APPENDIX F
EXTRACTS FROM STATEMENTS BY PHIL JONES AND
KEITH BRIFFA CONCERNING EMAIL DELETION
PHIL JONES
"As I have said on a number of occasions
I do delete emails from time to time—this is usually as
part of a regular clear out but sometimes as I go along".
"Most people seem to do the same to keep
their email account manageable and because we are regularly reminded
when storage space on our email system is nearly full".
"There is also an environmental and economic
cost to storing emails so it seems to me that it is not good practice
just to keep everything"
"It would be very difficult to guess what
might be asked for in future so I don't go around deleting emails
just because they might be asked for at some point."
"I have previously confirmed that I have
never knowingly deleted an email that was the subject of an active
Freedom of Information request and neither have I deleted data".
KEITH BRIFFA
"For my part I wish to assure you that
I have not knowingly deleted emails or files that were at the
time subject to a request under FOIA or EIR, and will not do so
in the future".
"I also assure you that I will not suggest
to anyone that they should delete emails or files subject to similar
requests under FOIA or EIR".
"I will use whatever means at my disposal
to encourage greater openness and proactive compliance with FOIA
and EIR within the CRU and the wider University."
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