Select Committee on Environment, Food and Rural Affairs Minutes of Evidence


Memorandum submitted by the Department for Environment, Food and Rural Affairs (Defra Priorities 04)

DEFRA PRIORITIES—QUESTIONS FOLLOWING HELEN GHOSH'S EVIDENCE ON 30 APRIL

  Thank you for your letter dated 13 May 2008 setting out the further information requested following the evidence hearing on 30 April 2008. Please see my responses below with the request in italics. I hope the Committee will find this information helpful. If there are any further questions, please let me know.

Helen Ghosh

Permanent Secretary

Department for Environment, Food and Rural Affairs

6 June 2008

QQ 225-231—DEL BUDGET

The exchanges on 30 April questioned a gap of £155 million between the Spring Supplementary Estimate forecast DEL for 2007-08 (£3.818 billion, comprising £2.929 billion resource Del and £889 million capital DEL), and that in the Supplementary Budget information (£3.973 billion, comprising £3.063.1 billion Resource DEL and £909.7 million Capital DEL). Some of this difference is, we believe, accounted for by the presence of the Forestry Commission's spending in the latter figure. Please can the Department confirm this?

  The exchanges on 30 April questioned the gap between the Spring Supplementary Estimate (SSE) Budget DEL for 2007-08 and the Forecast DEL in the Supplementary Budget Information (SBI). Budget DEL is the maximum a department is allowed to consume in a year as set by the Main Estimate and only normally changed via a Supplementary Estimate[1]. Forecast DEL is our best judgement at any point in the fiscal year as to where we think we will end up by the end of the year. Forecast DEL is updated monthly onto the Treasury COINS system. The SSE does not include a Forecast, as the original exchange on 30 April understood. So the £155 million is the gap between the Budget DEL and the Forecast DEL.

  The Department confirms that £89 million of the £155 million gap between the SSE Budget DEL and the SBI Forecast DEL relates to the Forestry Commission. The balance of £66 million reflects Defra's worst case forecast out-turn for the year which as made in February when the data in the Treasury system (COINS) that produces the SBI was frozen.

  Since the time of that forecast, the Department has continued to manage down the likelihood of any overspend such that by the time of the Select Committee session, we were confident that the most likely out-turn was no overspend and this remains the case. We now wait for the completion of the audits of the Department's resource accounts and those of the Non-Departmental Public Bodies that are part of our DEL Budget before confirming the final outcome.

  The Forestry Commission is not included in Defra's SSE as in 2007-08 the Commission had its own completely separate Estimate. From 2008-09 the Commission is part of Defra's Estimate (albeit on a separate Request for Resources). As part of the preparation of the 2008-09 Defra Main Estimate (but after the SSE work was completed) the reporting structure within the Treasury system was updated by them to include the Commission. As the Treasury system can only hold one reporting structure at any time, this meant that the SBI tables included the Commission for all years.

ADDITIONAL QUESTIONS

As noted above, the Supplementary Budget Information published on 22 April showed total DEL for 2007-08 of £3.973 billion. The Main Estimate 2008-09 (HC 479, page 479) and the Main Estimate Memorandum (page 4) also of 22 April showed total DEL as £3.913 billion: £3.022 billion Resource DEL and £891 million capital DEL. Please could Defra explain the £60 million difference between the two total DEL figures?

  The SBI 2007-08 data is a Forecast whereas the 2007-08 column in the 2008-09 Main Estimate is the Provision, which is another general name for Budget. Provision does not mean provisional out-turn and so does not mean Forecast. As both sets of figures include the Forestry Commission, the difference of £66 million is the Forecast overspend against Budget for Defra mentioned above less the Forecast underspend against Budget for the Forestry Commission of £6 million.

