House of Lords - Staff Handbook
2004
Here you can browse the 13th Edition of the House of Lords Staff Handbook
2004.
Contents
CHAPTER 1: LEGISLATION APPLICABLE TO STAFF
Employment protection etc.
Industrial Relations
Diversity, equal oppportunities and harassment
Recruitment, selection and promotion
Equal Opportunities Officer
Complaints of discrimination and harassment
Disability
CHAPTER 2: APPOINTMENT
Induction course
Probation
The purpose of probation
Termination of probationer's employment
CHAPTER 3: PAY, ALLOWANCES AND EXPENSES
Introduction
Pay
Senior staff
Fast Stream and Library clerks
Catering Grades
Grades A - D
Pay negotiations
Monthly pay
Weekly pay
Overpayments
Compensation - repayment of pay following
an accident
Voluntary deductions from pay
Advances of pay before Christmas
Allowances
Recruitment and Retention Allowance
Accountancy Allowances
Deputising Allowance
Overtime and night duty payments
Annual night Allowance
Authorised hours
Overtime
Saturday payments
Overtime in the Refreshments Department
Expenses
Staff travel and subsistence
Travel emergencies payments
Compensation for disrupted, cancelled or
delayed holidays
Compensation for damage to personal property
CHAPTER 4: PENSIONS
House of Lords Staff Pension Scheme
Stakeholder pensions
Partnership pension accounts
CHAPTER 5: HOURS, HOLIDAYS AND SPECIAL LEAVE
Hours of attendance
Working Time Regulations 1998
Annual holiday
Recesses
Paid and unpaid special special leave
Leave to observe religious festivals
Sick absence
Sick leave
Notification of sick absence
Action by staff when the House is sitting
Action by staff during annual holiday
or when the House is not sitting
Recording sick absences
Rehabilitation after sick absence
CHAPTER 6: MATERNITY, PATERNITY, ADOPTION AND CARING
Maternity provisions
General
Pregnancy
Maternity leave
Starting maternity leave
Paid ordinary maternity leave
Unpaid additional maternity leave
Returning to work after maternity leave
Annual leave entitlements during Paid maternity leave
Definition of birth
Preservation of continuous employment
Statutory maternity pay (SMP)
Paternity and adoption leave
Paid paternity leave
Statutory paternity leave and pay
Adoption leave and pay
Parental and caring responsibilities
Requests to work flexibly
Unpaid parental leave
Unpaid leave for the care of dependants
Childcare vouchers
Help with extra childcare costs incurred during training
CHAPTER 7: FACILITIES FOR STAFF
Staff Notice Boards
Staff Rooms
Welfare officer
Welfare fund
Financial assistance for purchasing of
season tickets and bicycles
Car parking
Late-night car service
Further and higher education
Officers of the House
Catering
Refreshments Department gift shop
Line of route
Clock Tower
Post Office
Cash dispensers
Travel Office
St Margaret's Church
The Chapel of St Mary Undercroft ("Crypt
Chapel")
Access to the Terrace
Black Rod's Garden
Staff Magazine
House of Lords Retired Staff Association
Civil Service Sports Council
Westminster Gymnasium
Sports and social club
Civil Service Club
Blood donation
Civil Service Benevolent Fund
Civil Service Lifeboat Fund
Other Societies and associations
CHAPTER 8: HEALTH AND SAFETY AT WORK
General policy
Health and safety training
Health and Safety Officer
Health and Safety committee
Occupational health
Accidents
Medical facilities and first aid
Eye tests for display screen equipment
users
Physiotherapy Service
Health checks for staff over 55
Infectious disease
HIV/AIDS/Hepatitis B
Refreshment Department:food hygeine
regulations
Smoking policy
Fire alarm system
Security
Letter or parcel bombs
Photo identity passes
Loss and return of passes and permits
CHAPTER 9: CONSULTATION
Trade Union membership
House of Lords (Parliament Office)
Staff Association
Whitley Committee
Procedural agreement for negotiating
pay and related conditions of service
CHAPTER 10: PERFORMANCE MANAGEMENT
Staff appraisals
Annual staff appraisals and interviews:
staff in Pay Spans A to E
Disputed appraisals
Training in staff appraisals
Custody of appraisals
Annual staff appraisals and interviews:
Senior Staff
Dealing with poor performance or attendance:
inefficiency procedures
General
The procedure for restoring efficiency
CHAPTER 11: CAREER DEVELOPMENT
Posting
Specialist training
Career breaks
Job sharing etc.
