongly loyalist areas would remain problematic.

  6.  Agreements reached at the facilitation stage should be committed to paper to avoid misunderstanding and should be formally registered so that they have the same force as a determination. Risk rating: Medium. This is common practice already. There have however been occasions over the past few years when some agreements were successful because they were not written down, so it would be essential to retain some flexibility on this.

  7.  In line with Article 11(1) of the European Convention on Human Rights (ECHR), the Public Processions (Northern Ireland) Act 1998 should be amended to affirm that everyone has the right to freedom of peaceful assembly, defined to include peaceful procession. Risk rating: Low. There is no great difficulty with this recommendation, though we may wish to take a legal opinion. It does nothing to resolve the outstanding issue of the right to a particular route.

  8.  In line with Article 11(2) of the ECHR, S8(6) of the 1998 Act should be replaced by a provision that such a restriction shall be placed on the exercise of the right of freedom of peaceful assembly as are necessary in a democratic society (i) for the protection of the rights and freedoms of others or for the protection of health or morals or (ii) in the interests of national security or public safety or for the prevention of disorder or crime. Risk rating: High. It could be argued that the ECHIR standing alone is unduly simplistic in the context of parading in a divided society like Northern Ireland, with the subliminal (and not so subliminal) messages that it sends. Removal of the criterion about relationships in the community may, in the end, prove largely to be disadvantageous to parading organisations as well as to local communities. The purist human rights approach advocated in the Panel may either find that in most circumstances the parading route is seen not to be particularly relevant to the right of assembly and is therefore easily restricted, in which case far more parades than at present would be restricted (residents groups may have to become imaginative in devising traffic problems!), or it may find that the right to the parade is a higher priority in most cases and nearly all parades would be allowed (subject to the police determination). In those circumstances one can only imagine the impact that such development would have on relationships between the two main parts of the community in Northern Ireland. The current mixed model in Ardoyne for example, (with "wins" and "losses" for both sides) might well become much more difficult to maintain. "Relationships in the community" provides considerable room for manoeuvre in assuaging perceptions of unfairness, which so often play into disorder at a later stage. Essentially a "one size fits all" approach to human rights flies in the face of the judicial approach adopted by the Strasbourg Court which by its decisions over the years has given a firm basis to the concept of a margin of appreciation being left in the hands of States in order to take specific account of local problems. This, so that the blunt instrument of human rights, absolutely enforced, can be tempered to encourage progress in such contentious issues.

  9.  New Guidelines should be prepared setting out primarily the factors to be taken into account at the Determination stage in assessing the extent to which a planned parade would affect the rights and freedoms of others under any Article of the ECHR or any other international agreement to which the United Kingdom is a party or under the general law. Risk rating: High. The risk associated with this particular proposal relates primarily to the exclusion of the disorder criterion from the thinking of the Determining Body. It is not easy to see how this would be possible in practice. The police would have to repeat the work of the Panel, but taking public order and police safety into account. The Panel might well quickly become perceived, in a final analysis, if not sooner, as an ineffective white elephant.

  10.  Where good faith efforts will not produce the settlement at the facilitation stage, the Determining Body should arrange a hearing. Risk rating: High. The recommendation itself is not different from current procedures. But the detailed description of it in the body of the report makes it difficult to imagine how a process could be devised which is more poisonous to the prospect of satisfactory resolution of parading problems, and one which is so likely to exclude the moderate, reasonable interests from coming forward when it is those interests that any system should be most at pains to encourage and nurture.

  11.  Proceedings should be as informal and user-friendly and procedures as simple as possible. Risk rating: High. This kind of procedure will be "meat and drink" for hardliners. The stated aim of "creating an atmosphere giving all parties confidence in their ability to participate in the process and with them leaving the procedures feeling that they have had a fair opportunity to put their case" is difficult to imagine in practice. The proceedings are more likely to be infested with lawyers, acrimonious and time-consuming. It could, and probably would, become a procedural nightmare. It is also possible that some parties will have better access to lawyers than others, giving them an advantage. Finally, if at the end of it all, having secured, at some cost, in terms of money and time, a good result, it is easy to imagine the reaction of fury if the police, on the grounds of public order, render the decision nugatory.