The Main Estimate 2008-09 states a provisional budget outturn for financial year 2007-08 of £3.913 billion (HC 479, page 479). Figures published at the time of the Treasury's Comprehensive Spending Review announcement last year (CM 7227, page 244) stated a total budget for 2007-08 of £3.508 billion. Please could Defra explain, and thereby reconcile, these figures

  The Main Estimate 2008-09 total for 2007-08 of £3.913 billion is not the provisional budget out-turn (ie it is not the Forecast) but is the final Provision or Budget for the year. The reconciliation between the two Budget figures is best summarised in the following table and then explained further below:


£ billion

2007-08 Budget published within CSR07
3.508
Add back depreciation
0.171
Add back time limited items in budget for 2007-08
0.214
Add net increase to Forestry Commission's Budget in their Winter Supplementary Estimate 2007
0.012
Add net increase to Defra's Budget in the Winter Supplementary Estimate 2007
0.008
2007-08 Budget per the 2008-09 Main Estimate
3.913


  The total Budget for 2007-08 in the Comprehensive Spending Review (CSR07) was shown net of £171 million of depreciation. This is because the Capital part of the total Budget includes capital spending and so including the depreciation of those assets would lead to double counting. The figure quoted from the 2008-09 Main Estimate does not exclude this depreciation.

  The figure quoted from the CSR07 settlement is the baseline budget for 2007-08 for CSR07 purposes and so excludes £214 million for those items in the 2007-08 Budget that were limited to 2007-08 only and so did not form part of the negotiations for the CSR07 years. This is normal Treasury presentation. The time limited items were:


£ million

Fuel Poverty
105
Carbon Trust
20
Disallowance provision
67
Household energy
5
Transfer to DfID
5
Headcount reduction
11
214


  The remainder of the difference is £20 million which consists of the net increases to the budgets of the Department (£8 million) and the Forestry Commission (£12 million) in their 2007-08 Winter Supplementary Estimates which were completed after the CSR07 report was delivered. Defra did not seek an increase to their Budget in their Spring Supplementary Estimates for 2007-08 and the Forestry Commission did not request a Spring Supplementary Estimate at all.

Q 282—BEES

Please set out what Defra is doing to deal with the threats of disease in bees

  The primary focus for Bee Health policy is to agree a strategy, in order to identify priorities both for the programme work and for research.

  A draft strategy has been published for public consultation; comments have been invited by 29 August. Preparation of the draft strategy included extensive discussions with interested parties in the beekeeping sector, including the British Beekeepers' Association (representing hobbyist beekeepers) and the Bee Farmers' Association (which represents the relatively small number of commercial beekeepers).

  Once agreed the Bee Health Strategy will help determine priorities for action under the Bee Health Programme, particularly in respect of control of diseases.

  The Strategy will help to define who is primarily responsible for taking action, whether this be the government, the Bee Health Inspectorate or individual beekeepers. The draft strategy provides direction and focus for future work on honey bee health. Once the strategy has been agreed, in the light of public consultation, we will prioritise resources as necessary to tackle the agreed priority activities. It is important for beekeepers' representatives fully to engage with the development and implementation of the strategy.

  A recurring feature of discussions is the need for a strong education programme, to raise beekeepers' awareness of pests and diseases and their abilities to control them. This applies as much to newly emerging threats such as the exotic species Small Hive beetle or Tropilaelaps mites, as it does to Varroa. Although the Varroa mite (Varroa destructor) is no longer listed in legislation and is therefore no longer subject to statutory control, it remains a major problem for beekeepers. Bee inspectors have continued to give advice on management of Varroa both in visits to individual beekeepers and in the training courses they run, often in association with local beekeeping associations. Varroa can only be controlled by individual beekeepers, by following advice on treatment, both with chemicals and through appropriate hive management techniques. The draft strategy discusses the priority which should be given to Varroa as well as other problems.

Colony Collapse Disorder

  Colony Collapse Disorder (CCD) is a generic term adopted to describe the high level of colony losses that has occurred in recent years in the USA. The cause is under investigation; a suite of possible causes is being considered, ranging from stress caused by the substantial distances over which commercially-kept honey bees are moved for pollination of crops across the continent, to pesticide impact. High levels of Varroa are indicated, along with viruses such as Israeli Acute Paralysis Virus, which has emerged as a common factor. Losses in the USA are reported as 31% last year and 36% this; these were confirmed in a video conference with US experts on 13 May.

