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26 Nov 2008 : Column 1540W—continued

For the period from 1 April 1997, the Department has steadily reduced the number of agencies within its organisational structure, by either merging smaller agencies to form new ones, or absorbing individual agencies back into the MOD Core Department.

As at 1 April 1997 the MOD had 36 individual agencies, excluding trading funds, by 1 April 2008 this total has reduced to six agencies. Two trading funds have been merged to form a new trading fund—Defence Support Group—on 1 April 2008.

With a couple of exceptions, executive NDPBs are non-Crown bodies and employees are not civil servants—although civil servants can be seconded or loaned to NDPBs. Information on the number of employees in executive NDPBs is published in the annual Cabinet Office “Public Bodies” publication. Copies are available from the Libraries of the House.

Advisory NDPBs do not usually employ staff. They are typically supported by civil servants from the sponsoring Department.

Departmental Databases

James Duddridge: To ask the Secretary of State for Defence what type of data have been sold by (a) his Department and (b) its agencies under the Re-use of Public Sector Information Regulations in the last 12 months. [221947]

Mr. Kevan Jones: For material generated by the Ministry of Defence (the Department) the Controller of Her Majesty's Stationery Office (HMSO) has delegated her responsibility to the MOD's Director of Intellectual Property Rights (DIPR). DIPR's delegation includes managing the external use of MOD archival material such as photographs, film footage and text. In addition DIPR grants exploitation licences to external parties reliant on the use of the Department's trade marks and technology. Licences granted comply with the Re-use of the Public Sector Information Regulations 2005 and are on commercial terms consistent with deriving best value for the tax payer.

DIPR do not sell data, however licences have been granted for the following material during the last 12 months.

Approximate number of licences issued

Still photographs


Film footage


Copyright text, reports, training material and publications


The information requested relating to MOD's Executive Trading Funds Agencies, (namely: Defence Support Group (DSG), Dstl, Met Office and UK Hydrographic Office (UKHO)) is as follows:

DSG and Dstl have not sold data under the Re-use of Public Sector Information Regulations in the last 12 months.

Neither the Met Office nor the UKHO sell data.

The Met Office has licensed the following data types under the Re-use Regulations in the last 12 months:

26 Nov 2008 : Column 1541W

In this period the Met Office has also provided various data from the types listed above for re-use by other European National Meteorological Services. In addition, the Met Office has licensed NWP data and satellite observational data originated by the European Centre for Medium Range Weather Forecasts and the European Organisation for the Exploitation of Meteorological Satellites respectively; the UK is a member state of both organisations, represented by the Met Office.

The UKHO grants licences to re-users of its Crown Copyright data in fall accordance with the Re-Use of Public Sector Information Regulations. UKHO has licensed the following types of data in the last 12 months:

Over 80 per cent. of UKHO licences are for non-commercial or low commercial value re-use, and licensed free of charge via the UKHO website on-line licensing system. Commercial re-use of UKHO data is licensed on commercial terms which are consistent with the Office of Public Sector Information (OPSI), Information Fair Trader Scheme (IFTS) and the Trading Fund principles and are regularly audited by the OPSI. UKHO re-use licensing is fully in accordance with the Re-Use of Public Sector Information Regulations.

Departmental Early Retirement

Mr. Jeremy Browne: To ask the Secretary of State for Defence how many employees in his Department took early retirement in each of the last five financial years; and at what total cost. [238956]

Mr. Kevan Jones: The following table shows details of the number of Ministry of Defence civilian employees that have taken early retirement in the last five financial years.

26 Nov 2008 : Column 1542W
Table 1: Early Retirement 2003-04 to 2008-09
Full-time equivalent
Financial year Number of MOD civilian staff who have taken early retirement( 1,2)













Grand total


(1) Includes all non-industrial, industrial and trading fund MOD civilian personnel but excludes royal fleet auxiliary and locally engaged civilian staff for whom no information on exit reason is available.
(2) Numbers have been rounded to the nearest 10.
(3) To 30 September 2008
DASA Quad Service

To provide specific information on the total cost would require a departmental-wide trawl to ascertain the cost of early retirement. This could be done only at disproportionate cost.

Departmental Gifts

Mr. Redwood: To ask the Secretary of State for Defence how many staff in his Department have received gifts valued at £100 or higher in the course of their duties in each of the last three years; what these gifts were; and from whom they were received in each case. [239632]

Mr. Kevan Jones: Staff are required to record all offers of gifts in Hospitality Books held locally. The requested information is not held centrally and could be provided only at disproportionate cost.