  12.  Determinations should make clear the conclusions reached on each of the Guideline factors in light of the evidence from parade organisers, those registering objections and any other interested party. Risk rating: Medium. The main difficulty here is that the Guideline factors are distorted in relation to the FCHR by the exclusion of the disorder factor beyond "evidence of intention to organise a parade which will be peaceful". Finally identifying in any determination what was the decisive evidence either way could, and probably would, place those to whom it could be attributed, in physical danger.

  13.  Where frequency of parades is at issue, the parading interests should have an opportunity to arrange their own priorities (including the priority to be given to traditional parades). Risk rating: Medium. There are a number of problems with this, notably the possibility of a real difficulty for parading organisations managing even to agree amongst themselves which parades should not go ahead (given their assertion that the right to parade cannot be negotiated). More fundamentally, it is difficult to square the assertion that more traditional parades should have priority with dropping the traditionality criterion on the grounds that it is not compatible with equality provisions. It is probable that parading organisations would fail to agree in this area.

  14.  The Determining Body should be empowered, at its discretion, to make rulings for periods of up to five years, subject to review if there is any material change of circumstances. Risk rating: Low. The scope for review is important given the timescales involved.

  15.  Determinations should be binding and alleged breaches should be reported to a Compliance Branch within the Determining Body and promptly brought to the attention of parade organisers and investigated. Risk rating: Low. This is a good idea requiring an investment in the resources available to the determining body.

  16.  Organisers of parades should notify their intention to parade no later than 1 October each year for the following season but, where this would allow a period of less than six months before the date of the parade, the notice should be required to be submitted no less than six months prior to that date. Risk rating: Medium. The risk in this recommendation is not that it is not desirable, but that it may not be realistic for a great many parades organisers. The Commission already deals with a substantial number of late notifications with a 28-day notification period. There would have to be, at the very least, a facility for many parades to be notified late. It is possible that this recommendation would be considered by the courts to be unreasonable, though that would not preclude, say, organisers of traditional parades from voluntarily agreeing to notify early so that the process could commence in good time.

  17.  Those objecting to a parade should be offered the opportunity formally to register their objections within one month of an intention to parade being notified. Risk rating: High. This proposal fails to take account of objections that may arise closer to the time of a parade, for example, due to sectarian attacks in an area or a problematic parade earlier in the season. The deadline for protest notification needs to be related to the date of the parade rather than the notification date to deal satisfactorily with many genuine protests that may arise.

  18.  Copies of all objections should be made available to the organisers of the procession. Risk rating: High. This proposal would cause strong objections from people fearful for the safety of their property or persons.

  19.  The right peacefully to protest, like the right peacefully to process, should be affirmed in the 1998 Act and should be subject to similar restrictions. Risk rating: Medium. This power would signal greater balance in those areas where protests are perceived by some to be carefully organised, but it brings with it the incentive towards more protests that are organised by specific groups.

  20.  Protest meetings should be brought within the scope of the Determining Body, as protest processions currently are. Risk rating: Medium. As at 19.

  21.  Guidelines should be prepared indicating the factors which the Determining Body would take into account in determining whether restrictions should be placed on a protest. Risk rating: Low. Guidelines would be necessary in these circumstances.

  22.  Notice of any protest parade or meeting should be lodged within 14 days of the issue of a Determination. Risk rating: High. This proposal would not be feasible for protests that arise from circumstances closer to the time of a parade. The period required for protest notifications should be related to the date of the parade, not the date of determination. A five-year determination would require five years' notice of protest!

  23.  Breaches of Determinations in respect of protests should be reported and investigated in accordance with the arrangements where parade Determinations are breached. Risk rating: Low. This would seem appropriate, given the arrangements proposed.

  24.  To promote public civility between the two traditions, Public Processions legislation should provide that, in the exercise of their right to freedom of peaceful assembly, all have a right to have their honour respected and their dignity recognised and must themselves respect the honour and recognise the dignity of others. Risk rating: None. This seems appropriate.

