Select Committee on Information Report


CHAPTER 4: Information services for Members

VISUAL AIDS TO DEBATE

24.  The Committee examined a proposal that Members be allowed to use visual aids to support their speeches during Grand Committee proceedings in the Moses Room. The Committee's view was that visual aids might be useful in supporting debate during the committee stage of complex public bills by illustrating speeches on amendments. They might also be suitable for use during other proceedings in Grand Committee, such as questions for short debates and debates on select committee reports. Committee reports often include tables and charts; and it might prove helpful for these to be visually accessible during the debate.

25.  We recognised that allowing members to use visual aids in Grand Committee would have significant implications for the House's procedures and so referred the proposal to the Procedure Committee. That Committee concluded that, whilst the House should not resist the opportunities presented by new technology, the Grand Committee was not the right forum for introducing visual aids. The Procedure Committee has invited the Information Committee to undertake further work on possible uses of visual aids, with a particular emphasis on Select Committees and other evidence-taking committees. We will pursue this work next Session.

HANSARD

26.  The Committee approved proposals to modify some elements of the layout of the printed Hansard. The revised layout, which will take effect from the start of the 2008-09 Session, will provide a clearer indication of the type of debate and make the start of debate on each clause and amendment stand out more. The changes should also lead to more detailed web indexing in due course.

27.  The Committee asked the Editor of Debates to investigate whether it might be possible for Members to submit corrections to Hansard electronically, rather than in person. As a result, a pilot exercise is now underway for Members to submit electronic corrections to draft speeches in Hansard. Members who wish to do so can find the entire text online on the same day on the 'Today in the Lords' page of the parliamentary website,[7] approximately three hours behind real time. Any corrections can be discussed with the sub-editors on the day to ensure that they are included for publication. Members who wish to receive emailed copies of their speeches for checking before publication should make a specific request on the day to extension 3031 or holhansard@parliament.uk.

28.  The Committee has asked that a pilot be developed to link the online text of Hansard with the archived webcasts of the Chamber to enable users to watch, listen to and read a past debate at the same time. The Committee will review the results of the pilot demonstrator and then consider whether to take the exercise further.


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