  In the UK the term CCD has been used by the Press and by beekeepers seeking an explanation for their own losses. The National Bee Unit investigates reports of higher than normal losses, but in many cases they find that losses are due to the incorrect application of Varroa treatments by beekeepers or other failures to manage hives correctly. There has been a gradual rise in the percentages of winter colony losses since 2001; this is thought to be due to the increase in resistance to some Varroa treatments, partly as a result of overuse of these treatments, for example when the Varroa numbers are below recommended thresholds.

  2008 has seen higher numbers of colony losses reported by beekeepers. On 14 May 23.3% of colonies inspected had been found dead, compared to 17.6% on the same date in 2007 (although on a smaller number—4,500 compared to 7,600—because of the late spring and therefore the start of the inspection programme). The figure is inevitable skewed because it reflects problems reported to inspectors. The overall loss figure for the calendar year 2007 was 11.7%. Experts believe that these are the consequence of the build-up of viruses and other problems when the bees were confined to their hives for long periods during the wet summer in 2007, which also meant that they were unable to build up resources to carry them through the winter. Weak colonies are more likely to succumb to Varroa infestations. The situation was exacerbated by the long cool spring in 2008. If beekeepers did not compensate by providing additional feed, colony loss was more likely. In contrast, the recent hot weather in May has allowed healthy colonies to flourish.

Funding and Resources for the Bee Health Programme

  The National Bee Unit is located in Defra's Central Science Laboratory (CSL). Defra's Plant Health Division has had policy responsibility for the Bee Health Programme since 1 April 2006 and provides funds to CSL through a Memorandum of Understanding. By making adjustments elsewhere within its operation CSL have managed to maintain funding for the NBU for the Bee Health Programme at the same level, £1.3 million, for some years. Because of the erosion of inflation there has had to be some prioritisation within the Bee Health Programme in order to maintain inspector numbers.

  Given the higher level of reported colony losses this year, accompanied by an increase in imports of queen bees to allow beekeepers to replace lost colonies, further resources of £90,000 have been allocated to the National Bee Unit. This will allow for an increased level of import inspections, additional bee colony inspections and increased diagnostic work at CSL.

Research

  Commissioned research specifically for honey bee health has averaged around £200,000 for at least five years. In addition, honey bee health benefits from various other Defra-funded research activity, so that in 2008-09 total expenditure is close to £390,000.

  Projects include:

    —  Assessing the effectiveness of the shook swarm method for controlling European Foul Brood.

    —  Development of a monitoring system for the small hive beetle.

    —  The taxonomy of UK and exotic honey bee viruses: a molecular approach.

    —  Research on bee pests and diseases in support of policy: Novel control methods for the notifiable bee pest and diseases—Small hive beetle and European foulbrood.

    —  Streamlining honey bee diagnostic services.

    —  Defra Biosecurity chip, project to develop detection system for viruses including bee viruses.

    —  Quantifying the value of ecosystem services: A case study of honeybee pollination in the natural environment.

Q 285—PET FAIRS

Please indicate when the regulations on pet fairs under the Animal Welfare Act will be published and come into force

  We have recently completed a review of animal welfare activities for the year ahead. Lord Rooker wrote to Mr Jack on 20 May to explain that our planned activities for 2008/09 include:- publication of information leaflets for the public and police on the dangerous dogs' regulation; regulatory controls on greyhound race tracks; completion of the circus regulation feasibility study which, on reflection, Ministers consider is an area where we need to give further careful thought; regulation of web-screened animal fights, and subject to competing demands on resources, work to improve equine welfare. We will also continue to work on codes of practice for cats, dogs and game birds and begin work on a code of practice for primates. The planned activities reflect those areas where there has been most concerns raised in Parliament. Regulations on pet fairs are not as high a priority and no date can be given for when this area of work will be pursued.

Background note

  When the then Animal Welfare Bill was introduced into Parliament in 2005, it was the Government's intention to review the legislation regulating the selling of pet animals soon after the Bill had received Royal Assent and had come into force, as part of a series of secondary legislation to be made under the new Act.

The main reason for pet vending being considered a priority was the need to address the issue of pet fairs in relation to the Pet Animals Act 1951 (the legislation that regulates the selling of pet animals for business purposes). There was some uncertainty as to whether pet fairs could or should be licensed by local authorities under the 1951 Act in the same way as pet shops are.