  25.  The Code of Conduct, which has been produced by the Commission, should be revised in consultation with all the relevant interests to require that: (a) the organiser of a parade should be clearly identified and should be a senior officer of the parading organisation; (b) the organiser prepares a risk assessment fur each parade; (c) all marshals receive training so that within three years it can be made a Code requirement that all parade marshals have at least basic training; (d) parade organisers discuss with the police where marshals' responsibilities end and those of the police begin; (e) no parading organisation employs bands with paramilitary trappings; (f) no item of clothing is worn or any article worn, carried or displayed in such a way or in such circumstances as to arouse reasonable suspicion that a person is a member or supporter of a proscribed organisation; (g) parade organisers arrange for adequate toilet facilities; and (h) parade organisers encourage those accompanying parades to desist from unruly behaviour. Risk rating: Medium. The Code of Conduct could indeed be revised, but some of the changes proposed may not prove to be helpful. It seems unfair to force an organisation to use a senior officer as parade organiser, if someone more professional were available. Risk assessments may be asking too much of many parade organisers and may simply be wholly unrealistic in many situations. Other suggestions would benefit from a police view.

  26.  There should be a separate Code of Conduct for bands and there should be a requirement for bands which fail to subscribe to it or to an approved Code or are guilty of non-observance to be registered under a Government registration scheme. Risk rating: Medium. Police advice would be valuable in assessing the registration issue. The role recommended for the Orange Order may no longer be within its capabilities in terms of control of the bands' issue. Bands are a part of many parades that do not involve the Orange Order and the rules should be the same for all—including nationalist bands.

  27.  Legislation should be introduced to make it an offence for a person knowingly to allow alcohol to be carried on to a public service vehicle if he is the operator or the person to whom it is hired. Risk rating: Medium. A matter for police advice, but initial soundings from police contacts are not positive about this proposal.

  28.  A Parades Facilitation Agency should be established which would have general oversight of parades but no responsibility for Determinations or Compliance. The Agency should: (a) provide a Facilitation function; (b) prepare Guidelines, Procedural Rules and Codes of Conduct; (c) appoint parade monitors; (d) undertake an education role; and (e) prepare an Annual Report to be laid before both Parliament and the Northern Ireland Assembly. Risk rating: Medium. The title "Parades Facilitation Agency" is likely to prove a negative feature for many nationalists many of whom may wish to see less parading overall. The idea of a cross-community Board involving protagonists to the parading dispute may be ahead of its time, given the lack of trust between the two main parts of the community on the issue of parading. On the other hand the implication of greater resources for mediation and education may be timely. Again a flexible model is best—one that can respond to an increasing desire for engagement.

  29.  The Agency should pursue an active Education role, including support (or encouraging support by other agencies) for "single identity" initiatives where the Agency has a direct interest in development work contributing to greater mutual understanding. Risk rating: Low. The only risk is that the investment might be wasted if parading organisations engage inadequately or not at all.

  30.  A separate independent Rights Panel should be established to be the Determining Body in respect of Parades and Protests, charged with deciding whether restrictions should be placed on the exercise of the right to freedom of peaceful assembly for the protection of the rights and freedoms of others or for the protection of health or morals. The panel should: (a) comprise a Chairman with legal qualifications who is appointed by the Lord Chancellor and two other members drawn from a list of suitable persons; (b) have a Compliance Branch to monitor adherence to Determinations; (c) produce an Annual Report; and (d) be enabled to contribute to the legal costs of parties taking cases that raise points of general importance in regard to clarifying the application to parades or protests of Human Rights law. Risk rating: High. Fault lines run throughout this recommendation. The panel would have no responsibility for considering disorder issues, which are returned to the police in isolation from other factors. Yet these issues impact on each other in a complex way. The likelihood of disorder feeds through into issues, for example of police safety, which feeds through into the kind of police operation required, which in turn can have a significant impact on freedom of movement for local people. The Panel seems well placed for duels between the two main traditions that would leave other interests standing on the sidelines. It seems well placed to attract only the political activists and the hardliners, institutionalising the sectarian dimension. It is a recipe for excluding totally the voices of moderation. The complete isolation and consequent crystallisation of the disorder issue will focus the debate once again on the relative weight of disorder from each tradition. This is also an inflexible model, because of the requirement to separate out each aspect of the debate. It will neither provide for the occasional Loyal Order parade through nationalist areas, nor for the occasional restriction to show balance and hence reduce tensions in the community. In terms of the operation of the Panel, Sir George considers that the openness of the procedure would address the natural justice question. But the discretion proposed by Sir George in relation to confidentiality recreates essentially the same situation. Having three people decide on the rights involved seems to suggest a model with two locals—one from each main tradition—and an independent outside Chair. This places a huge pressure on the two locals who might be seen as "representing" their community in the decision-making process. The small numbers involved may well make it less attractive for people of standing to become involved. There will probably be a need for a second Chair, in case of illness or other unavoidable absence. The issue of how and which individuals are picked for the Panel could become a matter of contention (unfair "panel picking"). A Chair will always have his own favoured panel members. More available individuals would build up a stronger stock of knowledge than others, which may disadvantage some parades. Each case must take one to two hours, which would represent a considerable investment of time and resources, particularly if the number of contentious locations continues to grow, as seems likely in the new absolutist ambience.

