Memorandum submitted by Department for
Environment, Food and Rural Affairs
Defra response to the Efra committee's
preliminary questions. (Committee original questions are in italics.)
Q1. Have the department's
five strategic priorities now entirely replaced the six "objectives"
set out in the 2004 Departmental Annual Report?
Has the Treasury given approval
for this change? Can the department explain how the strategic
priorities support the agreed objectives?
1. The six objectives set out in the 2004
Departmental Annual Report provided a way of brigading Defra's
PSA targets and reflected the variety of objectives set under
the 2002 and 2004 Spending Reviews and the developing identity
of the new Department. However, the objectives were more a description
of activity than a framework for setting priorities or for performance
management of the Department; nor did the objectives adequately
reflect those considerable areas of Defra responsibility not covered
by PSA targets. When Defra was created, the Prime Minister said
that his vision for the Department was that it should "transform
the separate elements that make up the new Department into a single,
distinct and integrated whole, with a markedly new culture".
The development of a set of five clear strategic priorities, underpinned
by strategic outcomes, was part of the of developing Defra's submission
for the 2004 Spending Review. This followed the invitation of
the Prime Minister and Chancellor to prepare five year strategies,
setting out the 4-5 key priorities and the key specific outcomes
to be achieved by 2008.
2. The strategic priorities were based on
analysis both of the earlier six objectives and of the outcomes
which Defra must achieve if it is to make progress in achieving
its aim. These "strategic outcomes" describe the intended
results of Defra's activity and are grouped under the five strategic
priorities; the earlier "objectives" described the activity
rather than the outcomes sought. Defra also recognises that one
of its functions is to maintain readiness to deal with a variety
of emergencies. he full set of strategic priorities and outcomes,
together with information about the overarching aim of sustainable
development and Defra's responsibility for emergency preparedness,
is described in the Five Year Strategy, Delivering the Essentials
of Life.
3. Since the 2004 Spending Review the strategic
priorities and supporting strategic outcomes have been embedded
across the Department as a tool for managing performance; they
have replaced the six objectives. The Strategic priorities now
form part of a common language between Defra and HMT. The 2004
Spending Review submission, which was particularly praised by
HM Treasury, was focused around the strategic priorities. The
current Departmental Annual Report, which makes clear reference
to the strategic priorities, was cleared by the Treasury prior
to publication.
Will the objectives or the strategic
priorities be reported against in the 2004-05 resource accounts?
4. The 2004-05 resource accounts will report
against objectives. As part of the continued development of the
Department's financial reporting, Defra is working to harmonise
reporting against strategic priorities in the Departmental Report,
Resource Accounts and the Estimate for the Spending Review period.
Q2. Can the department explain how the reported
areas set out in Tables 2 to 5 underpin the six objectives and
five strategic priorities?
|
| Six objectives |
Five strategic priorities (under overarching aim of sustainable development)
|
|
Environment |
Environment Quality and Waste | 5"promote sustainable management and prudent use of natural resources domestically and internationally"
| Sustainable consumption and production |
Climate, Energy and Environmental Risk |
1"protect and improve the rural, urban, marine and global environment, and lead integration of these with other policies across government and internationally"
| Climate change and energy; emergency preparedness1
|
Environment Strategy | 1, 5
| Sustainable consumption and production |
Water (including Drinking Water Inspectorate)
| 1, 5 | Protecting the countryside and Natural Resource Protection
|
Animal Health and Welfare |
Animal Welfare | 6"protect the public's interest in relation to environmental impacts and health, and ensure
| Sustainable Farming and Food, including Animal Health and Welfare
|
Bovine Spongiform Encephalopathy (and other Transmissible Spongiform Encephalopathy)
| high standards of animal health and welfare"
| Sustainable Farming and Food, including Animal Health and Welfare; emergency preparedness
|
Disease Prevention | | Emergency preparedness
|
Endemic Disease and Zoonoses (including Bovine Tuberculosis)
National Scrapie Plan
| | Sustainable Farming and Food, including Animal Health and Welfare; emergency preparedness
|
Sustainable Farming, Food and Fisheries
|
Food Industry, and Crops | 3"promote sustainable, competitive and safe food supply chain which meets consumers' requirements"
| Sustainable Farming and Food, including Animal Health and Welfare
|
Sustainable Agriculture and Livestock Products
| 4"promote sustainable, diverse, modern and adaptable farming through domestic and international actions"
| |
Fisheries | 1, 3, 5 | Sustainable Farming and Food, including Animal Health and Welfare; Protecting the countryside and natural resource protection2
|
Natural Resources and Rural Affairs
|
Land Management and Rural Development | 1, 2"enhance opportunity and tackle social exclusion in rural areas"
| Protecting the countryside and natural resource protection; Sustainable rural communities
|
Wildlife, Countryside and Land Use | 1, 2, 4, 5
| Protecting the countryside and natural resource protection; Sustainable rural communities
|
Rural Policy (including Rural Development Service)
| 1, 2 | Sustainable rural communities; Protecting the countryside and natural resource protection
|
Departmental Operations |
Over 30 Months Scheme | 6 |
Sustainable Farming and Food, including Animal Health and Welfare; emergency preparedness
|
Direct Payments under Common Agricultural Policy
| 4 | Sustainable Farming and Food, including Animal Health and Welfare
|
|
1 Defra has five strategic priorities under its overarching
aim of sustainable development and alongside its role of emergency
preparedness.
2 Several of Defra's workstreams support more than one
strategic priority.
Could the department provide a breakdown of
expenditure by objective and by strategic priority, showing how
these figures relate to final allocations in the Spring Supplementary
Estimate 2004-05 (HC 325)?
5. The Department is continuing to develop its financial
reporting systems to harmonise such information across the various
published documents that contain financial information. The Department
expects to be able to provide this analysis of the 2004-05 Spring
Supplementary Estimate by the end of October 2005.
Q3. A large number of strategies are referred to in the
DAR. Could the department provide a comprehensive list of all
live strategies and explain how it ensures that the competing
priorities of the different strategies do not conflict?
6. Many policy areas used the Five Year Strategy as an
opportunity to re-iterate and build-on existing strategies. In
this sense the Strategy draws many of the existing strategies
together and creates a framework for them.
7. The Five Year Strategy and associated strategic priorities
and outcomes also sets the framework for the development of future
strategies and planning documents. Since the 2004 Spending Review,
Defra has been working to align its business more clearly to the
strategic priorities and the strategic outcomes detailed in the
Five Year Strategy.
8. This approach will ensure that any teams developing
new strategies or other plans for developing new areas of policy
will have to frame their objectives, targets and milestones in
terms of the impact they will have on the delivery of the strategic
priorities and outcomes. Annex A shows how the strategies mentioned
in the Departmental Annual Report and elsewhere support Defra's
strategic priorities. In some cases one strategy supports more
than one strategic priority.