  However in 2006, while the Animal Welfare Bill was progressing through Parliament, the High Court made a judgment on a Judicial Review about the issuing of a licence, under the Pet Animals Act 1951, to the organisers of a pet fair. One of the findings from the Judicial Review was that local authorities could not issue licences under the 1951 Act to organisers of pet fairs, where these events involved the sale of animals, as part of a business, to members of the public. Thus, the High Court judgment removed the urgency to review the 1951 Act.

  It was also evident from the debates on the Animal Welfare Bill, that Parliament did not consider the selling of pet animals to be an urgent priority (in part because of the High Court judgment). Instead, Parliament considered that other issues such as the use of wild animals in circuses and the welfare of racing greyhounds to be more urgent.

Q 314—DEFRA STAFFING

Please set out the numbers of people (broken down by grade) in the different divisions within Defra's headquarters

  Please see attached Excel spreadsheet. (Annex A)

Q 345—RPA STAFFING

How many agency staff are there in the RPA, and what was is highest that number has been (and when was it)?

  The number of employment agency staff at 1 May 2008 was 461 Full Time Equivalents (some are part-time so FTE is the best measure). The highest number of employment agency staff was 1,406 FTEs during October 2006.

QQ 332 AND 346-9—COST AND RESPONSIBILITY SHARING

The Permanent Secretary stated that Defra had not factored any cost-sharing into CSR 2007 plans for a £120 million reduction in the animal health budget. Given that, please explain further the statement on page 245 of the CSR that £121 million would be saved by increased sharing of responsibility for animal health and welfare with the industry, including further utilisation of cost sharing mechanisms

  As I previously explained to the Committee, we currently anticipate that some two thirds of our net cash releasing savings for animal health required under our CSR07 Settlement will be achieved through efficiency gains. The remainder will be met through a combination of actions including cessation of activities, transfers, cost sharing and charging. All of these actions are achievable under the existing animal health and welfare legislative framework and are in no way dependent or directly linked to the work being undertaken as part of the wider Responsibility and Cost Sharing Agenda for Animal Health and Welfare.

  The Responsibility and Cost Sharing agenda, which forms a separate and distinct programme of work within the Department, is central to the delivery of the vision set out in the Animal Health and Welfare Strategy for Great Britain 2004. The aim of the Programme is to make joint working between industry and government a reality: with joint decisions on how to prevent, control and eradicate animal diseases using jointly provided resources. The partnerships involved in tackling last years Avian Influenza, Foot and Mouth and Bluetongue disease outbreaks, are excellent indications of how industry is able and ready to take on greater responsibility and play an active role in managing disease risks as well as bearing a fairer share of the associated costs. The Government wishes to develop and strengthen this partnership and embed it in new arrangements and plans to consult on specific proposals later this autumn on how responsibility and costs for animal health might be shared in the future. Primary legislation will be necessary to effect how animal diseases are controlled and funded in the future, although we do not envisage any such legislation coming into force before 2010-11 at the earliest.

Q 355—WASTE IMPLEMENTATION PROCUREMENT PROJECT

The OGC tables show that the financial savings for the "waste implementation—procurement project" were £102 million (29%) below target by the end of December. Why has progress in this area been so slow? Was the £102 million shortfall delivered by March 2008?

  The Waste Implementation Programme efficiency gains derived from data reported by Local Authorities for the Environmental Services workstream in their Annual Efficiency Statements. In the earlier part of the SR04 period these consisted of a report in July, reporting the gains achieved by all authorities in the preceding financial year, and a mid-year update provided each November by a selection of authorities, reporting gains in the preceding half year. This process enabled progress to be updated twice each year. To reduce the reporting burden on local authorities, OGC and CLG decided that the mid-year update in November 2007 need report only the total gains made by each authority, without breaking this down by workstream. As a result, Defra has not been able to update progress made in 2007-08. Forecasts are based on those made in July 2007 and assume a steady progress throughout the year.

  The target for sustainable efficiency savings arising from waste management and street cleansing is £299 million per annum. The figure for progress to the end of March 2007 has been modified upward from the £245.2 million in the OGC Quarter 3 data to £248.4 million. For the reasons set out above, no further progress has been reported to December 2007. The current position is therefore £50.6 million short of the target. Local authorities forecasted that they would achieve total gains of £101.8 million for 2007-08, giving a total of £347 million which exceeds the target by £48 million.

