| Accession | Accession is the process of adding item(s) to the Inventory. Items on Inventory (ie, that have been accessioned) are formally part of the National Collections, and are protected from disposal as described in the collecting policy.
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| Acquisition | Acquisition is the process of transferring item(s) from a third party into the care of the BFI. It includes assessment against the Policy, negotiation of terms & conditions and accessioning (adding to the inventory).
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| Conservation | Prevention of deterioration through environmentally controlled storage; protection against damage, theft and disaster; repair for items that are damaged; copying and restoration.
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| Deaccession | Deaccession is the process of removing an item from the Inventory. Items not on inventory are not considered part of the National Collections, and are not protected from disposal.
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| Disposal | Disposal is the process of removing item(s) from the BFI's premises. It includes negotiating with the original donor (if the terms and conditions require), followed by transfer to another institution, repatriation, return to owner, donor or rights holder, sale and destruction.
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| Documentation | Inventory for accountability, basic access and rights management; cataloging to explain cultural meaning and support access, technical data for good physical care.
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| Inventory | Formal and auditable list of the BFI's holdings (traditionally a bound document, today a suitably secure database is acceptable).
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| Preservation | The process by which we ensure that materials remain available for use indefinitely. It includes documentation to keep track of materials and their cultural meaning, and conservation to protect materials from loss through theft, disaster, deterioration and misuse.
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| Preservation material
| Material held in support of the mission to create a permanent record of the Nation's moving image history and heritage. It is accorded the strongest protection against deaccession and disposal and receives the highest standards of care, with special controls to guard against damage or loss through use.
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| Reference material | Material held in support of the BFI's overall cultural objectives, but which is adequately preserved elsewhere. In view of the value of the material it will still be accorded an appropriate standard of care, but replaceability means that it is held primarily for use and will be regarded as ultimately expendable.
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| September 2006 |
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