---

15 July 2009 : Column 516W—continued

Departmental Data Protection

Jenny Willott: To ask the Secretary of State for Health what databases which will be managed by his Department or one of its agencies and which will contain personal information are (a) under construction and (b) expected to go live in each of the next five years; and if he will make a statement. [286504]

Phil Hope: Planned application developments which will contain personal information on members of the public or departmental staff are summarised in the following table. Year relates to expected year of implementation.

Any personal data stored on the Department's databases are subject to the Data Protection Act and to our own, internal data protection policy.

Following the publication of the cross government data handling review in June 2008, new projects and programmes that hold significant amounts of personal data are obliged to conduct privacy impact assessments.

15 July 2009 : Column 517W

	Year	Database	Description
	2009-10	Hospitality Reporting	Staff hospitality details and declarations of interest
	2009-10	Public Bodies	Data on the membership of all the Department's sponsored public bodies
	2009-10	Third Sector Funding	Grant applications and award monitoring process
	2009-10	The National Pandemic Flu Service	Pandemic flu information management system
	2011-12	Electronic Exchange of Social Security Information (EESSI)	Details of medical treatment received while abroad and evidence of entitlement. System to be jointly managed with Department for Work and Pensions and Customs and Revenue
	n/k	e-Directory	Contact details for departmental staff and external contacts. Under consideration, but on hold; likely to be implemented sometime within the next five years
NHS Choices	n/k	Contact management system	Information on service providers who support the NHS Choices programme. Timing uncertain but likely to be in the next two years
Medicines and Healthcare products Regulatory Agency (MHRA)	MHRA are not developing, and have no plans to develop, any databases containing personal information in the next five years
NHS Purchasing and Supply Agency (PASA)	PASA are not developing, and have no plans to develop, any databases containing personal information in the next five years
NHS Connecting for Health	There are a number of programmes which are either in the planning or initiation phase. The datasets for these programmes will be developed as a consequence of the detailed analysis within each specific programme and it is, therefore, not possible to provide the requested detail at this stage. NHS Connecting for Health operate a comprehensive Information Governance programme with which all programmes must comply. The specific detail of future datasets will be submitted to the Information Standards Board for review and evaluation at the appropriate time within each programme

Jenny Willott: To ask the Secretary of State for Health how many (a) attempts and (b) successful attempts were made to gain unauthorised access to each (i) database and (ii) ICT system run by his Department in each of the last five years; and if he will make a statement. [286545]

Phil Hope: We are aware of only one attempt to gain unauthorised access to departmental databases or information and communication (ICT) systems in each of the last five years. A web page defacement resulted in a website page being altered without permission. There was no data loss, nor were any sensitive files compromised.

Unauthorised access
	Attempts		Successful attempts
	Databases	ICT Systems	Databases	ICT Systems
2004-05	0	0	0	0
2005-06	0	0	0	0
2006-07	0	1	0	1
2007-08	0	0	0	0
2008-09	0	0	0	0

Departmental Databases

Mr. Watson: To ask the Secretary of State for Health what information databases his Department (a) maintains and (b) uses which do not contain personal information. [284400]

Phil Hope: The Department maintains over 600 internal databases. Many of these are for local use and contain a limited amount of personal data. To provide an up-to-date
15 July 2009 : Column 518W
and accurate list of all maintained databases would require analysis at disproportionate cost. The most significant are listed in the following table.

Databases managed by the Department of Health not holding personal information
Database	Information
Business Management System-(BMS) Financial	Departmental financial information
FIMS	NHS financial information
Refcosts	NHS financial information
UNIFY	NHS statistical data
VAXX	Public Health vaccines data

All databases maintained by the Department are managed in compliance with the Data Protection Act. The categories of data held, and the purposes for which they are used, are detailed in the Department's entry in the Information Commissioner's Data Protection Register. This can be viewed at:

www.ico.gov.uk/ESDWebPages/DoSearch.asp?reg=4295533

The following databases contain personal information. Where the title of the database does not on its own explain its content, a brief note of explanation has been added.