  We expect these gains to be confirmed by local authorities in their Annual Efficiency Statements due for submission in July 2008.

Q 357—VALIDATION OF EFFICIENCY GAINS

How are Defra's efficiency gains externally validated? When did the National Audit Office last review the EFRA reported efficiency savings and what conclusions or recommendations did they make? When will the National Audit Office review the final outturn against the SR2004 efficiency targets?

  Efficiency gains for local authority savings are subject to external scrutiny from the Audit Commission.

  Defra's own efficiency savings have been subject to internal challenge by the programme team's account managers and the process for collecting data has been the subject of a review by our Internal Audit Division.

  Our approach to validating Executive Agency efficiency data collection was the subject of scrutiny by NAO as part of a wider review of OGC's cross-government efficiency programme. Progress on delivery of Gershon efficiencies was the subject of a robust biannual moderation by OGC throughout the life of the programme. The Efficiency Programme has been the subject of three OGC Gateway Reviews and all recommendations have been actioned. No recommendations pertaining to our process for validating data quality were made.

  We would expect any further external validation of the efficiencies we have claimed to be made by NAO commissioned by OGC once all data has been received and reported. Taking account of various lags in data collection and validation, OGC expect this to be the end of October 2008.

Q 370—REVIEW OF EXTERNAL KNOWLEDGE CAPABILITY

When will Defra publish the conclusions of Defra's project to assess its external knowledge capability, on which the Science Advisory Committee is advising it? (see SAC (07) 08, 14 October 2007) What can Defra tell us at this stage about the review's main conclusions and budgetary implications?

  Partly in response to the recommendations of the House of Commons Science & Technology Committee inquiry into Research Council Institutes, and partly due to operational need, Defra initiated an assessment of its strategic knowledge capabilities in October 2007. For the purposes of this assessment, strategic knowledge capabilities are defined as elements of the research base (expertise, facilities, data sets etc) that provide evidence or advice critical for Defra's mission and that, if removed, would require substantial cost or time to re-establish.

  The purpose of the work is to provide Defra with a clear assessment of its current and likely future strategic knowledge capability requirements and how well these are currently being provided. Defra needs to ensure it maintains those capabilities which are central to providing critical advice and evidence for its policies and operations. The assessment will be used to:

    —  enable informed strategic discussions with major evidence partners such as the Research Councils regarding the sustainability of key aspects of the research base;

    —  directly inform the departments own longer term evidence investment plans; and

    —  if necessary drive changes in the way such capabilities are supported by Defra

  Arthur D Little (ADL) Consultancy have been contracted through open competition to undertake this assessment, and will provide this to Defra in the summer (currently estimated to be July 2008). The project has slipped by a couple of months due to the need to ensure strategic linkage with a related assessment of UK land-based capabilities being led by the BBSRC. Defra and the BBSRC have been collaborating closely over the two related assessments and will continue to work together (and with other major partners such as NERC and ESRC) as the results emerge.

  There are currently no provisional findings from the review (these will likely emerge in June). The assessment will not make budgetary recommendations. It will be for Defra to determine what budgetary decisions to take as part of its broader evidence investment business planning, in light of the messages from the assessment.

  The project has been scrutinised and challenged throughout by a sub-group of Defra's Science Advisory Council, SAC-C. The Science Advisory Council is an independent, non-departmental public body providing expert advice on science policy and strategy to the Defra Chief Scientific Adviser.

Defra's Evidence Programme

  The Defra Chief Scientific Adviser, Professor Bob Watson, is currently leading efforts to improve how Defra strategically manages and uses evidence. These efforts are mainly being directed through Defra's new Evidence Programme, which was formally established in April 2008. Key elements of this programme, including the development of an Evidence Strategy, were recently explored at a major workshop with key Defra staff, colleagues from the Environment Agency and Natural England and members of the Science Advisory Council. The Science Advisory Council will continue to play a role in advising and challenging Defra on this programme.