EFFICIENCY AND
REGULATION ISSUES
9. Page 19 of the DAR implies that "at least"
£610 million of efficiency gains in 2007-08 will be required
for Defra to achieve its priorities. What contingency plans do
the department have if these gains do not materialise or are delayed?
10. Current forecasts indicate that Defra is on track
to deliver efficiency gains of a little under £10 million
more than required (against the target of £610 million) by
the end of financial year 2007-08. These efficiency gains will
be delivered through the existing efficiency portfolio, as set
out in October 2004 in Defra's Efficiency Technical Note.[1]
Therefore, the Department has effectively identified some £9
million of contingency from the programmes and projects that make
up the efficiency portfolio.
11. Defra is actively managing the portfolio of projects
comprising its programme and monitoring delivery carefully. The
Efficiency Programme Board meets monthly to review forecast and
actual efficiency gains as well as regular reports to the Management
Board. The Department is also in the process of identifying contingency:
procurement is perhaps the best example and the Departments recent
track record of value for money returns shows potential to secure
further cash-releasing savings.
12. The Delivering Efficient and Effective Procurement
Solutions (DEEPS) Programme was launched in late 2004 as the means
by which Defra will deliver its challenging procurement efficiency
targets. As part of the DEEPS Efficiency Programme, the central
procurement group reported cash savings of £13 million (out
of £20 million for Defra) for the financial year 2004-05.
Defra's value for money return for 2005-06 is currently £6
million over the annual target and further opportunities are being
realised. As an example, the re-tendering of the Warm Front Programme
has been concluded and will contribute efficiency savings of £26
million during the 2004 Spending Review period. Category Management
is a key facet of the procurement strategy and is being implemented
across the Defra family. Under the microscope for 2005-06 are
Professional Services (£160 million per annum) and Travel
(£15 million per annum), which represent significant spending
patterns for the Department, and should realise substantial value
for money savings by the end of this financial year.
13. The Department is also the Change Agent for delivering
efficiencies in waste procurement across the public sector. It
has concluded a joint waste procurement study with the Greater
London Authority (GLA). The result of the study is a set of recommendations,
which can yield substantial efficiency savings and contribute
largely to Defra's Gershon efficiency target for waste.
14. The Department has also developed, and recently improved,
its public sector waste procurement toolkit. This is designed
to help focus local authorities to achieve the efficiency savings
required under Gershon and also provides a standardised reporting
mechanism for reporting such efficiency savings.
What impact will any shortfall in efficiency
gains have on the department's activities?
15. Defra has reduced the impact of any shortfall by
stripping out cash-releasing savings from baselines. The Department
runs the risk that if these areas do not deliver the efficiencies,
they will require additional funding to continue with delivery
of their work. Given that the Department has a tight budget over
this spending period, non-delivery of efficiencies will add a
further pressure.
16. Because some of the areas of the efficiency programme
are key to Defra's strategic objectives and PSA targets, the Department
has the risk either to delivery of services or to other activities
if Departmental resources are diverted to plug the gap that these
programmes leave if they do not deliver on efficiencies. While
this applies particularly to cash-releasing efficiencies, it is
also relevant to "productivity" efficiencies where the
target is that the same resource delivers more. Failure to do
this is also likely to see bids for additional resource.
17. The Department needs to consider any such bids in
the overall financial context, the context of its strategic objectives,
and also the context of the justification for "reimbursing"
any particular part of the efficiency portfolio.
18. The identification of contingency will enable the
Department to minimise any such threat.
The £610 million planned efficiency gains
include £300 million to be achieved by local government.
What power does Defra have to enforce action to secure these gains
from local government?
19. Defrain common with all other departments
involved with local governmenthas no power to enforce action.
Cabinet Office, HM Treasury, Office of the Deputy Prime Minister,
and Office of Government Commerce have made it clear that responsibility
for achieving the efficiency gains rests with the local authorities,
and that departments are expected to adopt a low-key, non-interventionist,
approach when dealing with the local authorities.
20. In addition, the local authorities have been left
to achieve their target efficiency gains in any areas that they
may choose. Although the first Annual Efficiency Statement[2]
returns give grounds for optimism, there is no mechanism for guaranteeing
that efficiency gains in any given functional area (eg Environmental
Services) will sum to the overall targets for that area.
21. As Change Agent for Environmental Services, Defra
has nevertheless developed a number of powerful efficiency levers:[3]
(a) a strong set of enablers from its Waste Implementation
Programme, including a dynamic Local Authority Support Unit, direct
consultancy support, the development with the Public Private Partnerships
Programme (4Ps) of a local authority procurement pack and tool,
the development of standard waste procurement contracts, and market
shaping through the adoption of Environmental Services as the
second Kelly market;
(b) the development of an Environmental Services Efficiency
Toolkit, to enable local authorities to measure and report their
efficiencies in a defensible and consistent manner; and
(c) close work with the Regional Centres of Excellence
for tighter and more wide-ranging engagement with the local authorities.
22. While the adoption and use of these efficiency levers
does not provide power for Defra to enforce action, they should
provide the local authorities with every opportunity to meet their
efficiency targets, and thereby Defra's Departmental target for
local government.
Q5. Why have 23 out of the 77 entries relating to Defra
in the Regulatory Reform Action Plan slipped?
23. The Regulatory Reform Action Plan (RRAP) is being
superseded by Departmental Simplification Plans. The 23 outstanding
entries from the RRAP will form part of Defra's Simplification
plan which is due to be sent to the Better Regulation Executive
in January 2006. These entries have slipped due to external timetables
outside of the Department's control, such as reaching agreement
with other Member States, or when further research has been required
to support the proposed reform.
Q6. Could the department provide details of those seven
entries which were dropped due to: (a) the introduction of the
Single Payment Scheme; and (b) other factors?
The seven entries dropped and the reasons for this are:
RRAP 1.27Simplification of Agricultural
Livestock Schemes (Beef Special Premium Scheme, Extensification
Payments Scheme, Suckler Cow Premium Scheme and Slaughter Premium
Scheme). Following the announcement of the Single Payment Scheme
(SPS) the proposed simplification of the existing Integrated Administration
and Control System (IACS) schemes (which ended in 2004) was stopped.
The Rural Payments Agency's Change Programme shifted its focus
to concentrate efforts on the delivery of the SPS;
RRAP 1.25Agriculture Census and Survey,
collection of datareduced time spent on completing agricultural
census and survey forms. The proposal was dropped as other policy
initiatives have overtaken it. These include the Whole Farm Approach
Appraisal where data entered as part of the appraisal may be shared
with the survey, the sharing of data from the Single Payment Scheme
and the sharing of data from Livestock and Land repositories (Animal
Movements Licensing System (AMLS) and Spacial Information Repository
(SPIRE));
RRAP 1.33"Single Window" approach
to notification of imports and plants and plant produce. Following
consultation a decision was made to use the Horticultural Marketing
Inspectorate's (HMI) Procedure for Electronic Application for
Certificates from the HMI (PEACH) system for plant health controls,
avoiding a separate notification route;
RRAP 1.177Review of Waste Permitting. Defra
had hoped to deliver the permitting requirements of the Waste
Electrical and Electronic Equipment (WEEE) Directive by means
of a wider review and modernisation of the Waste Management Licensing
System. However, due to the need to transpose the Directive in
a timely fashion, Defra decided to do so under the current system.