Departmental Information Officers

Mr. Jeremy Browne: To ask the Secretary of State for Defence how many press officers were employed in his Department in each year since 1997-98; what the total cost was in each year; and if he will make a statement. [239108]

Mr. Hunt: To ask the Secretary of State for Defence how much was spent on employing press and communications officers in (a) his Department, (b) its non-departmental public bodies and (c) its agencies in each of the last three years. [239675]

Mr. Kevan Jones: I refer the hon. Member to the answer I gave on 19 November 2008, Official Report, column 496W to the hon. Member for North-East Hertfordshire (Mr. Heald) which provides details for the current year.

The number of press officers fluctuates throughout each year as well as year-to-year. No historical records are available centrally and could be provided only at disproportionate cost.

Information on cost is not held centrally and could be provided only at disproportionate cost.

Departmental Lost Property

Grant Shapps: To ask the Secretary of State for Defence what (a) equipment and (b) data were lost by his Department in the last 12 months; and if he will make a statement. [231445]

26 Nov 2008 : Column 1543W

Mr. Bob Ainsworth: I refer the hon. Member to the answer given on 24 November 2008, Official Report, column 897W, by my hon. Friend the Member for North Durham (Mr. Jones) the Under-Secretary of State for Defence and Minister for Veterans to the hon. Member for Chesterfield (Paul Holmes).

26 Nov 2008 : Column 1544W

The Ministry of Defence has recorded the following personal data-related incidents in the last 12 months.

Date of incident Description of incident Scale of data loss

November 2007

Theft of laptop deployed on overseas exercise. Laptop taken from Land Rover between 14 November 2007 and 9 January 2008.

Personal information records for 500 service personnel deployed on exercise.

January 2008

TAFMIS recruiting laptop stolen from car outside private residence in Birmingham.

The laptop held details of 600,000 recruits or potential recruits to the Royal Navy, Royal Marines and Royal Air Force. The information held is not the same for every individual. In some cases, for casual inquiries, the record may be no more than a name. But, for those who progressed as far as submitting an application to join the forces, more extensive personal data is held. In some 3,500 cases, banking details were also included. Records also contain limited personal details of an additional 400,000 individuals; either next of kin or referees for the recruits.

January 2008

Service Children's Education (SCE) Agency teacher’s laptop stolen in Brunei.

Details on 17 individual pupils. Contact details were only provided at the level of detail of British forces post office codes.

February 2008

Theft of private laptop containing Army personnel date from nightclub in London. Laptop now returned.

Details of about 100 Army personnel serving in an Engineer Regiment.

March 2008

Black bin bag discovered by Frimley Green resident.

Bag contained patient documentation from Derriford Hospital plus personal documentation relating to a current member of the military medical staff at MDHU Frimley Park who had recently served at MDHU Derriford. Documents related to NHS patients treated at Derriford.

March 2008

A computer server holding medical records was lost during transfer from a NATO unit in Lisbon, Portugal to the UK.

Medical records for up to 7,000 individuals.

April 2008

Theft of Defence Dental Service laptop from RAF Halton between 27 April and 1 May 2008.

Contained 300 personal records (these did not contain sensitive personal data as defined by the Data Protection Act).

May 2008

Privately-owned USB memory stick lost by junior Army officer found on floor of night club in Newquay. USB stick returned to MOD.

Exercise instruction for an adventurous training exercise conducted by the officer's platoon and some personal information.

June 2008

3 laptops stolen on EDS premises between 10 June 2008 and 13 August 2008.

Laptops fully encrypted so no information compromised.

August 2008

Computer server crash at Celle Medical centre in Germany led to accidental destruction of medical records. Subsequent action to restore from back-ups exposed failure of backup process at this medical centre (but not others).

Medical records for 1.150 individuals (servicemen and their dependants)

August 2008

Theft of 3 USB portable hard drives from secure computer facility at RAF Innsworth between 22 August and 17 September 2008.

6.2 million documents containing an archive of RAF personnel information.

October 2008

Laptop stolen from Army foundation college at Harrogate which had been used for making local passes for junior soldiers.

Photographs and limited personal details for 450 junior soldiers

October 2008

Loss of portable hard disk from EDS hook

Data of the same type as January 2008 TAFMIS laptop loss on 1.7 million recruits and potential recruits.

Departmental Manpower

Mr. Jeremy Browne: To ask the Secretary of State for Defence how many (a) special advisers and (b) press officers have been employed by his Department in each year since 1997-98; and at what cost in each year. [239074]

Mr. Kevan Jones: There are two special advisers currently employed in the Ministry of Defence, of which one is within pay band 2 and the other within pay band 3 as shown:

Pay bands for 2008-09 £

Scheme ceiling


Pay Band 4

87,651 to 105,285

Pay Band 3

65,529 to 101,737

Pay Band 2

51,443 to 68,242

Pay Band 1

39,756 to 53,321

Since 3 May 1997, no more than two special advisers have been in post at any one time.

Currently, there are approximately 108 press officers employed across the Department (as recorded in the Chief Office of Information's White Book) of which 36 are within the central MOD media and communications unit or regional defence press officer network.

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