Successful public services are delivered promptly
14. Some people are made to wait a long time to use public services.
This can cause inconvenience and hardship, be disruptive and,
at its most serious, put people's lives at risk. The Committee
has commented many times on the slow speed of delivery of many
basic public services.
15. Benefits can only be delivered effectively when
initial decision making is both speedy and accurate. In our Report
on the quality of benefit decision making we commented on the
importance of the philosophy of 'getting it right first
time'. Despite this, the Disability Living Allowance error
rate was nearly 50% in 2003-04. Nearly a quarter of cases then
went to appeal and half were overturned at this stage in the customer's
favour. This can lead to customer stress, is wasteful in terms
of staff having to reconsider cases, and delays a decision even
further.[12] Responding
to our concerns, the Department outlined plans to establish the
Effective Case Management Framework to support improved benefit
accuracy by improving guidance, addressing common errors, identifying
and reducing variation and providing improved support products
and IT.
16. Identifying blockages in processes
is crucial. In 2003, we noted improvements in the timely discharge
of patients ready to leave hospital thanks in part to the introduction
since 1999 in many NHS Trusts of discharge co-ordinators to help
overcome internal obstacles to discharge, Despite this progress,
we still highlighted seven typical problems, with poor co-ordination
and planning, failure to find a care home or delays in the availability
of public funding occurring frequently. We highlighted a series
of ways in which blockages could be avoided or dealt with, including
earlier planning and assessment of patient needs, better involvement
of key groups such as hospital pharmacies and transport departments,
and improved identification of where often simple blockages occur.[13]
17. Providers are better able to deliver public services
quickly if the relevant administrative and management systems
are suitably designed, streamlined and straightforward.
In its examination of the Social Fund, the Committee highlighted
the complex nature of some eligibility rules and the inability
of staff to access the information they need to make assessments
due to poor computer systems as factors that led to delays in
making benefit payments.[14]
New technology, when it works, offers the opportunity to speed
up many processes but service providers may need to provide incentives.
E-filing of tax self assessment forms is cheaper and more accurate,
but we recommended that to encourage take-up HM Revenue and Customs
pre-completed parts of the form with data it already held.[15]
The Department subsequently noted it could pre-complete online
tax returns with names, addresses and reference numbers, and declared
its longer-term aim to include details of income and tax deducted
as well.
18. Public bodies also need to consider how the structure
of organisations can affect the planning and delivery of services.
The public sector becomes more complex as it grows in size, as
the commissioning of new projects and services leads to overlap
between departments. For example, if a new agency is created to
tackle childhood obesity, headed by a government-appointed 'tsar'
and equipped with a small office staff, its powers and field of
responsibility will overlap with those of other departments, such
as the Department of Health, local education and strategic health
authorities. As the agency becomes embedded within the overall
government framework, its interaction with these other departments
will evolve to 'iron out' overlapping provision, but there will
nevertheless be a time period in which less-efficient practices
occur. The more rapidly the Government decides to expand the public
sector the more likely this is to occur. Political pressure to
establish or expand the public provision of a service as quickly
as possible will increase the likelihood of such projects being
ill-defined and poorly planned, wasting public money in the process
and possibly slowing down improvements.
19. Public services can be delivered quickly when
providers possess the necessary capacity, in terms of facilities
and staff. The Committee applauded University College London
NHS Hospital Trust's acquisition of the Heart Hospital which enabled
the Trust to reduce its maximum waiting times for cardiac treatment
from 12 months in September 2001 to below 6 months by July 2002.[16]
On the back of this progress, the Committee urged the Trust to
help reduce waiting lists elsewhere, for example, by marketing
the hospital to out-of-area general practitioners as a potential
treatment site for their patients. The Trust held a number of
open days for clinicians and managers, targeting those Primary
Care Trusts and other NHS Trusts with the longest waits. This
was with the aim of raising awareness of available capacity and
demonstrating the Trust's competitiveness with other providers.
20. We also reported progress in reducing waiting
times in accident and emergency (A&E) thanks to the Department's
proactive management of NHS trust performance.[17]
The percentage of patients being discharged or admitted from A&E
in under four hours rose from 77% in September 2002 to 94.6% in
September 2004. However, the proportion of older and vulnerable
patients who spend longer than four hours in A&E remained
disproportionately high. To combat this we called on the Department
to make data available to all emergency care providers to enable
them to benchmark their performance and monitor their processes
in ensuring patients spend no more time in A&E than is clinically
necessary. The Department accepted the importance of ensuring
patients experience as little non-clinical delay as possible and
introduced an analytical tool enabling providers to pinpoint the
reasons for unnecessary delays and plan corrective action.