4 Attendance Expenses
4.1.1 Members of the House of Lords, except those in receipt
of a salary as a Minister, Office Holder or Lord of Appeal in
Ordinary, are entitled to recover travel, subsistence and office
costs incurred in connection with their parliamentary duties in
- sittings of the House (excluding attendance at the
State Opening of Parliament and sittings for judicial business)
- meetings of committees and sub-committees of the House
(except judicial business)
- meetings as a member of the Board of the Parliamentary Office
of Science and Technology (POST)
- meetings as a member of the Parliamentary Broadcasting Unit
4.1.2 Costs incurred in respect of an attendance at any
other meeting, whether held at Westminster or not, cannot be recovered
unless the Member attends a meeting falling within paragraph 4.1.1
on the same day.
4.1.3 Members travelling on parliamentary business away
from Westminster as, for example, members of a select committee
or a United Kingdom parliamentary delegation have the expenses
of the trip reimbursed under separate arrangements set out in
sections 5 to 9. Members are not therefore entitled to claim against
the overnight and day subsistence elements of the Peers Reimbursement
Allowance scheme for the same days when they are away from Westminster
on such parliamentary business.
4.1.4 Members who wish to claim attendance expenses should
complete and sign the attendance expenses claim form (see Annex
A) and forward it as soon as convenient after the end of each
month, or period of claim, to the Accountant, House of Lords.
A Member's signature effectively certifies that the amount claimed
has been spent for the purposes of parliamentary duties as set
out above. Receipts are not required.
4.1.5 Claims are not admissible retrospectively for more
than three months prior to the month in which the claim is made.
4.1.6 The latest version of the attendance expenses claim
form is always available from the Printed Paper Office and the
4.1.7 The reverse of the attendance expenses claim form
contains a "quick guide". This includes the current maxima of
the allowances and the names of the staff to contact in the Accountant's
Office. The "quick guide" will be updated regularly and whenever
the maxima of the allowances are increased, currently in April
and August of each year.
4.2 Travelling Expenses
4.2.1 Claims may be made only for journeys over five-miles
between a Member's main place of residence in the United Kingdom
and Westminster in connection with attendance at a sitting or
meeting as defined in paragraph 4.1.1. Members with more than
one main place of residence may have an alternative home registered
with the Accountant's Office for the purpose of claiming travelling
expenses. Additional arrangements apply should the House be recalled
during a recess; see paragraph 4.8.
4.2.2 Members may recover the cost of fares incurred by
them for travel by any public railway, sea, and air or bus service.
4.2.3 Members are entitled to claim the cost of first class
tickets when travelling by rail and business class tickets when
travelling by air. However, Members are expected to avail themselves
of any available cheap ticket facilities. The cost of "rail cards",
for example a senior citizen rail card, can be reimbursed.
4.2.4 Travel by Rail - Claims may include the cost of sleeping
berths and seat reservations.
4.2.5 Travel by Air - Claims may include travel by coach
between airport and air terminal
4.2.6 Travel by Road - Claims in respect of journeys by
private car are restricted to an allowance of 56.1p per mile (from
1 April 2003 until 31 March 2004). This allowance will be reduced
to 25.9p per mile if the total mileage claimed in the year ending
31 March 2004 exceeds 20,000 miles. No other claims in respect
of motoring expenses will be admitted. However, incidental travel
costs such as tolls, congestion charges and car-parking charges
can be claimed against the daily limit of the day subsistence
and incidental travel allowance referred to in paragraph 4.5.
4.2.7 In certain circumstances claims for double journeys
will be admitted, e.g. when a Member's car takes him to, or fetches
him from, a railway station or airport and is thereby necessarily
involved in a double journey.
4.2.8 Claims in respect of hired cars may be made on the
same basis as for a privately owned car, i.e. Members can be reimbursed
the normal mileage allowance for the miles actually travelled
in the hired car.
4.2.9 Travel by
private car is considerably more expensive than by public transport
and Members are therefore urged to use public transport wherever
4.2.10 Claims in respect of journeys undertaken by bicycle
are paid at the rate of 7.2p per mile (from 1 April 2003 until
31 March 2004).
4.2.11 Claims can be made for combined journeys made partly
by air, partly by rail, partly by road, etc.
