Select Committee on Office of the Deputy Prime Minister: Housing, Planning, Local Government and the Regions First Report


STAFF MANAGEMENT

Conclusions of the ODPM staff survey 2005

35. The results of the ODPM staff survey for 2005 were published on 14 November 2005. The response rate to the survey was 72 per cent: this was higher than average for central government organisations, and a significant improvement on the response rate for the last survey in 2003.[33] We welcome ODPM's commitment to consulting its personnel on their experience of work and we congratulate it on its success in encouraging participation in the 2005 staff survey.

LEADERSHIP

36. Detailed responses from the survey suggest the following:

The last two of these outcomes, at least, are welcome.

37. While staff have positive relationships with their immediate managers, there appears to be a leadership deficit at Board level:

  • Only 22 per cent of staff believed that the Board had been sufficiently visible in ODPM over the last 12 months;
  • Only 20 per cent believed the Board had provided effective leadership; and
  • Only 20 per cent believed the Board had been open and honest in communication with staff. This figure is 20 per cent less than the benchmark for comparable central government surveys.

The report of the survey, by ORC International, noted that while few respondents were positive about their experience of leadership, many more were neutral. This, the writers suggested, "indicates that staff may just not have had enough access to all Board members to be able to respond one way or the other".[34]

38. We recognise that the Board has been in transition in the past few months as a consequence of Dame Mavis McDonald's departure from the post of Permanent Secretary and the arrival of Peter Housden. Nonetheless, it is essential that those at the top of the organisation are visible and actively communicating to staff the importance of delivering the Department's goals. The appointment of a new Permanent Secretary provides an opportunity for change and we believe that Mr Housden recognises the need to improve the availability and responsiveness of the Board to staff.[35] We are also aware that, from the start of his tenure, he has made efforts to meet and talk to staff within the Department and the Government Offices for the Regions. We note Mr Housden's efforts to open a dialogue with ODPM staff, but we believe it will take time to see whether staff themselves perceive a wider, genuine and lasting change in the Department's senior leadership. We shall therefore return to this subject in future annual reviews.

BULLYING AND DISCRIMINATION

39. We were particularly concerned that 10 per cent of staff felt they had been bullied in the past year, 8 per cent had experienced discrimination and 6 per cent reported harassment. Twenty-two per cent of staff had witnessed occurrences of unfair treatment, and a larger proportion of Black or Black British staff (14 per cent) had experienced discrimination than other staff. The survey also reported that disabled respondents were more likely to have experienced discrimination at work, or to have witnessed unfair treatment.[36]

40. Mr Housden acknowledged that these were issues of "real concern" and that "the organisation has to be clear…that behaviour that is construed as bullying or intimidatory is just not acceptable".[37] He pointed to the role of disciplinary procedures to enforce this policy.

41. The survey, however, also highlights that a third of staff do not know how to report unfair treatment. The Department should take steps immediately to reinforce the message that bullying and intimidation is unacceptable. It should ensure that all staff are aware of the procedures for reporting unfair treatment and that all staff are confident such reports will be taken seriously.

JOB SECURITY AND MORALE

42. During our discussion with senior staff about efficiency savings we inevitably touched on the role of redundancies—or head count reductions—in reducing costs. The Department's target is to reduce its staff by 400, and we were told that it had drawn together proposals from its offices and associated bodies which could deliver a reduction of about 700 posts.[38] These reductions would be made without reducing outputs; otherwise, Mr Unwin argued, they would be a cut rather than a saving.[39]

43. In this context we note that the number of respondents to the staff survey who felt they had good job security dropped by 30 per cent, from 82 per cent in 2003 to 52 per cent in 2005. Mr Housden suggested that insecurity was "particularly pronounced" in the area of business services, where efficiencies were being sought through joint operations with other departments.[40] Our concern is that, wherever job insecurity is felt, there will be a consequential impact on staff effectiveness and thus on delivery. Unless staff morale is tackled as an issue the Department may find that, while it is theoretically possible to maintain and improve its output with fewer staff, such improvements are hard to realise. Staff rationalisation should be managed in a way that does not diminish Departmental effectiveness. Service delivery must not suffer.

44. The Department has made a start in listening to its staff and identifying their concerns. The challenge facing Mr Housden and the Board is to find practical ways of delivering internal change, in particular in the areas of senior leadership, tackling unfair treatment, addressing poor performance and maintaining morale. As Mr Housden noted, the buck stops with him: we intend to return to these matters in twelve months time to review his progress.


33   The average response rate for central government organisations is 64 per cent. Fifty four per cent responded to the ODPM staff survey in 2003. Back

34   Ev not printed Back

35   HC 680 (2005-6), Q3 Back

36   Ev not printed Back

37   HC 680 (2005-06), Q62 Back

38   Q25 Back

39   Q26 Back

40   HC 680 (2005-06), Q61 Back


 
previous page contents next page

House of Commons home page Parliament home page House of Lords home page search page enquiries index

© Parliamentary copyright 2006
Prepared 26 January 2006