Annex C
TIMETABLE FOR
SHAREHOLDER INTERACTION
AND INFORMATION
EXCHANGE
1. The timetable below has been agreed for
the sharing of information between BW and Defra. The timetable
and its content may be varied in the light of experience. Where
shareholder meetings are held in any month in which there is a
Board meeting, the shareholder meeting shall follow the Board
meeting. In general terms there are a number of issues which lend
themselves to annual reporting, and feed into an annual cycle
of discussions on planning (including future expenditure on assets)
such as:
— Long-term income profile, showing
in particular any changes in assumptions on venture income, but
also including other issues, such as fees and charges.
— Evolution of network asset "health"—to
date and projected over the current Comprehensive Spending Review
period, eg movement of the proportion of assets in each condition
category.
— The deliverables by which Government's
requirements for the canal network are to be delivered ie network
reports.
— Benchmarking reports (ad
hoc or regular) on an agreed basis.
Timetable
| Third week of every month
| Application for grant in aid for following month (from FD/other authorised person)
Monthly flow of funds statement April
|
| (QSM months in Bold) | Quarterly Business Performance report*
Quarterly shareholder meeting including P10 results and F10 full year forecast,
Final Business/Corporate Plan,
Annual report on network "health" and grant use
Annual return on de minimis disposals and those not subject to open market competition (Annex E, paragraph 6)
Annual report on customer satisfaction and visitor numbers
|
| June | Final outturn figures for preceding financial year
Draft Annual Report and Accounts (as approved by Board—paragraph 5.4)
Annual report on fraud and theft (paragraph 6.5)
Report on contingent liabilities (paragraph 4.10)
|
| July | Annual report on compensation payments and losses (paragraph 6.4 and Annex D)
Publication copy of Annual Report and Accounts (paragraph 5.4)
List of all projects over £500,000 let between January and June (Annex F, paragraph 11)
Quarterly Business Performance report*
Quarterly Shareholder Meeting including P3/F3 results
Annual in-depth property review[2]
|
| 31 August | Quarterly financial statement
Annual report and accounts of the BW pension fund and BWPF Trustees Ltd. (paragraph 6.3)
|
| November | Quarterly Business Performance report*
BW submit Directors' priorities for next three year BW Business Plan/Corporate Plan and target figures for the next three years showing how plan to live within target
Quarterly Shareholder Meeting including Annual discussion on Long Term Strategy, P6 (half-year) results and F6 full year forecast
|
| January | Quarterly Business Performance report*
Quarterly shareholder meeting including Business Plan progress and issues, P9 results and F9 full year forecast,
Annual Venture Business Plans report,
Priorities for Business Plan/Corporate Plan inclusive of high level figures before finalised,
List of all projects over £500,000 let between July and December (Annex E, paragraph 11)
|
| second week in February | Application for Treasury guarantee of temporary borrowing (paragraph 4.14)
|
| March | Business/Corporate Plan as approved by the Board.
|
Next triennial return on Insurance (paragraph 6.2) due in
2007.
Next triennial valuation of BW's Pension Fund (paragraph
6.3) due in 2007.
* See Annex D re the content of the Quarterly Business
Performance Report.
2
This in addition to the regular property reporting piece in the
Quarterly Pack. Back
|