However, the work done for the review is now informing the Environmental
Permitting Programme which is a wider review of environmental
permitting, including waste recovery and disposal operations;
RRAP 1.184Controls on the supply of veterinary
medicines available only on prescription (POMs). This was subsumed
into the review of veterinary medicines legislation (RRAP 1.158);
RRAP 1.185Repeal of Section 118 of the
Medicines Act on the disclosure of information and Regulation
14 of the Marketing Authorisation Regulations 1994. This is now
being achieved by overarching legislation in relation to the Freedom
of Information Act which is being taken forward by the Department
of Constitutional Affairs; and
RRAP 2.23Remove burden of Home Grown Cereals
Authority (HGCA) seeking Ministerial approval of its staff pension
schemes. The proposal was dropped as originally dependent of outcome
of quinquennial review which did not take place. It was replaced
by an independent economic assessment which resulted in only minor
changes to be made. Insufficient benefit to industry to justify
the use of an Regulatory Reform Order or Parliamentary time. Also
in March 2005 UK and Devolved Administration Agriculture Ministers
announced an independent review of levy bodies, including HGCA.
The review is due to report by end of October 2005.
FINANCIAL QUESTIONS
Q7. The 2006 Spending Review has been postponed until 2007.
What impact will the postponement of the 2006 Spending Review
have on Defra's spending plans as outlined in the 2005 DAR?
24. There should be no impact. HM Treasury has said that
it will honour the 2007-08 spending plans that are outlined in
the 2005 DAR. These would otherwise have been under review as
the first year of the 2006 Spending Review.
Q8. Can the department explain the discrepancies between:
the 2004 DAR estimate of total public spending
costs for 2003-04 (£4,353 million) and the actual total public
spending costs that year (£4,996 million)?
25. The £428 million of the total difference of
£643 million related to increased expenditure on the Common
Agricultural Policy (CAP) Principal or Pillar 1 farm passed programmes
by the Rural Payments Agency (RPA). The 2004 DAR used pre-CAP
reform expectations for 2003-04 whereas the 2005 DAR reports the
post-CAP reform actual figures.
26. As a consequence, the earlier DAR does not include
the Dairy Premium Scheme for which £104 million was accrued
that year in preparation for the scheme becoming part of the national
ceiling for the CAP Single Payment Scheme. Further significant
increases in payments over the expectations in the 2004 DAR were
also seen in the Arable Area Payments Scheme, the Slaughter Premium
Scheme and the Suckler Cow Premium Scheme. Correspondingly, the
receipts from the EU also increased, leaving the net position
little changed from a UK PLC perspective.
27. In addition to the increased CAP payments, the UK
disallowance levied by the EU on RPA following their validation
of expenditure chargeable by member states under the CAP rules
was £57 million for 2003-04 (of which £38 million relates
to the Devolved Administrations for which Defra has to account).
This was 0.6% of the total CAP payments compared to the EU target
of no greater than 2.5%. This item was not included in the 2004
DAR.
28. RPA also increased investment in IT systems during
the year, compared to the 2004 DAR, by £33 million as it
began to modernise its information systems to cope with the introduction
of the Single Payment scheme and it's own internal Change Programme.
29. A further £297 million of the difference was
caused by the expected receipt from the winding up of the Water
Industry closed pension fund included in the 2004 DAR being delayed.
Defra decided after the 2004 DAR was published that the remaining
investment funds would continue to be used to make pension payments
until the level of remaining investments reached around £100
million, after which contributions would then be required from
Defra to support the pensions. This position will be reached by
the end of 2005-06. The difference is partially balanced by the
funding of those pension payments (around £95 million per
year) included in the 2004 DAR in turn not being required because
the funds investments were used instead.
The 2004 DAR estimate of total net administration
costs for 2003-04 (£349 million) and the actual total net
administration costs that year (£317 million)?
30. The actual total net administration costs were £287
million for 2003-04. The difference of £62 million from the
2004 DAR estimate was largely caused by the following items that
were not included in the Estimate: a £36 million reduction
in capital charges resulting from the creation in 2003-04 of the
provision for the Water Industry closed pension scheme;[4]
a re-alignment of the external independent indices used to bring
fixed assets up to their estimated current cost in accordance
with Defra's published accounting policies[5]
to a new base year which reduced depreciation charged to administration
in the year by £9 million; and a £9 million profit on
disposal of fixed assets.
The 2004 DAR estimate of total public spending
costs for 2004-05 (£4,952 million) and the equivalent 2005
DAR estimate (£5,662 million)?
31. The difference of £710 million is made up of
the following items:
£629 million of additional CAP Pillar 1 expected
expenditure largely caused by the introduction of the Single Payment
Scheme following CAP reform plus £64 million additional England
Rural Development Programme (CAP Pillar 2) costs. Expected receipts
from the EU rose by a similar amount, leaving only a small net
change which is not shown by the expenditure only tables;
£131 million of additional expenditure expected
on the Over Thirty Months cattle culling scheme because the scheme
remained in place throughout the year rather than coming to a
close as originally expected. The decision to remove the rule
preventing such animals from entering the food chain rests with
the Food Standards Agency (part of the Department of Health (DoH)),
not Defra. The 2004 Spending Review settlement provides for DoH
contributing financially in 2005-06 should the relaxation of the
Rule be delayed further, resulting in additional costs for Defra.
The retention of the Scheme resulted in a huge increase in animals
put through the scheme compared to original expectations in the
2004 DAR. This increased was also exacerbated by end of the Slaughter
Premium Scheme in December 2004, which encouraged farmers to bring
animals forward whilst additional compensations from this scheme
was still available;
additional expected costs on the RPA Change Programme
of £13 million;
additional expected administration costs of £11
million developing the Farm Industry and Crops area and extra
expected costs supporting further work on Sustainable Livestock
Farming of £12 million;
£95 million reduction following the surrender
of the funds to cover payments to the Water Industry closed pension
fund, as explained further in the first bullet under question
8 above; and
£42 million reduction in expected expenditure
in Natural Resources and Rural Affairs reflecting the restructuring
of budgets to cover pressures such as the Over 30 Month Scheme,
whilst still funding ministerial priorities in the rural area.
the 2004 DAR estimate of total public spending
costs for 2005-06 (£2,084 million) and the equivalent 2005
DAR estimate (£5,504 million)?