  The assessment of strategic knowledge capabilities outlined above is just one component of the Evidence Programme and the results of the assessment will inform the departments new Evidence Strategy (a key product of the Evidence Programme).

Defra/Research Council Collaborative Centre of Excellence on Natural and Environmental Risk

  Helen Ghosh and Bill Stow referred to a risk research centre in response to questions 368-370. The Collaborative Centre is to be jointly funded by Defra, EPSRC, ESRC and NERC. A total of £1.2 million is available over three years from 2008, with each partner providing £300k.

  The mission of the Centre is to facilitate the provision of world-leading knowledge, understanding and managing of risk to provide an evidence base to inform policy development by Defra and other policy makers.

  The sponsors are currently in the process of selecting a winning bid. Full proposals are due by the end of May and will then be subjected to expert peer review. A final selection panel will take place at the end of July and it is hoped that a grant to the successful applicant can be issued over the summer, with the director ready to work with Defra from October 2008.

ADDITIONAL QUESTIONS ON THE OGC EFFICIENCY REPORTS

OGC guidance [Signing off efficiency data returns] states that there must be "Ministerial or Permanent Secretary sign off" for efficiency data reported in the Budget or Pre-Budget Report. The same guidance (Annex 2) refers to points to consider before signing-off efficiency gains, which include:

—  Quality of service: departments must have quality measures in place and assessments against them must demonstrate "no reduction in service quality"

—  Data assurance: are controls in place and operating as intending to ensure the completeness, accuracy and validity of data during collection, processing and reporting; where sample data is used, has assurance been gained that the data are representative; where data have come from external sources have clear guidelines been issued; where data have come from an external provider, what steps have been taken to confirm the provider's data is fit for purpose; are processes and controls clearly documented; are staff adequately trained in the operation of systems; are responsibilities for operating controls clearly allocated?

Please describe how these requirements were satisfied by Ministers or the Permanent Secretary for the £603 million financial efficiency savings published in table 2.1 of the document 2004 Spending Review: efficiency progress to December 2007 published alongside the 2008 Budget Report

  The Efficiency Programme Office was established to ensure that the efficiencies that Defra agreed as part of the 2004 spending review were delivered. A further role was to ensure that performance and quality standards were not compromised where efficiencies were being delivered. Each initiative within the Efficiency Portfolio adopted appropriate metrics for assuring that quality and performance standards were not compromised in the generation of efficiency.

  This aspect was monitored in a number of ways including output levels, customer satisfaction surveys, internal and external audits, achievement of Public Service Agreement targets, and corporate Balanced Scorecard measures.

  Examples of the listed approaches are set out below:

    Environment Agency—Environment Agency Corporate Balanced Scorecard. Performance data subject to EA audit and checked by Efficiency Account Manager.

    Veterinary Laboratories Agency—was subject to an independent science audit, in September 2007, as part of Defra's Quinquennial Science Audit Programme. The audit examined the quality and value for money of the Agency's science as well as the scientific outputs over the last five years. In their report VLA was acknowledged as a "recognised centre of excellence".

    Procurement—a quarterly Value for Money report was produced and validated by Account Managers.

    Most of the agencies conduct an annual Customer Satisfaction Survey as a requirement of the ministerial targets set for them. The surveys are sent to a cross section of customers to get a representative view and a numerical scoring system is used to collate the responses. The results are then published in their annual reports.

The OGC efficiency reports show that while the executive agencies were 20% (£9 million) ahead on their overall financial savings target by the end of December, efficiency projects run by corporate services in the centre were some 9% (£15 million) below target. Why have central services been slower to deliver? Were the shortfalls in efficiency savings in central service projects delivered by the end of March 2008?

  The savings that were forecast for a number of corporate areas in the centre were end loaded towards March 2008 and we can confirm that they were delivered by end March 2008. The savings include procurement which was a major contributor to the savings from the centre.

Please supply the Office for Government Commerce [OGC] efficiency reports submitted by Defra to the Treasury for the period ending March 2008

  Reports attached. (Annexes B-E)

Department for Environment, Food and Rural Affairs

June 2008




1   An increase in non-voted DEL Budget can be dealt with by Ministerial Written Statement but this would be rare. Back


 
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