15 July 2009 : Column 519W

Databases managed by the Department of Health holding personal information
Database	Information
Abortion Notifications	Forms required by the Abortion Act 1967
Agenda for Change Prison Service Database	Job evaluation data
Briefing material (LINUS)	The Department's policy lines
Business Management System (BMS)-HR	The Department's Human Resources data
Business Management System (BMS)-Procurement	The Department's procurement data
Certificate of Free Sales	Medical technology company name and address details
Clinical Excellence Database	Medical consultants employed by the NHS in England and Wales, and NHS employers
Contact	Correspondence management system including ministerial correspondence, parliamentary questions, and freedom of information requests
Distribution of Business	Departmental Business Pages
Dignity Champion Database	Dignity in Care
Directors of Estates and Facilities	-
Directory (Internal)	The Department's staff lists
Electronic Staff Record	NHS employees
External Directory	Details of external contact
Extra Care Housing Fund	Bid and award information for Extra Care Housing Scheme grants
Healthy Start Issuing Unit Database	Individuals who may receive financial assistance
Healthy Start Reimbursement Unit	Retailer register for the Healthy Start Scheme
Honours Material	Personal and staffing information
MEDBEN	Medical benefits overseas health claims
Mental Health Service Users Personal Data	Individual casework data under mental health legislation
Modernising Medical Careers	Contacts from Doctors applying for speciality training posts in the NHS
National Child Measurement Programme	Primary school children weight assessment data
National Research Register	Research projects funded by or of interest to the NHS (archived from July 2009)
National Stakeholder Forum Membership and Contacts	-
Nursery Milk Redemption Unit	Day care provider details
Occupational Health Smart Card System	Pre-employment checks of doctors
Payroll	The Department's staff payroll
Personal Medical Services (PMS) Pilots Central Return	-
POPPI and PANSI Registered Users Database	POPPI (Projecting Older People Population Information), PANSI (Projecting Adult Needs and Servicing Information)
Prison Probation Ombudsman (PPO) Death in Custody Reports	-
Private Contact Data for Mental Health Stakeholders	-
PROTOBS	Private Office and Top of the Office Business System
Injury Cost Recovery (ICR) Schemes	Recovery of insurance payments in respect of treatment to accident victims provided by the NHS
Security Vetting Database	Staff clearance details
SHA Very Senior Managers (VSM) Salaries and Performance Markings	Data about managers in the NHS and arm's length bodies

Departmental Electronic Equipment

Jenny Willott: To ask the Secretary of State for Health how many (a) photocopiers, (b) scanning devices and (c) fax machines, excluding multi-function devices, there are in his Department; how many there were in each of the last three years; and if he will make a statement. [286172]

Phil Hope: A managed print service was introduced in 2007, which included the deployment of multi-functional devices, many of which have scanning and fax capabilities and which replaced most of our photocopiers. Prior to the introduction of this service, the Department had 93 photocopiers.

The Department also has local reprographic units on its London estate, which are used for bulk copying. These local reprographic units have a total of nine photocopiers for this purpose.

Historical information regarding the numbers of scanners and fax machines is not held. As at July 2009, there are 179 faxes and 98 scanners on the estate.

Since the managed print service has been introduced no new scanners and four fax machines have been purchased in the last three years.

Departmental Hospitality

Norman Lamb: To ask the Secretary of State for Health whether his Department maintains a record of gifts and hospitality declared by its staff. [286674]

Phil Hope: All staff in the Department are bound by the Civil Service Management Code to declare gifts and hospitality received. A record of these declarations are maintained on the Department's register of interests.

Departmental Manpower

Norman Lamb: To ask the Secretary of State for Health (1) how many persons his Department (a) employed directly and (b) engaged as external contractors to work on press and public relations matters in each of the last five years; and at what cost in each such year; [285465]

15 July 2009 : Column 520W

(2) how many persons his Department's non-departmental public bodies (a) employed directly and (b) engaged as external contractors to work on press and public relations matters in each of the last five years; and at what cost in each such year. [285466]

Phil Hope: The available information is shown in the following tables.

Number of press officers employed by the Department's Media Centre, 2003-04 to 2007-08
	Number of staff
2007-08	28
2006-07	26
2005-06	30
2004-05	30
2003-04	26

---