4.2.12 Claims for incidental travel costs (e.g. those arising
from short distance journeys within a five-mile radius of Westminster,
tolls and car parking charges) are covered by the day subsistence
allowance (see section 4.5).
4.3.1 A Member may recover the cost incurred by a wife
or husband for travel between home and Westminster to attend Parliamentary
occasions, subject to a limit of two return journeys per calendar
4.3.2 Claims under this heading should be included on the
attendance expenses claim form.
4.4.1 Members who do not live within reasonable daily
travelling distance of Westminster, and incur the expense of overnight
accommodation in London while away from their only or main residence
for the purpose of attending sittings of the House, as defined
in paragraph 4.1.1, may claim for such expenses . The maximum
daily limit is £128.00 (from 1 August 2003 until 31 July
4.4.2 A Member whose main residence is outside Greater
London and who maintains a residence in London for the purpose
of attending sittings of the House, may claim this allowance towards
the cost of maintaining such a residence.
4.4.3 Claims for night subsistence are only permissible
in respect of nights actually spent in London either immediately
before or after attendance at the sittings or meetings described
in paragraph 4.1.1 above. If it is necessary for a Member to travel
to Westminster on the day immediately before a sitting (for example,
to attend a meeting in connection with Parliamentary duties on
the morning of the sitting), the expenses of accommodation in
London so incurred may be claimed. For example, a Member who necessarily
travels to London on a Sunday and attends sittings of the House
on Monday, Tuesday, Wednesday and Thursday and then returns home
on Friday or later may claim night subsistence for a maximum of
5 nights at up to a maximum of £128 per night (i.e. a maximum
of £640 for the week). However, if the Member returned home
on the Thursday evening, the maximum claim for night subsistence
would be 4 nights at up to a maximum of £128 per night (i.e.
a maximum of £512 for the week).
4.4.4 Members who choose to travel home each night cannot
claim the night subsistence allowance.
Subsistence and Incidental Travel
4.5.1 Lords may claim day subsistence and incidental travel
costs not separately recoverable, within a daily limit of £64.00
(from 1 August 2003 until 31 July 2004) for each day of attendance.
This allowance is intended to cover such items as the cost of
meals and incidental travel costs (e.g. short distance journeys
within a five-mile radius of Westminster, taxi fares, tolls and
car parking charges). It also includes an element to cover the
costs of providing refreshments for a Member's visitors to the
House on official business.
4.5.2 Claims against this subsistence heading are restricted,
within the daily maxima, to the amounts actually incurred in connection
with attendance at the House of Lords (as defined in paragraph
4.6.1 Costs under this heading were formerly known as "secretarial
4.6.2 Members may recover certain office costs certified
by them as incurred for the purpose of attending a sitting or
a meeting defined in paragraph 4.1.1.
4.6.3 Such claims may include the cost of secretarial help,
research assistance and where appropriate the cost of providing
necessary equipment, together with the cost of certain additional
expenses (e.g. domestic costs, purchase of books and periodicals
and professional subscription charges that arise out of parliamentary
duties) within a limit of £53.50 (from 1 August 2003 until
31 July 2004) for each day of attendance at the House. 4.6.4 Office
costs incurred in respect of days on which the House is not sitting,
or the House is sitting but a Member does not attend, may also
be claimed for up to an additional 40 days a year, (i.e. within
a limit of £2,140.00 a year from 1 August 2003 to 31 July
4.7.1 Members who are disabled may also recover the additional
expenses of attending the House incurred by them because of their
disablement and not recoverable within the normal daily limits.
This may include the additional cost of travel, specialist assistance
or equipment etc. There are no general guidelines for such claims
and each case is considered on its merits. In the main, it is
left to the Member to decide to what extent disability contributes
towards the additional cost of attending the House on parliamentary
duties. Applications for additional expenses because of disablement
should be submitted to the Accountant, and are subject to the
approval of the Clerk of the Parliaments.
4.8 Recall of the House
4.8.1 Should the House be recalled during a Parliamentary
recess, Lords who are away from their main place of residence
may recover the costs necessarily incurred in attending a sitting
of the House, including the cost of travel from overseas. A separate
claim form is available from the Accountant's Office to recover
travel costs in addition to those incurred travelling from a Member's
main place of residence.