Seafood and meat exports to the EU Contents

Annex: Paperwork requirements and border checks for exporting meat from Great Britain to the European Union before and after 1 January 2021

Box 1: Paperwork requirements and border checks for exporting meat from Great Britain to the European Union prior to 1 January

Prior to 1 January

The haulier loads the goods onto a truck along with a consignment note (CMR).

Source: British Meat Processors Association, UK Meat Industry Brexit Impact Report Q1. 2021, 23 March 2021

Box 2: Paperwork requirements and border checks for exporting meat from Great Britain to the European Union since 1 January

Prior to 1 January

Exporting business must have a GB Economic Operator Registration and Identification (EORI) number, and the premises must be listed an authorised establishment by the UK and EU. Product has a GB health identification mark.

1)The haulier is an authorised consignor who contacts the customer to arrange for the goods to arrive at an appropriate EU Border Control Post (BCP).

2)The EU customer submits a Common Health Entry Document (CHED) at least 24 hours in advance of the arrival of the goods.

3)The exporting business applies for an Export Health Certificate (EHC) via EHC Online. The EHC is sent to the exporting business’s nominated Certifying Officer in preparation for inspection.

4)The certifying officer receives notification that the good are awaiting inspection, and prints out the EHC and supporting documents.

5)The certifying officer inspects the goods and confirms that the EHC requirements and all details in the application are correct.

6)The certifying officer stamps and signs each page of the EHC, including the versions translated into the language of the EU BCP and (if different) the destination country, and gives the EHC to the exporting business.

7)The exporting business scans the EHC and sends it to the customer, and gives the hard copy to the haulier transporting the goods.

8)The EU customer uploads the scanned EHC to the EU’s Trade Control and Export System (TRACES-NT).

9)The haulier moves the goods using transit/Common Transit Convention (CTC). They have a transit guarantee in place as they are providing transport in GB and the EU..

10)The haulier pre-lodges a combined export, and safety and security declaration (EXS) on HM Revenue and Customs’ CHIEF (Customs Handling of Import and Export Freight) system, so generating an Export Accompanying Document (EAD). They also submit a transit declaration into the New Computerised Transit System (NCTS) and generate the Local Reference Number (LRN).

11)NCTS validates and sets the Transit Accompanying Document (TAD) and the transit movement can start. The Movement Reference Number (MRN) is produced and the paper TAD and MRN is given to the haulier.

12)The haulier holds an EU EORI number and has also made the Entry Summary Declaration (ENS) entry into e.g. the French Import Control System (within two hours of the arrival of the ferry).

13)The haulier receives a Permission to Progress (P2P) departure message from CHIEF, telling him that the export has been discharged.

14)Up until 20 April: for lorries travelling via the Port of Dover or the Eurotunnel, the haulier completed the ‘Check an HGV (C-HGV)’ and after being issued a Kent Access Permit (KAP), the lorry was green routed to set off for Dover. There is an ongoing requirement for a negative covid-19 test before a lorry driver can travel to or through certain EU countries.

15)The lorry leaves for the border.

16)At the EU Border Control Post, SPS checks are conducted. Checks can be:

  • A documentary check is an examination of official certifications, attestations and other commercial documents that are required to accompany a consignment.
  • An identity check entails the visual inspection of a consignment in order to verify its content and labelling corresponds to the information provided in accompanying documentation.
  • A physical check entails a check on the goods to verify that they are compliant with the sanitary and phytosanitary import requirements for the EU. This includes, as appropriate, checks on the consignment’s packaging, means of transport and labelling. Temperature sampling for analysis, laboratory testing or diagnosis may also be required.

17)The BCP updates TRACES-NT with the outcome of the inspection of the meat, however approval by the UK Competent Authority is also required prior to release.

18)Once the checks are completed, the EU customer emails the CHED issued by the BCP and the reference of the transit declaration to the transit office.

19)The lorry leaves the BCP and the goods continue to the delivery address.

20)The EU customer checks NCTS and sees that the office of transit function has been completed.

21)The goods arrive at their destination within the EU.

Source: British Meat Processors Association (SME0018); British Meat Processors Association, UK Meat Industry Brexit Impact Report Q1. 2021, 23 March 2021, p 5; HM Government, The Border with the European Union - Importing and Exporting Goods, December 2020, p 202

Published: 29 April 2021 Site information    Accessibility statement