The Committee requested an update on the progress
made in implementing the recommendations of Mr Tony Hall's Report
on the media's access to the Royal Navy and Royal Marines personnel
detained by the Iranians on 23 March 2007.
The detailed Action Plan, in the same format
as has been seen previously by the Committee, is attached (annex),
with progress (as at 26 November) detailed against each recommendation;
it will be noted that each action has a two-star official accountable
to the Permanent Secretary for its delivery.
To ensure the closest possible involvement of
military expertise in the decision processes, the three single
Service Assistant Directors of Public Relations, each of whom
already has a direct responsibility to their respective single
Service Chief of Staff, have now been given formal responsibilities
for news issues, working to the Director of News. The one-star
military Director of Public Relations is routinely consulted as
well. In addition, the military component of the Defence Press
Office is being strengthened as part of a general increase in
its capacity: rising from 3 military and 18 civilian press officers
(ie 14% uniformed), to a planned 6 military and 21 civilians (ie
23%).
With regards to the issue of the payments to
serving personnel, we have clarified our regulations regarding
public communication and contact with the media, both for military
and civilian personnel within Defence. In particular, we have
made clear that payment is not acceptable when individuals are
speaking or writing about their work or experience derived from
their service. The necessary Defence Instruction was issued at
the beginning of August, and will be reinforced by revised Queen's
Regulations. These are in the process of being issued and this
will be completed early next year. Revised civilian regulations
were published in October.
The Committee will also wish to be aware that
this work was discussed with Mr Tony Hall on 9 November. He was
very content with the direction being taken and the progress being
made in implementing his recommendations.
We are beginning this month a series of exercises
and workshops to test and adjust the procedures against potential
scenarios, and ensure that they are understood and applied.
As requested by the Committee, this note has
been seen and agreed by the Chiefs of Staff.
Serial | Recommendation
| Actions | Owner
| Target Date | Progress
|
1 | Regulations and Guidance
| | | |
| a. Serving personnel (military and civilian) should not accept payments for talking to the media or the public about their work
| Amend Queen's Regulations to ensure robust and enforceable policy. Include a clause to remind personnel of their responsibilities not to disclose confidential information and to maintain operational security
| Director General Media & Comms (DGMC)
Director General Service Personnel Policy (DG SP Pol)
Director General Civilian Personnel
(DGCP)
| 31 Oct 07 | Revised text produced and in process of being issued, to complete early 2008. Action complete.
|
| | Amend Statement of Civilian Personnel Policy to ensure robust and enforceable policy. Include a clause to remind personnel of their responsibilities not to disclose confidential information and to maintain operational security
| DGMC
DGCP
DG SP Pol | 30 Sep 07
| Revised text published on 1 Oct. Action complete.
|
| | Amend DCI 200/2004. To cover issue of payments for publishing books and articles which fall outside individual work responsibilities and are completed using their private time and resources
| DGMC
DG SP
Pol
DGCP |
15 Aug 07 | Revised instruction (DIN 03-006) issued 8 Aug. Action complete.
|
| | Discuss with the Cabinet Office whether the Civil Service Management Code requires updating
| DGCP | 31 Oct 07 | Cabinet Office advise that they intend to include text saying that Civil Servants should not accept fees for communicating in public or to the media about matters related to their jobs. Action complete.
|
| b. Consider policies to deal with the use of mobile phones, blogs, e-mails and social networking sites
| | DGMC | 30 Sep 07
| New rules have been agreed and reflected in revised DIN. Action complete.
|
2 | Future Handling of such Incidents
| | | |
| a. Total clarity required over where the lead for media handling aspects should lie and the responsibilities of those in supporting roles
| Standard Operating Procedures required |
DGMC
DG Op Pol | 19 Oct 07
| Standard Operating Procedures (SOP) produced and promulgated on 1 October. Action complete
|
| b. Detailed early contingency planning is required for media handling ensuring that adequate time is allowed for debriefing, welfare issues and preparation. More deliberate and collective consideration needs to be given to the issues and sensitivities involved
| | | | Covered by new SOPs
|
| c. DGMC need to be represented at all key meetings.