32. The 2004 DAR estimate of total public spending costs
for 2005-06 was £5,084 million rather than £2,084 million
in the question, giving a variance of £420 million against
the 2005 DAR estimate for 2005-06. This increase in expected costs
was caused by:
OTMS cattle culling scheme continuing into that
year as previously discussed (£64 million);
an increased level of CAP Pillar 1 (£475
million) and ERDP Pillar 2 (£53 million) expected payments
following the introduction of the Single Payment Scheme;
£18 million additional expenditure expected
on the waste and recycling programme, in line with ministerial
priorities;
the £95 million reduction in expected payments
to the Water Industry closed pension scheme, following the decision
taken after the 2004 DAR to continue to use the gradual liquidation
of the fund's investments instead - see further details in the
response to question 8 first bullet point above;
£47 million reduction in expected expenditure
in Natural Resources and Rural Affairs reflecting the restructuring
of budgets to cover pressures such as the Over 30 Month Scheme,
whilst still funding ministerial priorities in the rural area;
and
£45 million reduction in expected expenditure
on the Developing Defra programme as conditions attached by HM
Treasury to the funding meant that it was not guaranteed.
Q9. Can the department now provide the actual outturn figures
in 2004-05 of:
total public spending costs?
33. As soon as the 2004-05 resource accounts for Defra
and the associated non-departmental public bodies are all published,
the total public spending cost can be derived from the audited
figures. Defra expects to forward this analysis later in the Autumn.
In the meantime the unaudited total public spending cost is £5,516
million.
total net administration costs?
10. These figures will be provided as soon as the 2004-05
Resource Accounts are published in the Autumn.
RESOURCE BUDGET
FOR THE
RURAL PAYMENTS
AGENCY
Q10. Could the department clarify the reason for the very
large increase in the Rural Payment Agency's planned resource
spending in 2004-05? Is the increase due to CAP payments or administrative
costs? Is the Single Payment Scheme a factor?
34. The increase is largely caused by the expected accounting
impact of the introduction of the Single Payment Scheme (SPS)
following the launch of CAP reform. The accrual point for the
new scheme is earlier in the fiscal year than the accruals points
of the predecessor schemes. This meant that 2004-05 included an
accrual for part of the 2005 SPS expected payments in addition
to the expected expenditure on the predecessor schemes for the
whole of their 2004 scheme year. This creates a once off peak
in the CAP payments when they are shown in fiscal yearsthe
scheme years set by the EU are calendar years.
35. Increased payments were also expected in the Bovine
area resulting from the announcement of the end of the Slaughter
Premium Scheme with effect from December 2004. There was also
a peak in the Rural Payment Agency's administrative costs in 2004-05
as a result of their change programme.
RESOURCE ACCOUNTS
Q11. What steps have been taken to ensure that, in the
future, any significant planned spending changes are identified
earlier, so that they can be reflected in the estimate?
36. £816 million of the £1,174 million underspend
against the Request for Resources in the 2004 Spring Supplementary
Estimate was caused by a change in the expected accounting treatment
of the provision for the Water Industry closed pension scheme
between the time of the 2004 Spring Supplementary Estimate and
the preparation of the 2003-04 resource accounts. In the Estimate
it was expected that resource cover would be required for the
full extent of the provision that Defra would need to raise to
cover the future payments under the scheme. By the time of the
preparation of the accounts, with further guidance from the National
Audit Office, it was recognised that the provision should be treated
as if it had been in place since Defra was created in 2001and
so £816 million was charged against the General Fund in the
accounts. This meant that that the only net resource requirement
was for the movements in the provision in the years since then
(£116 million) less the reduction in the capital charges
caused by the large provision balance (£36 million). This
is covered in the notes below Schedule 1 of the 2003-04 Resource
Accounts.
37. The remaining £322 million variance was then
the result of planned corporate underspends to support pressures
in the following year on the Over Thirty Months Scheme, for example.
To ensure that such underspends are identified earlier and so
be reflected in a Supplementary Estimate, the Department has successfully
implemented a new Oracle-based integrated financial control system
and invested heavily in staff training and education since the
end of 2003-04.
38. This work has allowed Defra to forecast the out-turn
for the whole of the Departmental Expenditure Limit (DEL) expenditure
2004-05 at the internal Third Quarter review before the Spring
Supplementary Estimate at £162 million against a budget of
£3,481 million. This forecast compares favourably with the
actual out-turn figure, subject to audit, of £146 million.
39. In addition, the Department identified £180
million of Non-budget grant-in-aid to the Environment Agency that
was not required by the time of the Spring Supplementary Estimate.
After allowing for some costs within the Annually Managed Expenditure
part of the Request for Resources that had emerged since the Winter
Supplementary Estimate relating to the CAP Intervention Board
(£57 million) and the Water Industry closed pension scheme
(£30 million), Defra would have been able to reduce its Request
for Resources in the Spring Supplementary Estimate by up to £271
million.
40. It would not have been prudent to surrender all of
this figure at the Spring Supplementary stage in case of unforeseen
events, especially in respect of the Annually Managed Expenditure
(mostly the CAP payments) or within the net cash requirement,
for fear of incurring an excess vote with the attendant automatic
qualification of the annual resource accounts.
41. However, it was not possible under parliamentary
rules, as advised by HM Treasury, for Defra to seek parliamentary
approval for negative Supplementary Estimate to reduce its Request
for Resources to reflect any amount of these identified underspends.
Instead, the Department kept HM Treasury and the National Audit
Office informed from the Third Quarter onwards such that there
was no surprises at the end of the year.
Q12. Can the department explain how these differences between
estimates and net totals arose, linking them as appropriate to
items identified in the text in schedule 1?
42. There is no direct link between the items identified
in the text of Schedule 1 (which picks out only the most significant
items causing the difference between the Estimate and the Out-turn)
and these two particular variances against objectives within the
Departmental Expenditure Limit part of the Request for Resources,
which are the result of many much smaller variances at an individual
programme or scheme level. Defra is continuing to refine its methods
for allocating Estimates and Out-Turns to specific objectives
with a view to providing more detailed explanations of such variance
in the future.
Can the department explain what steps it has
taken to ensure that such significant under and over spends do
not occur in the future?
43. The Department has continued to develop its financial
management approach so that significant underspends and overspends
are identified and dealt with earlier in the year. For example,
the new integrated financial reporting system which applies consistent
reporting of budget variances across the whole core departments
was successfully implemented at the beginning of 2004-05. This
has supported the introduction of a new monthly finance report
for the Management Board which highlights the financial position
on the Department's Top 25 Programmes, which constitute over 80%
of the total DEL budget. Significant investment has also been
made to increase the resource accounting knowledge and skills
across the Department's business areas to support the use of the
new systems.