Family relatives and married or unmarried
partners at work
Secondments
Promotion arrangements
Method of promotion
Publicity
Appeal procedure
Date of promotion
Temporary promotion
Progression
CHAPTER 12: CONDUCT AND DISCIPLINE
General principles
Behaviour
Alcohol and drug misuse
Jury service
Next of kin, address and telephone
numbers
Second jobs and other outside occupations
Political activities
Disclosure of official information, privelege
and confidentiality
Publications etc. on parliamentary subjects
Acceptance of gifts
Borrowing and lending money
Bankruptcy and insolvency
Fraud
Arrest or conviction
Private telephone calls
Policy on use of email and the Internet
Monitoring
Email use
Internet use
Official stationery and photocopying
Dress
Personal property
CHAPTER 13: GRIEVANCE AND DISCIPLINARY PROCEDURES
Grievance procedure
Basic procedure
Health and safety
Discrimination
Political or outside pressure
Disciplinary procedure
Aim
General
Minor offences: informal oral warnings
Formal disciplinary procedures
Penalties
Criminal convictions
Transfers
Suspension from duty
With pay
Without pay
Trade union representatives
Records
CHAPTER 14: TERMINATION OF EMPLOYMENT
General
Voluntary termination
Resignation
Normal notice by members of staff
Exit interviews
Retirement
Re-employment following retirement
Early retirement - voluntary
Cumpulsory termination
Cumpulsory early retirement
Retirement on grounds of limited efficiency
Retirement on structural grounds
Retirement on medical grounds
Redundancy
Notice in compulsory premature retirement cases
Appeals against compulsory premature
retirement
Dismissal on grounds on ineffiency
Dismissal on disciplinary grounds
Notice
Normal notice by the employer
Statement of reasons for dismissal
Appeals against dismissal
Last day of service
APPENDIX A:
FURTHER AND HIGHER EDUCATION: ASSISTANCE TO
STAFF UNDERTAKING APPROVED COURSES
Reimbursement of cost of, and time
off for, courses
Qualifying courses
Assistance provided
APPENDIX B:
MEDICAL AND FIRST AID FACILITIES: PROCEDURE
IN AN EMERGENCY
Medical Room
Nurse
First Aiders
Doctors
Ambulance
Defibrillators
First Aid facilities
Stretchers and wheelchairs
APPENDIX C:
APPEALS TO THE CIVIL SERVICE BOARD
APPENDIX D:
SMOKING POLICY FOR HOUSE OF LORDS STAFF
Basic principle
Restrictions on smoking
Permitted smoking areas
Breaches of policy
Refreshment Department
APPENDIX E:
HOUSE OF LORDS CAREER BREAK SCHEME
Introduction
Discretion
Grounds and eligibility
Length of career breaks and return
to work
Career breaks and maternity leave
Extension of career breaks
Temporary employment
Effect on conditions of service
APPENDIX F:
TRAVEL AND SUBSISTENCE SCHEME
UK Travel and Subsistence
General arrangements
Travel expenses
Day subsistence
Overnight subsistence
Overseas Travel and Subsistence
General arrangements
Travel expenses
Overnight subsistence
Day subsistence
Insurance
APPENDIX G:
HEALTH AND SAFETY POLICY
Statement of intent
Policy
Policy Review
Organisation and responsibilities
Corporate Officer (Clerk of the Parliaments)
Heads of Office
Managers/supervisors
Employees
Key staff with safety responsibilities
Head of human resources
Office Safety Co-ordinators
Occupational Health, Safety and Welfare
Service (OHSW)
Fire Safety Manager
Arrangements for implementation
Strategic aims, objectives and five-year
action plan
Codes of practice
Training
Risk assessment
Health and Safety audits
Health and Safety Committee
APPENDIX H:
FRAUD POLICY
Purpose
Definition
Policy
Responsibilities of management
Reponsibilities of staff
Procedures
Disciplinary action
Learning from experience
APPENDIX J:
PARLIAMENTARY INFORMATION TECHNOLOGY SECURITY POLICY
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