Revised Green Book and audit of Members' allowances - Members Estimate Committee Contents


PART III OTHER INFORMATION

1. TRANSFER OF ALLOWANCES

BY ALLOWANCE TYPE

Subject to the limits shown below, Members may transfer funds between certain allowances. Prior approval from the Department is not required before authorising a transfer.
FROM
TO
  AOE[4] STAFFING COMMUNICATIONS PAAE[5]
AOE
n/a No limitNo limitNot allowed
STAFFING
Up to 10%*n/aUp to 10%* Not allowed
COMMUNICATIONS
Not allowedNot allowed n/aNot allowed
PAAE
Not allowed Not allowedNot allowed n/a


*The combined amount transferred into the AOE and Communications Expenditure should not normally exceed 10 per cent of the total Staffing Expenditure.

BY ALLOWANCE YEAR

Members may also apply to transfer funds between allowance years. Subject to there being sufficient funds available, up to 10 per cent of each of the following allowances can be carried forward into the following allowance year: AOE; Staffing Expenditure; and Communications Expenditure. In certain cases, an advance can be made into the existing year from the following year's budget.

Members wanting to make use of this facility must notify the Department, providing details of specific spending plans.

2. OTHER ALLOWANCE ISSUES

The allowance year runs from 1 April to 31 March. Providing a spend was incurred during this period, claims may be made against it for a further two months (that is, until the end of May). Generally, claims submitted after this date will not be accepted for payment.

If a Member enters or leaves Parliament part way through the allowance year, the entitlement for each allowance will be calculated on a quarterly basis. For example, if a Member leaves in July (ie during the 2nd quarter), he/she would be entitled to a budget equal to two quarters of each allowance.

3. TAXATION OF ALLOWANCES

Expenditure for which reimbursement is claimed under the provisions of the Green Book should be wholly, exclusively and necessarily incurred for the performance of a Member's parliamentary duties, and therefore deductible from income for tax purposes.

This does not apply to Winding-up Allowance on dissolution to which section 291 of the Income Tax (Earnings and Pensions) Act 2003 applies.

In the case of PAAE, which is an allowance to which section 292 of the Income Tax (Earnings and Pensions) Act 2003 applies, expenditure must be necessarily occurred in staying overnight away from the Member's main home.

HMRC produces a booklet on "MPs, Ministers and Tax" [link]. Different taxation rules apply to different allowances, and different rules may also apply to payments made under each allowance. Members are responsible for declaring any taxable benefit they receive.

4. FURTHER INFORMATION AND CONTACT DETAILS

The current edition limits guidance to the allowances that Members are able to claim to assist then in performing their parliamentary duties.



4  
Administrative and Office Expenditure. Back

5   Personal Additional Accommodation Expenditure. Back


 
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Prepared 15 January 2009