Q13. What are the reasons for the planned decrease in administration
costs between 2004-05 and 2005-06? Is it related to the implementation
of the Defra Change Programme? If so, will there be related increases
in the administration costs of Defra's Executive Agencies?
44. The 2004-05 planned administration costs include
£40 million to fund the Department's change programme (Developing
Defra), aimed at making the Department more efficient. This funding
was included because it had already been provided by HM Treasury
via a Supplementary Estimate by the time the 2005 DAR was prepared.
This sort of annual funding has to be negotiated each year with
HM Treasury such that the future years are not guaranteed. Therefore
funding for Developing Defra could not be included in the plans
for 2005-06 at the time the 2005 DAR was prepared. Since then,
as a result of Defra's improved financial management, the Department
only required £25 million funding for Developing Defra in
2005-06, and this has been agreed with HM Treasury and will be
included in the Winter Supplementary Estimate.
45. The remainder of the decrease in administration costs
across the two years reflects reduced expenditure planned on accommodation
and other property costs as Defra's estate rationalisation programme
moved to completion.
PSA TARGETS
Q14. Can the department clarify whether any reported figures
for their PSA targets were within known margins of error?
PSA 1Sustainable Development
46. Reporting for PSA 1 is based on the indicators supporting
the UK Government sustainable development strategy, which are
mainly from published National Statistics sources from across
Government. The reported figures are therefore as accurate as
the original sources allow. In determining the colour of the traffic
light assessments used to summarise change in the indicators,
a uniform percentage change threshold has been applied, which
has then been consulted upon with the departments who are responsible
for the data. This approach meets the National Audit Office recommendation
to devise a documented and consistent way of assessing change
and is a good way of adding clarity to the decision process regarding
significance of changes in indicator values.
PSA 2Climate Change
47. The reported figures used to assess progress with
the PSA2 target are both within margins of error estimated using
the methodology developed by the Intergovernmental Panel on Climate
Change. They are reported annually as part of the UK's Greenhouse
Gas Inventory which can be accessed on the National Atmospheric
Emissions Inventory website[6]
(as mentioned in the 2005 Departmental Report, page 305 footnote
160). The most recent inventory shows that in 2003 CO2 emissions
were between 4.2% and 7.8% below the 1990 level with 95% confidence
(central estimate 5.6% below the 1990 level). Greenhouse gas emissions
as a whole weighted together using global warming potentials were
estimated to be between 11% and 16% below the 1990 level at 95%
confidence, with a central estimate of 13% below. Compliance with
the PSA targets is on the basis of the central estimate made using
internationally agreed methodologies and is subject to international
review.
PSA 3(a)Farmland Birds
48. The PSA target will have been achieved when the long-term
trend in the index and the associated upper and lower confidence
limits (using a 95% confidence interval) are all positive.
PSA 3(b)Sites of Special Scientific Interest
49. Reports on progress towards PSA3b reflect data on
all SSSI land, and are not extrapolated from sampled data. There
is therefore no question of margins of error deriving from such
a process. This is not to say that the data is perfect. In response
to NAO recommendations, an explanation of the origins of the reported
data was included at pp 307-8 of the Departmental Report. This
pointed out that data is collected over a six year rolling programme,
and that components of it will therefore be anything up to six
years out of date, and sites might either improve or deteriorate
in the interim. This situation is unavoidable. The condition assessment
process is thorough, and needs to address 7% of England's areato
do so more frequently would divert scarce expert resources away
from actions designed to bring about improvements in condition.
PSA 3(c)Access to Countryside
50. This does not apply to the PSA3(c) access target
where Defra's key performance measure, as stated in the annual
report, is the publication dates for the draft, provisional and
conclusive maps and the regional commencement milestones.
PSA 4Rural Productivity and Improved Access to Services
51. In the case of PSA 4 no figures were provided so
the margin of error is not relevant. However, this will become
relevant for future reports, as data becomes available, and Defra
will take this comment into account in reporting on PSA4.
PSA 5Sustainable Farming and Food
52. The reported figures for PSA 5 within the 2005 Departmental
Report reflect genuine change rather than the impact of statistical
variation and margins of error.
53. The Production linked support target is derived from
the definitions articulated in the Uruguay Round Agreement on
Agriculture which classified agricultural support into Amber,
Blue and Green Boxes, with Amber the most and Green the least
distorting. The indicator is the sum of Amber and Blue Box notified
by the EU to the World Trade Organisation. The estimates include
both market price support and production-linked direct payments.
Estimates of market price support are calculated by multiplying
the volume of production (subject to a limited amount of statistical
variation) by the difference between the domestic support price
and an historic world price. Estimates for production-linked direct
payments are calculated by summing administrative information
on expenditures on direct payment budget lines which are deemed
to fall under the Amber and Blue Boxes and so are not subject
to any statistical error. The estimates for this indicator (as
shown in figure 21, Chapter 2 of 2005 Departmental Reportpage
142) do accurately reflect genuine changes seen in production
linked support as a result of reform of the CAP.
54. The measure of UK agricultures GVA is derived from
the Economic Accounts for Agriculture. It is compared with the
equivalent measure for the EU14 produced by Eurostat based on
contributions from Member States. The Economic Accounts for Agriculture
is compiled according to national accounts conventions, but the
nature of these calculations means that is not possible to derive
formal estimates of the margins of error. However, they are designed
to provide an accurate measure of the economic performance of
the agriculture sector and to measure annual changes for the sector.
The trends seen for this indicator (as shown in figure 23 in Chapter
2 of Departmental Report) do therefore reflect genuine changes
in the relative performance of UK agriculture.
55. The Sustainable Farming and Food Strategy
(SFFS) range much more widely than enhancing economic performance.
They are founded on the three pillars of sustainability and take
an holistic approach encompassing environmental and social sustainability
as well as economic development. Agreement has been reached with
the Treasury to extend the PSA 5 target to reflect the wider range
of SFFS headline indicators. There will be a greater level of
statistical uncertainty for a number of these additional measures
and plans are in hand to publish details of the methodologies
underpinning each indicator when the SFFS indicators website is
launched this Autumn.
PSA 6Waste
56. Measurement of progress towards the PSA 6 target
(household waste recycling and composting) is based on data from
the Municipal Waste Management Survey (MWS). The Survey is a National
Statistics publication produced by Defra. National Statistics
are produced to high professional standards set out in the National
Statistics Code of Practice. From 2004-05, the Municipal Waste
Management Survey will be replaced by a new web-based system,
WasteDataFlow, for collecting and reporting on data.
57. This MWS provides national and regional statistics
on the collection and management of municipal waste by local authorities
in England, based on information supplied by those authorities.
Actual tonnage information underpinning the PSA 6 Recycling Target
is collected from each local authority in England via the survey,
as such no margins of statistical error occur as a result of sampling.
