Conclusions and recommendations
In the report conclusions are shown in bold,
recommendations are shown in bold italics. In this
list, recommendations are shown in italics.
Current open access policy in the UK
1. The
major mechanism through which the UK has achieved its world leading
status (Green open access) has been given inadequate consideration
in the formation of Government and RCUK policies. Neglecting repositories
and consigning them to a relatively minor role in open access
policy is likely to see repository infrastructure, which has been
established through continued public investment, fall behind through
lack of investment and monitoring. (Paragraph 24)
2. We are disappointed
by the Government's conclusion that "development of infrastructure
for repositories will primarily be a matter for institutions themselves",
not least because the Government has spent £225m on repositories
in recent years. We recommend that the Government takes an active
role in working with the Joint Information Systems Committee and
the UK Open Access Implementation Group to promote standardisation
and compliance across subject and institutional repositories.
(Paragraph 25)
Strengthening deposit mandates to increase open
access
3. We
strongly support author freedom of choice between Green and Gold
open access. If implemented, HEFCE's proposals would ensure that
the UK's existing network of repositories was used and monitored
effectively. We commend HEFCE for its considered approach to developing
its open access policy, and support its proposals for the post
2014 Research Excellence Framework, in particular the immediate
deposit mandate as a requirement for eligibility. (Paragraph 29)
4. We recommend
that HEFCE implements its proposals, and maintains the strength
of its proposed immediate deposit mandate in the appropriate institutional
repository as a pre-condition of Research Excellence Framework
eligibility. (Paragraph 30)
5. RCUK should
build on its original world leading policy by reinstating and
strengthening the immediate deposit mandate in its original policy
(in line with HEFCE's proposals) and improving the monitoring
and enforcement of mandated deposit. (Paragraph
31)
Open access worldwide
6. Government
and RCUK should rigorously monitor global take up of Gold and
Green and international developments in open access policy worldwide.
This data should be used to inform both the reconvening of representatives
of the Finch working group in the Autumn of 2013, and RCUK's review
of its open access policy in 2014.(Paragraph
35)
The transition to open access: costs and hidden
costs
7. RCUK
has undertaken to publish data on "how the open access block
grants are being used, specifically the numbers of research papers
which are being made open access through payment of an APC and
the actual APCs being paid to publishers". We recommend that
RCUK also requires data on subscription expenditure from UK HEIs
to establish the impact of its policy on subscription purchasing
and pricing. (Paragraph
41)
Embargo periods
8. We
note the absence of evidence that short embargo periods harm subscription
publishers. We have seen evidence that current UK open access
policy risks incentivising publishers to introduce or increase
embargo periods. This has serious implications for open access
in the UK and the rest of the world. We agree with the Government
that lengthened embargoes are counter to its aim to increase access.
(Paragraph 49)
9. The stated policy
objective of the Government and RCUK is to increase access to
publicly funded research. Long embargoes are a barrier to access.
We recommend that the Government and RCUK revise their policies
to place an upper limit of 6 month embargoes on STEM subject research
and up to 12 month embargoes for HASS subject research, in line
with RCUK's original policy published in July 2012.
(Paragraph 50)
10. Given the importance
of ensuring that UK open access policy does not result in reduced
access in the UK or worldwide, the Government and RCUK must monitor
and evaluate the impact of their open access policy on embargo
lengths imposed by UK publishers. The impact on different subject
areas must also be carefully monitored. That information must
inform future meetings of the Finch Group and RCUK's reviews of
open access policy. (Paragraph 51)
Levels of Article Processing Charges
11. We
conclude that the Finch Report, the Government and RCUK have failed
to assess adequately the existing levels of APCs that are charged
by a range of open access journals, both within the UK and worldwide,
and instead formed a plan of expenditure based on payments to
publishers that, compared to a range of benchmarks including APCs
of the largest "pure" Gold publisher, are rather less
than competitive. (Paragraph 57)
12. We recommend
that the Finch working group commissions an independent report
on APC pricing, which should include average APC prices of pure
Gold journals and hybrid journals, domestically and internationally.
(Paragraph 58)
13. We strongly
support the recommendation of the Science and Technology Committee
of the House of Lords that the Government undertake a full cost-benefit
analysis of open access policy, including the impact on different
subject areas. This analysis must include data to reflect actual
rather than projected costs during the transition period.