  Overall, this proposal has the potential to set back the clock by about six years, particularly if extreme elements focus on the central role of disorder in the final decision.

  31.  The police should determine whether any restriction needs to be placed on the exercise of the right to freedom of peaceful assembly in the interests of national security or public safety or for the prevention of disorder or crime. Risk rating: High. The police will have their own views on this. It places the police in a difficult position, because they will be asked to assess only one aspect of Human Rights law, when in reality all factors interact. Sir George makes no reference to the safety of police officers and the decisions that have to be made to protect those officers that may in turn play into other human rights restrictions (eg sealing off an area). It is difficult to see how in practice the police will not in effect have to repeat the consideration of the other human rights criteria involved, thus duplicating the work of the Panel. Protagonists may quickly decide that the Panel is a white elephant, with the real power having been restored to the police. It is arguable that a cross-community body is better placed than the police to decide on occasions when a parade should go ahead in the face of likely disorder (though leaving the police a decision-making role in extreme circumstances as at present).

  32.  Monitors should be under an obligation to bring to the attention of the Determining Body any aspects of the policing of an event which merit review. Risk rating: None. No difficulties with this. A compliance function should pick up this issue.

  33.  The law should be vigorously enforced in respect of offences and Codes of Conduct should draw attention to the law concerning processions and protests and to other relevant legislation. Risk rating: Medium. Any risks associated with this issue will be matters for the police. The Commission likes to see tight enforcement in respect of parades, but a zero tolerance approach in present circumstances could potentially have unintended consequences.

  34.  The staff of the Parades Facilitation Agency and the Rights Panel for Parades and Protests should be within the jurisdiction of the Ombudsman. Risk rating: Medium. No case nor any rationale is made for this proposal. Lacking any rationale, the Commission felt unable to comment with any degree of assistance, save a remark that it would be seen as yet another way of seeking to challenge the operation of the bodies involved. It could be counter-productive in day-to-day practice.

GAPS

  In addition to the above reservations, the Commission would have additional concerns about some areas that would benefit from further consideration. These include, most significantly,

    —  Design of parade notification forms (related to the possibility of a more overt declaration of the responsibilities of a parade organiser).

    —  Identification of parades for further consideration by the Commission (currently called "contentious" parades).

    —  A holistic, thought-through response to the challenge of bands and band parades—covering bad behaviour and sectarianism by bands, the culture of late band parades, the low levels of musicianship and high levels of alcohol consumption and associated social and environmental problems.

    —  Need for fuller assessment of the "traditionality" criterion, with a view to taking into account the symbolic significance or cultural importance of a parade, as well as "grandfathering" parades.

    —  Need for fuller assessment of the importance of the "relationships in the community" criterion.

    —  Handling of "ordinary" parades.

    —  Responsibility for banning parades (for example in circumstances of high parade frequency).

    —  Lack of distinction between the right (to parade) and the route (of the parade).

31 March 2004





 
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