The response rate to the survey is in the region of 96%. Estimates
are made where information is not supplied. Some information is
available even for those few authorities who do not respond and
the impact on the overall recycling rate is likely to be negligible.
58. Waste management is a key service provided by local
authorities and a number of Best Value Indicators have also been
set for waste management services. These data provide further
evidence on local authority recycling performance and are cross-checked
with the PSA6 MWS based figures. The Audit Commission visits local
authorities to determine if BVPI targets have been met.
59. The National Audit Office's (NAO) 2004 Memorandum
on the Validation of Data Systems Underlying Defra's 2003-06 Public
Service Agreement targets noted that the data system used
for waste and recycling "is relevant to what Defra is aiming
to achieve, is well-defined, and significant risks are generally
appropriately managed". However, the NAO believe and Defra
agrees, that it would be prudent for a further check to be implemented
ensuring that the validation checks on survey forms provided by
the contractor Entec are robust. Additionally, to aid transparency
the percentage of forms returned by local authorities and an estimate
of the variability of the data should be included. These recommendations
were put in place for the 2003-04 MWS survey, and the NAO are
currently reviewing the new WasteDataFlow collection system for
2004-05 data.
PSA 7Fuel Poverty
60. Defra use the English House Condition Survey (EHCS)
as the basis for fuel poverty statistics. Further work is conducted
on this data to produce some of the variables needed for the fuel
poverty calculations. Other energy price data is brought in from
Department of Trade and Industry and Salkent to finalise the calculations.
Because of the modelling of EHCS variables and use of other data
sets, more standard survey methods to calculate margin of errors
are not possible, however the Department has undertaken uncertainty
analysis based on a Monte-Carlo simulation methodology to produce
a broad confidence interval around the EHCS estimates for 2003.
Results of this work will be available by the end of this year.
PSA 8Air Quality
61. The Air Quality Strategy sets different dates
for achieving targets for each air pollutant between 2003 and
2010. The targets are expressed in terms of the concentrations
of individual pollutants in air to be achieved by a fixed date.
Performance, in terms of progress towards the targets, is assessed
annually by means of data from the national air quality monitoring
networks.
62. The level of accuracy sought by the Department for
the data is to meet mandatory monitoring and modelling requirements
in European air quality directives which have been transposed
into UK regulations. These provide uncertainties for measured
individual data points of between <15% to <25%, depending
on the pollutant, and less than 50% for modelled data. The most
recent calculations for pollutants recorded at sites in the UK
national monitoring network gave an accuracy range of 8% to 11%.
Data uncertainties at monitoring sites will be recalculated following
publication of guidance documents from the European Standards
Institute.
63. Uncertainty in the modelling is much more difficult
to quantify. The national model used to inform progress on PSA8
and European air quality directives estimates pollutant concentrations
for every kilometre square in the UK. It is impossible to compare
model results with actual measurements in every grid square. The
national model is calibrated to actual measurements and model
results are expected to be within plus or minus 50%.
PSA 9Animal Health and Welfare
64. The reported figures for Bovine Spongiform Encephalopathy
(BSE) have no margins of error because of the way in which the
BSE PSA target has been defined, ie it reflects the absolute incidence
of the disease detected by both passive and active surveillance.
The Department know these figures exactly.
PSA10Reducing the Unit Cost of Administering CAP Payments
65. The basis for measuring the unit cost reduction of
administering Common Agricultural Policy payments is the Agency's
audited Resource Accounts which provide a true and fair view of
its expenditure. The financial statements within the Agency's
Resource Accounts have been prepared in compliance with the 2004-05
Resource Accounting Manual (RAM) and the Accounts Direction issued
by HM Treasury.
66. The second element of the target is closely tied
to the implementation of the Single Payment Scheme (SPS). Delays
in delivery of the on-line/e-channel aspects of the SPS mean that
the target of 95% e-capability by 31 March 2005 was not met. However
the e-capability will be available in 2006.
PSA 1SUSTAINABLE DEVELOPMENT
Q15. How can Defra justify the claim that it is "on
course" to meet its PSA 1 target given that fewer than 60%
of the indicators show positive trends? How many indicators should
show a positive trend for the target to have been met?
67. Defra's assessment of progress towards meeting its
PSA1 target is based on both an assessment of trends in the sustainable
development indicators and general progress measured at six-monthly
intervals using a standard set of delivery criteria which have
been agreed with HM Treasury. This target is aspirational and
as such is highly challenging. However, the recent launch of the
new UK Sustainable Development Framework and UK Sustainable
Development Strategy has helped to define clearly the shared
priorities for action that need to be developed over the coming
years to create the best conditions for success.
68. A key commitment in the Strategy is the creation
of a sustainable development "watchdog". From 2006 a
strengthened Sustainable Development Commission (SDC) will act
as advocate, adviser and "watchdog" for sustainable
development. SDC will report on progress and provide assurance
on implementation of the Framework and the commitments in the
Strategy. The SDC will use a range of evidence to reach its conclusions.
Its findings and recommendations will be made independently of
Defra but will influence the assessment of progress towards achieving
the PSA target.
69. The Strategy includes a specific commitment for Government
bodies to produce Sustainable Development Action Plans. These
plans will help to define more clearly the specific contributions
departments, and their associated bodies, will make towards delivery
of the Strategy. Action Plans will be subject to scrutiny by the
SDC and will form a key component of the evidence they use to
assess progress in priority areas under their "watchdog"
role. All departments should have action plans in place by December
2005.
70. A senior level officials Sustainable Development
Programme Board has also been created to oversee delivery of the
Strategy and progress on the priority areas, promoting the principles
and practices of sustainable development across government and
where appropriate encouraging departmental action to reverse unsustainable
trends in the headline indicators. The Programme Board draws its
membership from the Departments with key involvement in delivering
the Strategy. It is also charged with monitoring progress and
identifying risks, considering actions appropriate to manage risk
and facilitate cross-departmental delivery. To help achieve this
role a detailed assessment of progress in each of the key work
areas helping to deliver the Strategy is produced for each Board
meeting.
71. The Strategy also introduces a revised set of 68
sustainable development indicators of which a subset of 20 "Framework"
indicators have been adopted by the UK government and the Devolved
Administrations. These 68 indicators reflect more closely the
areas and activities that will need to show progress in the coming
years. It is intended that the 2005-08 PSA 1 target will now use
this set of indicators as a measure of its progress. However,
there will remain a long and complex chain between the actions
that Defra and other departments take and delivery of any demonstrable
progress in the indicators. It will therefore be important to
consider all the progress made rather than focus on the indicators
alone. The revised indicator set was formally launched on 30 June
2005 and published as Sustainable Development Indicators in
Your Pocket.
Can Defra explain how it will ensure continuity
of measurement given the change in the indicators for this target?
72. In selecting indicators for the new strategy, Defra
was aware of the need to maintain broad continuity with the old
set of Headline indicators. Indeed, 11 of the 15 Headline indicators
continue in the new set either unchanged or with added information.