(Paragraph 59)
Affordability of APCs for authors and UK research
organisations
14. At
a time when the budgets of research organisations and HEIs are
under great pressure, it is unacceptable that the Government has
issued, without public consultation, an open access policy that
will require considerable subsidy from research budgets in order
to maintain journal subscriptions and cover APCs. Significant
public investment has already been made in institutional repositories,
of which there are 120 in the UK, and they could represent a more
cost-effective and sustainable route to full open access. (Paragraph
63)
15. We are concerned
that the expectation appears to be that universities and research
organisations will fund the balance of APCs and open access costs
from their own reserves. We look to the Government and RCUK to
mitigate against the impact on university budgets. The Government
must not underestimate the significance of this issue. (Paragraph
64)
The shared ultimate goal of full Gold open access
16. The
pro-active stance the Government has taken in the formation of
open access policy is to be welcomed. However, we are of the view
that the Government has failed to communicate effectively that
Gold open access is the ultimate goal at the end of a transition
phase. Because insufficient attention has been given to the transitional
route, the Government has neglected the opportunity to ensure
that costs are constrained, and that institutions and research
authors are convinced of the merits of open access policy. (Paragraph
69)
17. The Government
and RCUK should clarify that Gold open access is the ultimate
goal of, rather than the primary route to, their open access policies.
We recommend that the Government and RCUK reconsider their preference
for Gold open access during the five year transition period, and
give due regard to the evidence of the vital role that Green open
access and repositories have to play as the UK moves towards full
open access. (Paragraph 70)
18. RCUK's current
guidance provides that the choice of Green or Gold open access
lies with the author and the author's institution, even if the
Gold option is available from the publisher. This is incompatible
with the Publishers Association decision tree, and RCUK should
therefore withdraw its endorsement of the decision tree as soon
as possible, to avoid further confusion within the academic and
publishing communities. (Paragraph 71)
Achieving a functional market
19. Both
the House of Commons Science and Technology Committee's 2004 Report,
and the Finch Report, highlighted the fact that VAT currently
applies to e-journals, but not to print journals. This creates
a clear disincentive for online access, and therefore to open
access. Despite this anomaly, the Government has asserted that
it does not consider it worthwhile to pursue a reduction in VAT
rates with the European Union. We disagree, and believe that the
Government should be willing to increase its efforts to remove
or reduce this barrier. (Paragraph 76)
20. If RCUK and
the Government continue to maintain their preference for Gold,
they should amend their policies so that APCs are only paid to
publishers of pure Gold rather than hybrid journals. This would
eliminate the risk of double dipping by journals, and encourage
innovation in the scholarly publishing market.
(Paragraph 77)
21. The evidence
we saw suggested that authors have little price sensitivity when
they choose a journal in which to publish. We recommend that RCUK
amends its policy to allow grant funds to be used for publishing
charges, which is by far the most common model internationally.
This would re-introduce price pressure by prompting authors to
make an informed decision on where to publish. We recommend that
the Government endorse genuine price transparency from publishers
so that it is clear to subscribers which services and costs are
and are not included in the overall subscription price, enabling
subscribers to assess the costs and benefits of purchasing.
(Paragraph 78)
22. We strongly
agree with the recommendations of the House of Commons Science
and Technology Committee and the Finch Report that the Government
should work to introduce a reduced VAT rate for e-journals. Given
the emphasis the Government has placed on the benefits of increasing
open access, the Government should seek a derogation on this point
from the European Commission. (Paragraph
79)
23. We further
recommend that the Government indicates clearly that non-disclosure
clauses should not be included in publishing contracts which involve
public funds. In the first instance, this should be achieved through
dialogue between Government, publishers and universities. If the
use of non-disclosure clauses persists, then the Government should
consider referring the matter to the Competition Commission.
(Paragraph 80)
Licensing
24. We
conclude that the Government must keep an open mind on licensing
requirements until the findings of the ministerial roundtable
are available. The Government should commission independent research
on the implications of the most common licences if necessary.
We believe that authors should be able to choose the licence that
applies to their work, especially during the transitional period
while further evidence is gathered. Mandating the use of a particular
licence should not be prioritised over immediate online access
to findings of publicly funded research, which is at the heart
of open access. (Paragraph 84)
25. We recommend
that the Government reports the outcomes of its further investigations
into licensing to us and communicates them clearly through RCUK
as soon as possible in order to assuage concerns of authors and
their institutions. (Paragraph 85)
26. RCUK should
monitor complaints from authors and/or their institutions about
breach of licensing conditions or inappropriate re-use of content,
consider these at its review of open access policy, and identify
appropriate action if necessary. (Paragraph
86)
Open access, innovation and growth
27. We
believe that BIS must review its consultation processes to ensure
that lessons are learned from the lack of involvement of a broader
range of businesses, particularly SMEs, in the formation of open
access policy. It is particularly important to ensure that future
policies and initiatives (for example Gateway to Research) take
into account the specific needs of the communities they are intended
to serve, to ensure optimum functionality and a more efficient
use of public funds. (Paragraph 91)
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