| | | | Covered by new SOPs
|
| d. Maintain momentum of key meetings right through to the conclusion of the episode
| | | | Covered by new SOPs
|
| e. Daily meetings to consider specifically the media handling aspects
| | | | Covered by new SOPs
|
| f. Provide clear guidance to families. Bring them together at an early stage to give them clear advice and to ensure that they maintain a unified approach and prepare them for the media attention they will receive
| Include in Standard Operating Procedures and provide separate guidance for issue to families
| DGMC | 19 Oct 07 | Covered by new SOPs
|
| g. Involve Press Complaints Commission at an early stage to help protect families
| | | | Covered by new SOPs.
|
| h. A clearer policy on the naming of individuals and their families
| Update internal MOD policy.
Update `Green Book' guidance on not releasing family details of personnel held hostage
| Personnel Director/Info-XD
DGMC | 12 Oct 07
31 Dec 07
| Policy advice submitted to PUS. |
3 | Media Shielders |
| | |
|
| a. Consider whether the MOD has sufficient numbers of adequately trained media shielders to draw on in extreme circumstances
| | DGMC
Front Line Commands
(FLCs)
| 15 Oct 07 | Review complete and recommendations agreed. MOD has sufficient media shielders. A set of common standards have been established which are reflected in SOPs and will be incorporated into the training delivered to media officers. Action complete
|
| b. Consider roles and responsibilities of the Visiting Officers and media shielders including whether the two groups should come under a single chain of command
| | DGMC/PJHQ
ACDS(Ops)
FLCs
| 15 Oct 07 | As above. |
4 | MOD Press Office |
| | |
|
| a. Consideration should be given to strengthening the MOD Press Office both in terms of absolute numbers and in terms of experience and expertise they can draw on.
| Review Press Office roles and responsibilities
| DGMC | 30 Sept 07 | Single Service ADs in D Def PR, in addition to responsibilities to Chiefs of Staff for reputation issues, now also responsible to D News for news media issues. 3 additional military personnel to be transferred into press office from D Def PR. Assistant Director Media Ops made responsible for crisis management planning across DGMC. Additional planning and press office staff being recruited.
|
| b. The Press Office element of DGMC needs to draw more heavily, routinely and consistently on high level expertise and advice from the Services
| | | 31 Dec 07
| See above. SOPs include requirement for D News staff to consult other expertise in DGMC.
|
5 | The Relationship between the MOD/Armed Forces and the Media
|
| a. Examine ways of improving the relationship between the MOD and the Media to rebuild trust and to improve the MOD's ability to bring the media into its confidence in situations of this kind
| | DGMC | 30 Sep 07
| Event at RUSI on 10 Oct to discuss how to improve working relationships. Background briefings re-established. Greater face to face engagement with media at all levels, including IO and SIO on specific subject areas: ongoing action
|
| b. Investigate possibility of having an informal group of experienced media figures who could be taken into the MOD's confidence in sensitive situations and provide advice on handling
| | DGMC | 31Oct 07
| Will be taken forward on an informal case by case basis through bodies such as the Society of Editors. Tony Hall content with this approach. Action complete.
|
| c. MOD to consider calling on the Press Complaints Commission to provide training to its media shielders
| | DGMC
FLCs |
31 Dec 07 | PCC has agreed to provide briefings to DGMC staff on PCC and in Media Officers Training. Action complete.
|
| d. Consider how the MOD could help to build up specialist knowledge within the media about Defence and the Armed Forces
| | DGMC | 30 Sep 07
| Background briefings for Editors and other senior media reps being arranged. Options to show work and equipment of Armed Forces being explored (eg FOST Thursday War, Warminster Firepower Demo) being pursued. Action complete.
|