For the remainder:
two of the four series in H4: selected indicators
of poverty and social exclusion, have been retained as indicators
in their own right, and closely related information is provided
for one of the remaining series;
related but not identical information is available
for H7: households living in non-decent housing;
H11: Road traffic has not been continued in its
old form, but closely related information about the impacts of
road transport are given by three indicators in the new set (these
include an indexed series for car-kilometres, which make up about
80% of the total road vehicle kilometres reported in H11); and
the definition used for the river water quality
indicator (old H12) has been tightened to reflect good rather
than good or fair water quality.
73. It is also important to note that in most if not
all cases, the data used for the old 1999 Headline indicators
will continue to be published routinely in other statistical publications
by the departments which collect them.
74. Not all of those indicators in the new set which
match the old Headline indicators are in the high level set of
20 Framework indicators, but they are included within the overall
set of 68 indicators supporting the Strategy. The indicators in
the Framework set were selected so as to best reflect the priorities
of the new strategy and of the Devolved Administrations. A comparison
of the former Headline and revised indicator sets is available
on the sustainable development website.[7]
Q16. Which of the 2004 Spending Review targets are related
to sustainable development? Do any key departments not have targets
focused on this issue?
75. The question raised identified that "the Departmental
Annual Report states that a number of the targets set across Government
in the 2004 Spending Review were related to the World Summit on
Sustainable Development (WSSD). However no specific details are
given".
76. In March 2005 the Environmental Audit Committee published
a report (including a briefing by the National Audit Office)[8]
which included consideration of the extent to which departments
have embedded WSSD commitments into their 2004 Spending Review
targets. They concluded that Defra had explicitly included its
main commitments in PSA 1. Other WSSD commitments had been incorporated
either partially or in part but not explicitly by the other key
departments (Department for International Development, Department
of Trade and Industry, Defra, HM Treasury and the Foreign and
Commonwealth Office).
77. The relevant 2004 Spending Review targets are:
Defra's PSA 1 "to promote sustainable
development across government and in the UK and Internationally
as measured by . . . The UK's progress towards delivering the
WSSD commitments, notably in the areas of sustainable consumption
and production, chemicals, biodiversity, oceans, fisheries and
agriculture . . .";
Foreign and Commonwealth Office's PSA 8
"to promote sustainable development, underpinned by democracy,
good governance and human rights, particularly through effective
delivery of programmes in these and related fields";
Department for International Development's
(DfID) PSA targets focus on meeting the Millennium Development
Goals (MDGs) on poverty, illiteracy, hunger, lack of education,
gender inequality, child and maternal mortality, disease and environmental
sustainability. The WSSD served to reinforce the MDGs and DfID
therefore saw no reason to establish a separate delivery mechanism;
and
Department of Trade and Indusrty and DFID
share a PSA target on Trade "Ensure that the EU secures significant
reductions in EU and world trade barriers by 2008, leading to
opportunities for developing countries and a more competitive
Europe"
78. More detail on the UK's international Priorities
for Sustainable Development and the associated high level targets
or aims can be found in the summary table published in the UK's
Sustainable Development Strategy.[9]
PSA 2IMPROVING THE
ENVIRONMENT
Q17. What progress has been made on developing indicators
to measure energy efficiency, relating to Public Service Agreement
2? Have baselines been set?
79. Defra has embarked on a comprehensive technical programme
to develop energy efficiency improvement indicators12[10].
80. Energy indicators for UK households have now been
developed to illustrate how consumption and carbon emissions depend
on the demand for the various services that require energy, and
the efficiency with which these services are delivered.
81. As an aid to tracking progress towards Climate Change
Programme goals, the analysis underlying these indicators potentially
provides links, both with policy measurespast, present
and plannedand with projections of future energy demand
and carbon emissions.
82. The top level indicators of energy consumption, carbon
emissions, efficiency and service demand are built on a simplified
framework comprising of:
lights and appliances; and
the range of technologies that affect efficiency:
housing construction standards;
lighting and appliance specifications.
83. Work on developing indicators for the commercial
and industrial sectors is ongoing.
PSA 3PROTECTING THE
COUNTRYSIDE
Q18. Have standards been produced to assess Sites of Special
Scientific Assessment, as set out in the technical note for 2002
PSA targets? If so, could the department provide details?
84. Common Standards have now been agreed and signed
off by the Joint Nature Conservation Council for all categories
apart from Invertebrates which are expected to be agreed and signed
off by the end of 2005. The table below shows the date of agreement
of the standards:

PSA 4RURAL PRODUCTIVITY
AND IMPROVED
ACCESS TO
SERVICES
Q19. Defra states it is "not yet fully able to assess
progress for this target" (p 123) and adds that it is "too
soon to assess results on the ground" (p 300). When will
assessment of Public Service Agreement 4 take place?
85. In relation to the productivity gap between the bottom
quartile of rural areas and the English median, the Department
published a headline indicator in 2003. However, data to support
thisfrom the Labour Force Survey and Survey of Personal
Incomesare only available retrospectively nearly two years
after the date they refer to. For this reason, no data were available
to set a trajectory for this part of the target at the time of
this report.
86. Since the Departmental report was published, Defra
now has sufficient data to establish a baseline against which
progress can be measured. Figures and graph are set out below.
It will be noted thatto datefigures are only available
up to 2002-03, with the SR2002 PSA target coming into effect from
April 2003. The Department will only be able to make a realistic
assessment of progress against the baseline once two years' data
is available to make a comparison with the trajectory. This should
be by the end of 2006.
PRODUCTIVITY PROXY
INDICATOR FOR
THE 42 INDICATOR
DISTRICTS AND
ENGLAND MEDIAN

Productivity Proxy Indicator for the 42 Indicator Districts
and England Median
|
Year | Average productivity
PSA 4 Districts
| England median |
Average productivity gap
|
|
1999-2000 | £10,067
| £12,344 | -18.4%
|
2000-01 | £10,823
(+7.5%)
| £12,748
(+3.3%)
| -15.1% |
2001-02 | £11,388
(+5.2%)
| £13,874
(+8.8%)
| -17.9% |
2002-03 | £11,460
(+0.6%)
| £13,898
(+0.2%)
| -17.5% |
|
Q20. Would the department please clarify the reason for
this change in the target deadline and provide the Committee with
any interim assessments of progress towards the target they have
made?
87. The target deadline for the productivity element
of PSA4 was revised in line with the shared Office of the Deputy
Prime Minister, Department of Trade and Industry and HM Treasury
regional growth PSA target, to which Defra's target relates. Defra's
target is intended to ensure that lagging rural areas make their
full contribution to achieving wider improvements in regional
and national economic growth.
88. The Revised deadline also reflects the time-lag in
the availability of data to measure progress (as noted above).
Under the target, Defra is still committed to showing progress
by 2006.
Q21. Given the Department for Transport is still developing
its own indicators to measure access to services for local transport,
how will Defra assess this aspect of its PSA 4 target?
89. Defra officials have agreed an accessibility indicator
for Defra's PSA 4 indicator, which includes a combination of Department
for Transport's (DfT) core accessibility indicators, locally appropriate
accessibility indicators and targets developed as part of the
Local Transport Plan (LTP) process. Defra will discuss measurement
further with DfT officials in Spring 2006 once final LTPs for
2006-07 to 2010-11 are received, but in the meantime provisional
LTPs will allow a preliminary assessment to be made of how many
LTPs are likely to include relevant indicators.
90. Defra will follow a similar measure to DfT's access
to services measure, combining six "core" accessibility
indicators with locally appropriate accessibility indicators and
targets developed as part of the LTP process. Together these will
be used to build up a national picture of accessibility in rural
areas, and monitor change.
91. The six "core" indicators are all based
on total journey time (walking, cycling (where appropriate), public
transport) to a set of key destinations (schools, further education
colleges, GPs, Hospitals, jobs and supermarkets).
92. Further discussions with DfT are needed in Spring
2006 once final LTPs for 2006-07 to 2010-11 have been received
from local authorities. Provisional LTPs (already available) will
enable Defra officials to make a preliminary assessment of how
many LTPs are likely to include accessibility indicators that
are relevant to rural areas.
PSA 9ANIMAL HEALTH
AND WELFARE
Q22. Can the department clarify whether the change in the
target relating to the spread of BSE relates to the form of surveillance
(active or passive)? How was the new target arrived at?
93. The 2002 Spending Review target for BSE was based
entirely on the expected number of clinical cases detected by
passive surveillance (clinical cases reported to Defra). A major
programme of active surveillance to detect cases before cattle
exhibit clinical signs was introduced in 2001 and later expanded.
The increased surveillance resulted in a significant increase
in the number of cases being detected and it was agreed that future
targets should include forecasts of such cases. The new target
was based on the then ratio of passive to active surveillance
cases ie the number of cases set out in the original target (30
by passive surveillance) was doubled to take account of the active
testing. However, more recent surveillance statistics suggest
that active surveillance accounts for around two-thirds of BSE
cases.
REQUESTS TO
DEPARTMENT
Q23. Three reviews have recently taken place with an impact
on the administration and financial management of the department.
None of the reviews are to date externally published. Could the
department provide the Committee with any recommendations or conclusions
resulting from:
the National Audit Office and Audit Commission's
review of the department's efficiency technical note;
94. The National Audit Office (NAO), HM Treasury, Office
of Government Commerce and Audit Commission have been closely
involved from the outset in the development of Defra's Efficiency
Technical Note (ETN) and provided comments on the draft. The NAO/Audit
Commission comments are attached in Annex B though it should be
noted that it was not part of their remit to endorse or approve
the final version of the ETN. All these external organisations
took part in a workshop in August as part of the exercise to revise
Defra's ETN. They gave the Department good feedback on the first
draft but also provided useful pointers for refining it further.
The NAO is not planning to prepare a separate report on Defra's
ETN. The culmination of this work will be the publication (on
Defra's website) of the revised ETN at the end of October. The
NAO will, however, be undertaking a cross-cutting study on progress
of the overall Efficiency Programme which will involve some high-level
work in Defra. The NAO has also recently been in discussion with
the Department about the possibility of a VfM study of the Defra
Efficiency Programme, for publication in 2007-08.
the National Audit Office and Treasury's review
of the department's adequacy of financial management;
95. This review is intended to be the first stage in
a continual improvement process rather than a "one off"
exercise. It was carried out using the financial management framework
which forms the basis for similar reviews across Whitehall. The
review was conducted at a relatively high level; it was not an
in-depth audit. The review, carried out from February to April
2005, was a collaborative exercise that commenced with Defra's
self-assessment, itself based on the review framework. The main
findings of the report can be found in Annex C.
the National Audit Office review of the data
systems underlying the department's PSA targets.
96. The National Audit Office (NAO) undertook a pilot
review of the data systems underlying Defra's PSA targets and
a draft memorandum was sent to the Department in Spring 2004.
Since then the Department has been working to follow up the recommendations.
The review was not externally published but Annex D outlines the
recommendations that were made.
97. Following the study, NAO's key conclusions were:
there is good separation of duties and appropriate
allocation of responsibilities for each target. Staff also appear
to have good knowledge and understanding of the subject area relevant
to their targets;
much of the data is from well established sources
with information going back several years;
where external data is received controls could
and should be strengthened but weaknesses found were not so severe
that they undermine the entire data system; and
limitations and uncertainties of the reported
data are not disclosed and this reduces the transparency of the
information provided on the progress against the targets in the
Departmental reports including the Autumn Performance Report.
98. The NAO then went on to say that, following on from
these key conclusions, its key recommendations are that Defra
focus on the following areas:
consideration of means of strengthening the data
systems for targets 1, 3.1, 3.2, 6, 7 and 8 by identifying potential
uncertainties/weaknesses in externally provided data and by assessing
what controls may be implemented to mitigate these; and
production of a clear policy regarding disclosure
of data uncertainties/weaknesses for each target and subsequent
appropriate disclosure within future Autumn Performance and Departmental
Reports.
99. The NAO published a compendium report in March 2005[11],
which included examples relating to Defra's targets and was based
on the finding from the pilot study.
100. The NAO are currently undertaking the same exercise
to assess the Department's response to the recommendations and
the final report will be made publicly available in Autumn 2006.
1
www.defra.gov.uk/corporate/busplan/efficiencynote-0410.pdf Back
2
Available on the Office of the Deputy Prime Minister's website
at: www.odpm.gov.uk/stellent/groups/odpm_localgov/documents/divisionhomepage/038244.hcsp Back
3
More information can be found at: http://lasupport.defra.gov.uk Back
4
Refer to Note 18.B in the 2003-04 Resource Accounts for further
detail. Back
5
Refer to Note 1.4 in the 2003-04 Resource Accounts for further
detail. Back
6
www.naei.org.uk Back
7
www.sustainable-development.gov.uk/performance/documents/Formerheadlineindicatorsinnewset.pdf Back
8
The World Summit on Sustainable Development 2002: A UK Progress
Report is available at: www.publications.parliament.uk/pa/cm200405/cmselect/cmenvaud/cmenvaud.htm Back
9
www.sustainable-development.gov.uk/delivery/international/index.htm Back
10
The paper, published on 21 July alongside the Sustainable Energy
Policy Network second annual report, can be found here: www.dti.gov.uk/energy/environment/jwgee/jwgee.shtml Back
11
www.nao.org.uk/publications/nao_reports/04-05/0405476es.pdf Back
|